WANAQUE BOROUGH
SEWERAGE AUTHORITY
MINUTES
Regular Meeting
December 12, 2006
The regular meeting of the Wanaque Borough Sewerage
Authority was held on December 12, 2006 at
Chairman DiMeglio presided and read the following Sunshine
Statement:
“Adequate notice of this meeting has been provided by
mailing notice of this meeting to the Trends and Herald & News newspapers
on November 17, 2006 stating therein that this meeting would be held at
ROLL CALL:
On roll call, the
following commissioners responded:
Bolduc
Covelli
DiMeglio
Professionals Present:
Charles Ferraioli, CPA
Jeffrey M. Kassover, Esq.
William J. Kelly,
George Kostro, Sup.
C’man Dan Mahler
Penny Schlagel, Office Mgr.
MINUTES:
The regular
meeting minutes of November 13, 2006 were presented.
No corrections or deletions.
Cmsr. Garland moved for the approval of the above-mentioned
minutes, seconded by Cmsr. Covelli.
On roll call, all voted yes, and the chairman declared this
set of minutes adopted.
PUBLIC DISCUSSION:
Since no one from
the public entered any public discussion, the chairman closed this portion of
the meeting.
6. COMMUNICATIONS:
1. Ltr. from McCarthy &
Ford
Re: Relocation
Received & Filed
2. NJUA-By Laws
Re: Resolution
Cmsr. Covelli moved that:
WHEREAS, the Wanaque Borough Sewerage Authority is a member
of the New Jersey Utility Authorities Joint Insurance fund, hereinafter the “FUND”
and;
WHEREAS, after a public hearing conducted on August 23,
2006, the Executive Committee of the New Jersey Utility Authorities Joint
Insurance Fund approved the revised Bylaws and;
WHEREAS, the Executive Committee of the New Jersey Utility
Authorities Joint Insurance Fund recommends revised bylaws to the membership;
and
WHEREAS, these revised bylaws must be ratified by at least
three fourths of the members before they can become effective.
NOW, THEREFORE BE IT RESOLVED, by the governing body of the Wanaque Borough Sewerage Authority
that the revised bylaws are hereby ratified seconded by Cmsr. Bolduc.
On roll call, all voted yes, and the chairman declared this
resolution adopted.
3. Wastewater
Management Agreement between the Borough of Wanaque, The Wanaque Borough
Sewerage Authority and the Borough of Ringwood:
Cmsr. Covelli moved that:
WHEREAS, the Borough of Ringwood has voted to dissolve the
Wanaque Valley Regional Sewerage Authority, allowing it to merge with the
Wanaque Borough Sewerage Authority (WBSA); and
WHEREAS, there are certain agreements and understandings
with the Wanaque Valley Regional Sewerage Authority which the Borough of
Wanaque and the Wanaque Borough Sewerage Authority wish to continue; and
WHEREAS, the Borough of Wanaque and the Borough of Ringwood
wish to continue a relationship with regards to Wastewater Management.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
1. There is hereby
established the Wanaque/Ringwood Wastewater Management committee, consisting of
the respective Mayors and Administrator/Manager of each community, two members
of the Wanaque Borough Sewerage Authority and the plant manager of the Wanaque
Valley Sewer Plant, for the purpose of updating the Wastewater Management Plan
for both communities through December 31, 2009.
The Wanaque Borough Sewerage authority will fund all of the
administrative costs of the Committee (attorney & secretary) through
December 31, 2009.
2. The WBSA will
fund any Wastewater Management Plan’s submitted to the NJDEP in 2007 through
2009 as follows:
a. fund 100%
of the cost for the Borough of Wanaque;
b. fund up
to $20,000. of the cost for engineering and related fees for the Borough of
Ringwood.
Any costs in excess of
$20,000. for the Borough of Ringwood shall be approved by Ringwood before the
expense is incurred and shall be paid for by the Borough of Ringwood.
