***THERE WAS NO JULY 2006
MEETING***
WANAQUE BOROUGH
SEWERAGE AUTHORITY
MINUTES
Regular Meeting
August 8, 2006
The regular
meeting of the Wanaque Borough Sewerage Authority was held on August 8, 2006 at
Chairman DiMeglio presided and read the following Sunshine
statement:
“Adequate notice of this meeting has been provided by
mailing notice of this meeting to the Trends and Herald & News newspapers
on March 27, 2006 stating therein that this meeting would be held at
ROLL CALL:
On roll call, the
following commissioners responded:
Bolduc
Covelli (arrived at 7:50 P.M.)
DiMeglio
Cmsr. Joseph Longo was absent.
Professionals Present:
Jeffrey M. Kassover,
Esq.
William J. Kelly,
Penny Schlagel,
Office Mgr.
MINUTES:
The regular
meeting minutes of June 13, 2006 were presented. No corrections or deletions.
Cmsr. Garland moved for the approval of the above-mentioned
Minutes, seconded by Cmsr. Bolduc.
On roll call, all voted yes, and the Chrm. declared this
set of minutes adopted.
PUBLIC DISCUSSION:
Since no one from
the public entered any discussion, the chairman closed this portion of the
meeting.
6. COMMUNICATIONS:
1. Ltr. from DEP
Re:
Received &
filed
2. Ltr. from Wanaque
Water Dept.
Re:
Resolution to charge $75.00 per qtr. for
Cmsr. Bolduc moved a Resolution to reverse billing to
$75.00 per quarter for 1051 Ringwood Ave (side room and Lakeland Auto) as of
4th billing quarter of 2006 as the water has been disconnected to these
dwellings on July 6th and July 13, 2006 in preparation of being demolished,
seconded by Cmsr. Garland.
On roll call, all voted yes, and the Chrm. declared this
Resolution adopted.
NEW BUSINESS:
1. WVRSA Copy Machine:
Mrs. Schlagel stated that this authority is presently using
the WVRSA copy machine. The WVRSA leased
a new one without realizing that they still had another year on the lease. As such, we were given permission to use the
machine as long as we assumed responsibility.
The lease for this copy machine is up in December and must be
returned. The authority just spent over
$400.00 to repair the fuser. If the
authority were to release a new machine, this $400.00 would go towards the
credit of a new machine.
The authority must now decide
if we want to release a new machine. The
price quotes that were received are as follows:
Konica/Minolta $279 per month for 39 months. Included is a VIP Platinum Maintenance
Agreement. The limit for copies is
3,000. per month.
Cmsr. Bolduc stated that by the time we pay the lease off
which is around $11,000.00, we may be better off looking into purchasing one
instead.
All commissioners agreed to have Mrs. Schlagel obtain a
price for the purchase of this machine.
Cmsr. Bolduc asked if anyone knew what the WVRSA pays for
their copier lease, as last month he saw a bill for going over the monthly
allowance of copies?
Mrs. Schlagel replied that she does not know what the WVRSA
pays.
Cmsr. Bolduc stated that either way the WVRSA copy machine
will be returned at the end of the lease.
8. UNFINISHED BUSINESS:
1. Jet Vac Agreement w/ Borough of Wanaque
Mr. Kassover stated that he telephoned Mr. Carroll, however
he is on vacation and will not be returning until Thursday. As such, a fax was sent to Mr. Carroll
advising that we would like to know immediately if the borough is going to sign
this agreement. This agreement was
initially sent over two months ago.
Cmsr. Covelli arrived at 7:50 P.M.
2. Penny Schlagel
Re: Salary Resolution
Cmsr. Covelli moved that:
WHEREAS, the Wanaque Borough Sewerage Authority has
determined that the compensation of its office manager should be set forth in a
formal resolution in order to avoid uncertainty and in order to facilitate the
annual audit of the Authority’s financial affairs;
NOW, THEREFORE, BE IT RESOLVED BY THE WANAQUE BOROUGH
SEWERAGE AUTHORITY:
1. The gross annual
salary of the Office Manager of the Authority is set at $47,000.00.
2. The above is
based upon a work day of not less than six nor more than eight hours, commencing
at 8:30 a.m., five days per week. Monday through Friday, and for attendance at
all regular and special meetings of the Authority.
