WANAQUE BOROUGH
SEWERAGE AUTHORITY
MINUTES
Regular Meeting
May 8, 2007
The regular
meeting of the Wanaque Borough Sewerage Authority was held on May 8, 2007 at
Chairman Bolduc presided and read the following Sunshine
Statement:
“Adequate notice of this meeting has been provided by
mailing notice of this meeting to the Trends and Herald & News newspapers
on January 12, 2007 stating therein that this meeting would be held at
ROLL CALL:
On roll call, the
following Commissioners responded:
Bolduc
Covelli (arrived at 7:38 P.M.)
DiMeglio
Cmsr. Mark Reuter was absent.
Professionals Present:
Jeffrey M. Kassover, Esq.
William J. Kelly,
Penny Schlagel, Office Manager
MINUTES:
The regular
meeting minutes of April 10, 2007 were presented. There were no corrections or deletions.
Cmsr. DiMeglio moved for the approval of the
above-mentioned Minutes seconded by Cmsr. Bolduc.
On roll call, all voted yes except for Cmsr. Garland who
abstained, and then the Chairman declared this set of Minutes adopted.
PUBLIC DISCUSSION:
Since no one from
the public entered any discussion, the Chairman closed this portion of the
meeting.
6. COMMUNICATIONS:
None
7. NEW BUSINESS:
1. Memo from George Kostro, Sup.
Re: Jet Vac
Chairman Bolduc stated that Mr. Kostro is expressing his
concern with regard to the jet vac being utilized for storm drain
maintenance.
Mr. Kelly stated that the jet vac is capable of cleaning
sanitary sewers and storm drains. Some
of the storm drains throughout the borough were repaired, so they were not
meeting the same diameter in size as the existing storm drain. As a result, when the jet vac was used in
these lines it would get stuck and the hose would have to be cut. Therefore, Mr. Kostro is recommending that
the jet vac not be used for these lines.
All Commissioners agreed that the jet vac should not be
used for the storm drains that have been repaired.
***Cmsr. Frank Covelli arrived.***
2. Generator Repair
Quote:
Re: Union Court Pump Station
Chairman Bolduc
stated that he has spoken with Mr. Kostro.
Mr. Kostro feels that the generator is unsafe to use at this moment, as
it is leaking fuel. Mr. Kostro has
obtained a quote from R& J Control who services our generators once a year.
Mr. Kelly stated that the quote price from R&J to
repair this generator is reasonable. A
quote had to be obtained immediately due to the fact that it is used as an
emergency generator. R& J originally had a maintenance contract
with this Authority, which was terminated by Cmsr. Longo, as the cost was about
$300.00 per month. However, if the Union Court Pump Station were upgraded
because of the Water’s Edge project to a three phase, a new generator would
need to be purchased.
Cmsr. Garland moved a Resolution authorizing the sum of
$2,405.00 to R&J Control, Inc. for the repair of the generator that is used
for the Union Court Pump Station for emergency purposes, seconded by Cmsr.
DiMeglio.
It was then noted by Cmsr. Garland that the quote submitted
stated that the generator is stored at
On roll call, all voted yes, and the Chairman declared this
Resolution adopted.
8. UNFINISHED BUSINESS:
Re: Alarm System
Mr. Kelly stated that he just received proposals for a Dial
Up System, and would like time to review them so that he could report his
findings at our next meeting.
All Commissioners agreed.
