WANAQUE BOROUGH
SEWERAGE AUTHORITY
MINUTES
Regular Meeting
June 12, 2007
The regular
meeting of the Wanaque Borough Sewerage Authority was held on June 12, 2007 at
Chairman Bolduc presided and read the following Sunshine
Statement:
“Adequate notice of this meeting has been provided by
mailing notice of t his meeting to the Trends and Herald & News newspapers
on January 12, 2007 stating therein that this meeting would be held at
ROLL CALL:
On roll call, the
following commissioners responded:
Bolduc
Covelli (arrived at 7:43 P.M.)
DiMeglio
Reuter
Professionals Present:
Jeffrey M. Kassover, Esq.
William J. Kelly,
Penny Schlagel, Office Manager
MINUTES:
The regular
meeting minutes of May 8, 2007 were presented.
There were no corrections or deletions.
Cmsr. Garland moved for the approval of the above-mentioned
Minutes, seconded by Cmsr. DiMeglio.
On roll call, all voted yes except for Cmsr. Reuter who
abstained, and then the Chairman declared this set of Minutes adopted.
PUBLIC DISCUSSION:
1. David DiSilva
Mr. DiSilva stated that a portion of the April meeting
minutes is missing on the borough’s website.
Mrs. Schlagel replied that she would immediately re-send
them tomorrow to the webmaster as well as mail him a copy.
2.
8319
Mr. Holt congratulated Chairman Bolduc on his son’s
homecoming.
6. COMMUNICATIONS:
1. Ltr. from Jeffrey M. Kassover, Esq.
Re:
Mr. Kassover stated that at
our May meeting a resolution was moved to declare the sewer line on
Cmsr. DiMeglio moved that:
WHEREAS, the Authority was informed by its consulting
engineer that the Authority’s sewer main on Warren Hagstrom Boulevard is in a
deteriorated and leaking condition and in danger of collapse, due in part to
the age of the line and in part to damage which occurred during the course of construction
of the project known as Wanaque Reserve; and
WHEREAS, the Authority had determined that the present
condition of the line creates a risk to the public health and public safety and
is in immediate need of replacement and relocation; and
WHEREAS, the Authority’s consulting engineer, in
anticipation of the action to be taken by the Authority, prepared a legal
description of the easement required in order to place the new line in its new
location on Warren Hagstrom Boulevard, solicited proposals from reputable
contractors and initiated contact with representatives of the New Jersey
Department of Environmental Protection regard necessary state permits and
waivers; and
WHEREAS, the Authority’s consulting engineer reported to
the Authority that the proposals ranged from $94,000.00 to $276,733.00 and that
the lowest proposal was made by Montana Construction Corp. of Lodi, New Jersey
was approximately $50.000.00 lower than the next highest proposal and that said
contractor provided documentation indicating that it is in compliance with
general statutory and regulatory requirements applicable tot he public
contracts; and
WHEREAS, Pulte Homes, the developer of Wanaque Reserve has
offered to contribute one-half of the cost of the project, or $50,000.00,
whichever is less, and has drafted a Second Amendment to the Developer’s
Agreement between the Authority, the Wanaque Valley Regional Sewerage Authority
(WVRSA) and Pulte Homes to incorporate such contribution; and
WHEREAS, the Authority had determined that the cost of the
project, including engineering fees and state permit fees, is expected to
exceed $100,000.00, so that the Authority will be entitled to receive
$50,000.00 from Pulte Homes; and
WHEREAS, the Authority, upon consideration of the matter at
a public hearing on May 8, 2007 has determined that an “emergency” exists
within the meaning of Section 6 of the New Jersey Local Public Contracts Law,
N.J.S.A. 40A:11-6, so as to enable the authority to contract for needed
services and equipment without the requirement of the public advertising for
bids, notwithstanding that the cost thereof will exceed the amount calculated
in accordance with N.J.S.A. 40A:11-3(b);
NOW, THEREFORE, BE IT RESOLVED BY THE WANAQUE BOROUGHS
SEWERAGE AUTHORITY:
1. The Authority’s
chairman shall, pursuant to applicable provisions of the Local Public Contracts
Law, inform its certified purchasing agent, Thomas F. Carroll, in writing, of
the existence and nature of the emergency and of the need to proceed with the
replacement of the Authority’s sewer main on
2. The Authority
hereby awards the construction contract to Montana Construction Corp. The Authority’s consulting engineer shall
notify that firm of such award and the Authority’s counsel shall prepare a
contract to be executed by the chairman and secretary on behalf of the
Authority.