3. The Borough of
Wanaque and the WBSA agree that current litigation between the WVRSA and Ringwood
over prior wastewater management filing costs will be dismissed and Ringwood
will be absolved of the liability.
4. The WBSA will
complete current wastewater management application to DEP under the same terms
as paragraph 2 above.
5. The WBSA agrees
to take all sewerage from Peter Cooper School and Hewitt School through
December 31, 2016 at no charge, up to a maximum of 120% of the volume by type
of material receives at the sewerage plant in 2006 from these schools. All transportation costs are to be paid by
Ringwood or the Ringwood Board of Education.
6. The WBSA agrees
that any Ringwood resident or business that is currently hooked up to the WBSA
lines or who hooks up in the future will pay the same hook up fee and same
annual user rate as Wanaque residents.
Ringwood property owners will be allowed to connect to the sewer system
in the future, as long as the line passes their property and capacity exists,
and all other regulations of the NJDEP are met.
7. The WBSA agrees
to keep rates for septic haulers servicing Ringwood competitive with other
receiving sewerage plants in the immediate area.
8. The Borough of
Wanaque, Borough of Ringwood and WBSA
agree to allow the
9. This agreement is
contingent upon the final passage and adoption of ordinances in 2006 by the
Borough of Wanaque, the Borough of Ringwood and the
On roll call, all
voted yes, and the chairman declared this resolution adopted.
7. UNFINISHED BUSINESS:
1. Copy Cat Copy
Machine:
The commission appointed Cmsr. Bolduc and DiMeglio to
handle same.
8. NEW BUSINESS:
1. Penny Schlagel
Re: Previous years-sick time buyback
Cmsr. Covelli moved a resolution authorizing Penny Schlagel
to buy back a total of 78 hours in sick time for previous years accumulated,
seconded by Cmsr. Garland.
On roll call, all voted yes, and the chairman declared this
resolution adopted.
Cmsr. Bolduc
stated that we are offering Ms. Schlagel
the same opportunity that the regional is offering their employees. One of the things discussed was that we
should bring Ms. Schlagel’s personnel policies in line with the regional since
we will soon be one authority.
2. Penny Schlagel
Re: Employee Raise
2007: 3.5%
2008: 3.5%
2009: 4.0%
Cmsr. Covelli stated that this matter should be held over
until our next meeting, as there is a reason why Mrs. Schlagel is asking for
this.
9. PROFESSIONAL/COMMITTEE REPORTS:
1. Charles Ferraioli, CPA
a. 2007
Budget:
Mr. Ferraioli stated that our 2007 connection fee will be
$8,310.00. This is slightly less than
last year due to the increase in Pulte users, which increased our user
base.
Mr. Kassover stated that he would now notify the Borough
Clerk and publish same in two newspapers no later than 20 days prior to the
hearing.
Cmsr. Bolduc moved a resolution to introduce the WBSA 2007
Budget at our January 9, 2007 meeting, seconded by Cmsr. Garland.
On roll call, all voted yes, and the chairman declared this
resolution adopted.
Mr. Ferraioli further stated that the 2006 cash receipts
might come in lower then what was budgeted.
Mrs. Schlagel will be trying to collect as much as she can by December
31st.
Revenues for 2007 have been increased to 3.5 million due to
the Pulte units coming in. If the
Pulte users do not continue to come in, we may have to look at an increase in 2008. Until the 2006 audit is complete, we can not
do any capital projects. There is a call
in on our bonds in October 2007, we could refinance them and have a savings,
but we do not know what that will be right now.
Please remember that there has been no rate increase for the last 13
years.
2. Jeffrey M.
Kassover, Esq.
a. Copy Cat
Copy Machine:
Cmsr. Covelli stated that we should authorize Mr. Kassover
to discuss the re-stocking fee of the copy machine.
Cmsr. Bolduc stated that the president of this company came
to his office trying to get him to sign the contracts on behalf of the
authority, and he would not sign them.