2. Restaurant
Connection Fee Resolution:
Cmsr. Covelli
moved that:
WHEREAS, N.J.S.A. 40:14A-8 of the New Jersey Sewerage
Authorities Law permits an Authority, for purposes of establishing service
charges and connection fees, to establish classes of users and requires the
rates and charges to be uniform within each such class; and
WHEREAS, Section 11, Subsection I of the Rules and
Regulations of the Wanaque Borough Sewerage Authority sets forth a Schedule of
Equivalent Dwelling Units applicable to certain classes of users, for the
purposes of calculating the sewer connection fees and sewer service charges
payable by users in the designated classes; and
WHEREAS, Subsection 6 of the Schedule of Equivalent
Dwelling Units establishes a class designated as “Restaurant, Tavern, Soda
Fountain”, and;
WHEREAS, under Subsection 6, such establishment is assigned
one Equivalent Dwelling Unit and may be charged on that basis or on the basis
of 100% of water usage, whichever is greater; and
WHEREAS, in the opinion of the Authority’s consulting
engineer, the estimated flow of water attributable to a full use restaurant,
tavern or soda fountain would be between 20-25 gallons per day for each
patron/customer seat therein, and that for purposes of determining the
connection fee for new connections the number of Equivalent Dwelling Units
attributable to such establishment should be based upon such estimated flow,
and the Authority desires to amend the Schedule accordingly;
NOW, THEREFORE, BE IT RESOLVED BY THE WANAQUE BOROUGH
SEWERAGE AUTHORITY:
1. For the purposes
of determining sewer connection fees for new connections to the Authority’s
system by a full use restaurant, tavern or soda fountain, the Authority hereby
established a figure of 20 gallons per day for each customer/patron seat for
such establishment.
2. Sewer service
charges for such establishments shall continue to be billed according at 100%
of actual water use or one Equivalent Dwelling Unit, whichever is greater.
3. This Resolution
shall take effect on April 10, 2007.
seconded by Cmsr.
Garland.
On roll call all voted yes and the Chairman declared this
Resolution adopted.
3. Enclosure for the
Mrs. Schlagel stated that Mr. Kostro has inquired as to
whether the Authority was going to get some type of enclosure for the panel box
at this pump station.
Mr. Kelly replied that he did receive a quote for a traffic
control box. It was about $4,000.00 to
$5,000.00. However, the Building
Inspector wanted building permits and footings and we never pursued this matter
any further. There is a burlap cover over the panel box at present.
Chairman Bolduc asked what would happen if we just leave
this cover on it?
Mr. Kelly replied nothing.
However, if the men need to work on the box there is no shelter from
inclement weather.
9. PROFESSIONAL/COMMITTEE REPORTS:
1. Jeffrey M. Kassover, Esq.
a. Pulte
Contribution for
Mr. Kassover stated that Mr. McNamara has sent him a draft
agreement. Pulte’s position is that they
will contribute half of cost towards the new sewer line but it would not exceed
$50,0000. However, the Chairman and
myself had a different impression. Pulte
was going to contribute $50,000. no matter what the cost was. When this was discussed with Mr. McNamara, he
said Pulte said no, they will only pay for half the cost of the work up to
$50,000.00. It was then agreed that the
money sitting in the infiltration fund would not be used towards this
expense. Also, Pulte has agreed that
once the contract is signed, whatever there half of the cost is, this Authority
would receive their half of the funds.
As of this afternoon, the agreement is still being worked on.
Also, in this agreement it states that the regional’s’
engineer would be inspecting the sewer line.
Is this true?
Mr. Kelly replied no, he would be the responsible party.
Mr. Kassover then stated that the regional’s attorney had
comments as well on this draft agreement.
Mr. Kassover stated that he would handle this issue
tomorrow with Mr. McNamara.
Cmsr. Covelli stated that when Ms. Jacquett was here an
offer of $40,000. was made to contribute towards the installation of this new
line.
He in turn then made a
counter offer up to 50% or $50,000. whichever was greater, Pulte would
contribute.
Mr. Kassover replied he remembers this discussion, and he
thought that Ms. Jacquett was going back to her board to ask for $50,000. and
that she did not for see a problem.
Cmsr. Covelli replied no, it was agreed up to $50,000.00 or
50% in case the job came in lower than what we anticipate.
Mr. Kassover replied that he misunderstood.
Cmsr. Covelli then asked as to what comments the regional’s
attorney had?
Mr. Kassover replied that in the agreement it states that
Pulte shall be responsible for the overseeing of this sewer project. Mr. Miller then wrote that the regional
engineer should have authority to inspect the sewer line and grant or deny
final approval, as well as being copied on all correspondences regarding this
matter. This is not a regional
project. In the beginning of the
agreement it clearly states “that this project is a local project and the local
is responsible for obtaining all permits and approvals.
It was then concluded that Mr. Kassover would contact Mr.
McNamara tomorrow to continue to work on the agreement with regard to the cost
of payment for the line being installed on
b.