3. The Authority’s
counsel shall take the necessary finalize the Second Amendment to the
Developers Agreement or other arrangements with Pulte Homes to ensure that
Pulte’s contribution of $50,000.00 is paid to the Authority.
4. This Resolution
shall be effective May 8, 2007,
seconded by Cmsr. Reuter.
On roll call all voted yes and the Chairman declared this
Resolution adopted.
2. Ltr. from Tom
Carroll, Borough Administrator
Re:
Cmsr. Garland moved a Resolution to only charge the sum of
$75.00 per quarter for 1085 Ringwood Avenue for 3 edu’s as of the 2nd Quarter
2007 Sewer Billing as said property has been sold to the Borough of Wanaque and
is now vacant. The fourth edu shall
remain at the current rate as it is presently being occupied, seconded by Cmsr.
Reuter.
On roll call all voted yes and the Chairman declared this
Resolution adopted.
7. NEW BUSINESS:
None.
8. UNFINISHED BUSINESS:
Mr. Kelly stated that he has received proposals for an
automatic dial up connection as well as a wireless system. Per conversations with Verizon, they have
advised Mrs. Schlagel that a wireless system is not compatible with their
equipment. Also, Verizon informed us
that a wireless system is not reliable especially if we wanted to utilize it
for an alarm station. Therefore, it is
recommended that a landline be utilized for this alarm system. Two quotes have been received. One is from Gayle Services for the amount of
$1,200.00 for the installation and the other one was from Pumping Services for
$2,500.00. It is now recommended that
the automatic dialing system be awarded to Gayle Services, Inc.
Cmsr. Reuter moved a Resolution authorizing the company of
Gale Services, Inc. to install a dial up alarm system for the Union Court Pump
Station at a cost of $1,200.00, seconded by Cmsr. Garland.
On roll call all voted yes and the Chairman declared this
Resolution adopted.
9.
PROFESSIONAL/COMMITTEE REPORTS:
1. William J. Kelly,
a.
Mr. Kelly stated that as of today the bypass line has been
installed. The line has also been cut into the existing WVRSA interceptor. Tomorrow, the flow will be re-directed and
flow into the new line. This will be
done when the flow is at its lowest level in accordance with Mr. White.
There are still some
outstanding requirements, which are a stream encroachment permit, a waiver for
sole condemnation. Unfortunately, though
there is an added extra. Apparently,
there is a reserve water line, which the town is going to use if the current
water line that is serving Wanaque Reserve goes bad. Our new sewer line interfered with the
existing
water main, so there had to
be a revision to the existing 12-inch water main. Therefore, we need two change
orders:
1. Credit
of $1,804.25 for the changing of pipeline underneath the stream from a duct a
line epoxy line to water pressure PVC line.
2.
Re-Location of the water line up and over the sewer line at a cost of
$8,500.00.
The total construction cost for this project is now
$100,695.00.
Cmsr. Covelli moved a Resolution authorizing the Chairman
to endorse two change orders with regard to the
On roll call all voted yes and the Chairman declared this
Resolution adopted.
b. Future Construction Costs of the WBSA:
Mr. Kelly stated at the last meeting it was requested that
he prepare a Future Anticipated Construction Project Cost List. (See attached) It was also suggested that we ask the WVRSA
for their future projects as well. (See
attached letter.)
Discussion with regard to future construction projects for
future
bonding purposes.
Mr. Ferraioli then stated that he would now take the Cost
Sheets to the underwriter for a determination.
Chairman Bolduc replied that he would like Mr. Kelly to
prioritize a list of what projects should be done first and which ones can
wait.
Cmsr. Reuter asked if we are required to list our projects
when we go out for bonds?
Mr. Ferraioli replied yes, but it does not have to be in
such detail as Mr. Kelly has done.
2. Jeffrey M. Kassover, Esq.
Nothing further to report.