The contract was not what we initially agreed to, so there was then an addendum
to the contract.
Mr. Kassover stated that this matter should be discussed in
closed session. However, a letter should
be sent telling the company that we are looking into the matter.
Cmsr. Covelli moved a resolution authorizing Jeffrey M. Kassover,
Esq. to negotiate the re-stocking fee that Copy Cat is charging this authority,
and to report back to Cmsr. Bolduc and DiMeglio with his findings in an attempt
to resolve same, seconded by Cmsr. Bolduc.
On roll call, all voted yes, and the chairman declared this
resolution adopted.
b.
Re: Release
Mr. Kassover stated that we have now received an executed
Release from the Payne’s and Mrs. Schlagel can now release their check.
c. Building
Inspector’s requirement for footings on the
Pumping Station:
Mr. Kassover stated that after researching this matter
further it is his opinion that the footing requirement must be researched in
the state building code.
3. William J. Kelly,
a.
Mr. Kelly stated that the meter studying is now complete
and we are reviewing the results of the meter.
However the flow is quite variable.
As such, Mr. Kelly will be
reviewing the results himself.
b. Candle Factory:
Mr. Kelly stated that he has reviewed the revised plans,
and the pumping station is now eliminated, as connection will be made on the
Boulevard by gravity feed, which was recommended by Mr. Kostro. A sewer line will be ran down
c.
Mr. Kelly stated that he was asked to get a proposal to
replace the sewerage pumping station to gravity feed. The estimated prediction is around
$100,000.00, but we will have to wait for the proposal to come in.
As for the traffic box that
was suggested last month, also a quote was obtained from Home Depot for a shed,
however footings will be required, which will probably cost more than the
traffic box by the time we are done.
As such it was agreed that
Mr. Kelly would contact Longo Contracting for a price quote to build some type
of structure around this station.
d. Restaurant
Billing:
Mr. Kelly stated that after studying Burger King’s records
they use 30 gallons per seat. Berta’s
and IlPallazzo use about 10 gallons per seat per day. It was then suggested by Mr. Kelly that maybe
we could obtain other meter usages from restaurants in
Mr. Kassover stated that he would be happy to help Mr.
Kelly with same.
FINANCE REPORT:
Cmsr. Garland
moved a resolution to approve the following bills for payment when the funds of
the authority are sufficient to meet them, seconded by Cmsr. Bolduc:
Voucher 167 thorough 286 (auto debit-health benefits) $37,356.01
Payroll: 6,803.27
__________
$44,159.88
RESOLUTION
REQUISITION REQUESTING FROM
THE REVENUE FUND TO THE OPERATING FUND BY THE WANAQUE BOROUGH SEWERAGE
AUTHORITY PURSUANT TO THE SECTION OF THE BOND RESOLUTION ENTITLED “RESOLUTION” PROVIDES FOR THE
ISSUANCE OF BONDS OF THE WANAQUE BOROUGH SEWERAGE AUTHORITY IN OCTOBER, 1987 AS
AMENDED OR SUPPLEMENTED THEREAFTER.
1. Requisition is
hereby made by the authority to the trustee for funds from the revenue fund
established under a resolution to be transferred to the credit of s special
account in the name of the authority to be paid to the persons, firms or
corporations in the amount of $44,159.88 and for the purposes setforth herein
on the attached “Exhibit A”.
a. The
authority has incurred the obligations in the stated amounts and that each item
thereof was properly incurred in the operating, maintaining the system and has
not been paid.
b. There
has not been filed with or served upon the corporation named in such
requisition, or if any such lien, attachment or claim has been released and
discharged by the authority.
On roll call, all voted yes, and the chairman
declared this resolution adopted.
11. ADJOURNMENT:
Cmsr. Covelli
moved for the adjournment of this meeting, seconded by Cmsr. Covelli.
On roll call, all voted yes, and the chairman declared this
resolution adopted.
______________________________
John DiMeglio, Chairman