Mr. Kassover stated that at the last meeting he reported
that the Authority must obtain a letter from our Purchasing Agent agreeing that
this repair is an emergency repair. It
is the decision of this commission to determine an emergency situation and they
in turn notify the Purchasing Agent. A
letter has been prepared by the Chairman stating to Mr. Carroll that per the
Local Public Contracts Law that the Authority has declared W. Hagstrom Blvd.
Sewer Repair an emergency. As such, the
Authority would be obtaining quotes without going for public bidding.
Cmsr. Covelli replied that a Resolution should be passed so
that it is on the record that the Chairman has the full backing and support of
this commission.
Cmsr. DiMeglio moved a Resolution authorizing that a letter
be sent to Tom Carroll, (Public Purchasing Agent) advising that the Authority
has determined that the sewer line on W. Hagstrom Blvd. is in danger of
collapsing and leaking very badly. As
such, there will be no public bidding, as emergency repairs must be done
immediately, seconded by Cmsr. Garland.
On roll call all voted yes and the Chairman declared this
Resolution adopted.
Cmsr. Covelli then stated that this line in its current
condition contributed greatly to having the sewer plant bypass for three days
due to the nor'easter of April 15, 2007
2. William J. Kelly,
a Bids for
Summary of Bid Proposals:
Montana Construction
Co. $94,000.00
F. Semeraro Construction 144,431.00
Falcon Excavating, Inc. 170,432.00
Mike Fitzpatrick & Son, Inc. 262,760.00
Carner Bros. 276,733.00
Mr. Kelly stated that upon reviewing all the bid proposals
received, he is recommending Montana Construction in the amount of
$94,000.00. After reviewing all the work
Montana has performed over the last five years as well as there references,
they are highly recommended and come within the estimated amount of money it
will cost to replace this line. The
other contractors came in very much higher.
Probably because they did not want to do the job.
Cmsr. DiMeglio moved a Resolution authorizing Montana
Construction Co. to replace the sewer line located on
On roll call all voted yes except for Cmsr. Covelli who
abstained as he does not have any financial interest or gain from the company
but does work for an insurance company who does do the bonding for Montana
Construction. The Chairman then declared
this Resolution adopted.
Mr. Kelly then stated that that after the bids were sent
out he was told that he would have to meet soil conversation requirements as
well. This means that black mesh fencing
would have to be installed. This will be
an additional expense, which the contractor (
10 . FINANCE REPORT:
Cmsr. Garland
moved a resolution to approve the following bills for payment when the funds of
the Authority are sufficient to meet them:
Voucher 68 through 80
Auto Debit (health benefits) $642,932.00
Payroll & Processing
7,027.40
__________
$649,960.31
***Voucher 69 shall be paid in
installments, as funds become available.***
On roll call, all voted yes, and the Chairman declared this
Resolution adopted.
RESOLUTION
REQUISITION REQUESTING FROM
THE REVENUE FUND TO THE OPERATING FUND BY THE WANAQUE BOROUGH SEWERAGE
AUTHORITY PURSUANT TO THE SECTION OF THE BOND RESOLUTION ENTITLED “RESOLUTION”
PROVIDES FOR THE ISSUANCE OF BONDS OF THE WANAQUE BOROUGH SEWERAGE AUTHORITY IN
OCTOBER, 1987 AS AMENDED OR SUPPLEMENTED THEREAFTER.
1. Requisition is
hereby made by the Authority to the Trustee for funds from the Revenue Fund
established under a Resolution to be transferred to the credit of a Special
Account in the name of the Authority to be paid to the persons, firms or
corporations in the amount of $649,960.31 and for the purposes setforth herein
on the attached “Exhibit A”.
a. The Authority has
incurred the obligations in the stated amounts and that each item thereof was
properly incurred in the operating and maintaining the system and has not been
paid.
b. There has not
been filed with or served upon the corporation named in such requisitions, or
if any such lien, attachment or claim has been released and discharged by the
Authority.
On roll call, all voted yes, and the Chairman declared this
Resolution adopted.
ADJOURNMENT:
Cmsr. DiMeglio
moved for the adjournment of this meeting, seconded by Cmsr. Garland.
On roll call, all voted yes, and the Chairman declared this
meeting adjourned.
_________________________________
Andrew R. Bolduc, Chrm.