3. Charles
Ferraioli, CPA
a. 2006
Audit Report:
Cmsr. Garland moved a Resolution for the adoption of the
2006 Audit Report, seconded by Cmsr. Reuter.
On roll call, all voted yes, and the Chairman declared this
Resolution adopted.
4. Penny Schlagel,
Office Manager
a. Mar-Del
Manor Nursing Home
Mrs. Schlagel stated that Mr. Kostro has informed her that
this facility has been closed indefinitely.
Apparently, the state closed it down due to many violations. It is very doubtful that it will re-open as
many repairs need to be made to bring in up to code. The Authority will be losing $12,000.00 per
year in billing revenue from this account.
10. FINANCE REPORT:
Cmsr. Garland
moved a Resolution to approve the following bills for payment when the funds of
the Authority are sufficient to meet them:
Voucher 81-92 $32,774.00
Auto Debit (Health)
Payroll & Processing 4,771.60
__________
TOTAL: $36,545.60
RESOLUTION
REQUISITION REQUESTING FROM
THE REVENUE FUND TO THE OPERATING FUND BY THE WANAQUE BOROUGH SEWERAGE
AUTHORITY PURSUANT TO THE SECTION OF THE BOND RESOLUTION ENTITLED “RESOLUTION”
PROVIDES FOR THE ISSUANCE OF BONDS OF THE WANAQUE BOROUGH SEWERAGE AUTHORITY IN
OCTOBER, 1987 AS AMENDED OR SUPPLEMENTED THEREAFTER.
1. The Authority
hereby makes requisition to the Trustee for funds from the Revenue Fund
established under a Resolution to be transferred to the credit of a Special
Account in the name of the Authority to
be paid to the persons, firms
or corporations in the amount of $36,545.60 and for the purpose setforth herein
on the attached “Exhibit A”.
a. The Authority has
incurred the obligations in the stated amounts and that each item thereof was
properly incurred in the operating and maintaining the system and has not been
paid.
b. There has not
been filed with or served upon the corporation named in such requisitions, or
if any such lien, attachment or claim has been released and discharged by the
Authority.
On roll call all voted yes and the Chairman declared this
Resolution adopted.
CLOSED SESSION:
Cmsr. Reuter
moved that:
WHEREAS, Section 8 of the Open Public Meetings Act, Chapter
231, PO 195, (N.J.S.A. 10:4-1) permits the exclusion of the public from a
meeting in certain circumstances and;
WHEREAS, this Public Body is of the opinion that such
circumstances presently exist.
NOW THEREFORE, BE IT RESOLVED, by the commissioners of the
Wanaque Borough Sewerage Authority,
1. The public shall
be excluded from discussion of action upon the hereinafter subject matter.
2. The general nature of the subject matter to be discussed
is as follows:
Potential Contract Negotiations
3. The Commissioners
shall release and disclose to the general public the discussion and action
taken on the subject matter of the above-mentioned Closed Session when the
reasons for discussing and acting on the matter in Closed Session no longer
exists, but no later than one month of the Commissioners arriving at a final
decision on the specific subject matter.
RESULTS OF CLOSED SESSION:
Chairman Bolduc
stated that there were no results to report on at this time.
JULY’S REGULAR MEETING:
Mrs. Schlagel
stated that she would be on vacation July 9th through the 13th.
Chairman Bolduc stated that is not a problem because we
usually do not have a July meeting anyway.
Cmsr. Covelli
replied that we would need to have a meeting sometime as we are awaiting the
resolution from the regional on the odor control charge. Since the billing goes out in August, we will
need a July meeting.
All commissioners then agreed to have a regular meeting on
July 17, 2007.
SEWER RATE CHARGES:
Cmsr. Reuter
asked Mrs. Schlagel is she could prepare a rate schedule of what the
surrounding towns charge for their sewer rate.
Mrs. Schlagel replied that she did one last year, and will
have it updated by the next meeting for the entire board.
ADJOURNMENT:
Cmsr. DiMeglio
moved for the adjournment of this meeting, seconded by Cmsr. Garland.
On roll call all voted yes and the Chairman declared this
meeting adjourned.
______________________________
Andrew R. Bolduc, Chairman