3. Fringe benefits,
such as health insurance, vacations, holidays, sick leave, personal days, etc.,
shall be set forth in the Authority’s Polices and Procedures Manual/Employee
Handbook, which, by separate Resolution adopted this date, and is amended as
follows:
a. Vacations: Maximum vacation 25 days regardless of when
employment commenced.
b. Holidays: Add “Presidents Day” and eliminate
c. Personal Leave
Days: Increased from three to four per annum.
d. Sick Leave: The
Authority shall have the right to purchase the employee’s accumulated sick
leave from the prior calendar year on or before March 31st of the following
year.
e. Longevity Pay:
Eliminated
4. This Resolution
shall be subject to revision and amendment from
time to time at the
discretion of the Authority.
5. This Resolution
does not constitute a contract of employment or a promise of continued
employment of the Office Manager by the Authority, and, subject to future
revisions and amendments will remain in effect only during the period of Mrs.
Schlagel’s employment by the Authority.
6. This Resolution
shall be effect as of August 8, 2006,
seconded by Cmsr. Bolduc.
On roll call, all voted yes, and the chairman declared this
resolution adopted.
Employee Benefits:
Cmsr. Bolduc moved that:
WHEREAS, the Authority has determined that the employee
fringe benefits as set forth in the authority’s Personnel Policies and
Procedures Manual/Employee Handbook should be consistent with the terms of
employment which the Authority has established for its Office Manager, and
WHEREAS, the Resolution pertaining to said employee, which
Resolution is being adopted simultaneously herewith, sets forth-certain changes
to, said employee’s fringe benefits;
NOW, THEREFORE, BE IT RESOLVED by the Wanaque Borough
Sewerage Authority:
1. The second
amendment to the Authority’s Consolidated Personnel Policies and Procedures
Manual and Risk Management/Loss Control Plan, copy of which is annexed hereto,
is hereby adopted by the Authority.
2. This Resolution
shall be effective as of August 8, 2006.
seconded by Cmsr. Garland.
On roll call, all voted yes, and the chairman declared this
resolution
adopted.
SECOND AMENDMENT TO THE CONSOLIDATED
PERSONNEL POLICIES AND PROCEDURES MANUAL
AND RISK MANAGEMENT/LOSS CONTROL PLAN
The Wanaque
Borough Sewerage Authority hereby adopts the following Second Amendment to its
Personnel Policies and Procedures Manual and Risk Management/Loss Control Plan:
1. Section C of
Article VIII (Sick Leave) is hereby amended in its entirety and shall now read
as follows:
C. Amount of Sick Leave:
1. (a) Sick
leave with pay shall accrue to any full-time employee on the basis of one
working day per month during the remainder of the first calendar year of
employment after initial employment and fifteen days in every calendar year
thereafter.
(b) The
Authority shall have the right to purchase an employee’s accumulated sick leave
for the prior calendar year on or before March 31st of the following year.
2. Any
amount of sick leave allowance not used in any calendar year and not purchased
by the Authority pursuant to Subsection 1 (b) of this Section C shall
accumulate to the employee’s credit from year to year to be used when needed
for such purpose.
3. All
employees covered under this Agreement who retire or resign in good standing
shall be entitled to terminal leave payment of fifty percent of the employee’s
accumulated sick days, to a maximum of sixty full working days at the
applicable rate of pay.
2. Section 2 of
Article IX (Vacations and Holidays) is amended in its entirety and shall now
read as follows:
1a. All
full time employees hired before January 1, 1991 shall be entitled to vacation
as follows:
First month of employment:
(a) If hired on or before the
8th of the month 1
working day
(b) If hired after the 8th of
the month 1/2
working day
After the initial month &
up to the first calendar year 1
work day/mo.
After one year through five
years 12
work days
After five years through ten
years 15
work days
After ten years through
fifteen years 20
work days
After fifteen years of
continuous service 25
work days
1b. All full time
employees hired on or after January 1, 1992 shall be entitled to vacation as
follows:
First month of employment:
(a) If hired or before the
8th of the month 1
working day
(b) If hired after the 8th of
the month 1/2
working day
After the initial month and
up to the first calendar year 1 work
day/mo.
After five continuous years
and up to ten year of
continuous service 15
working days
After twenty year of
continuous service 20
working days
3. The “HOLIDAYS”
Section Article IX is amended in its entirety and shall now read as follows:
HOLIDAYS
A. The following days are recognized as paid
holidays whether or not worked:
The day before New Year’s Day Labor Day
New Year’s Day Columbus
Day
President’s Day Veterans
Day
Good Friday Thanksgiving
Day
Memorial Day Day
after Thanksgiving
Independence Day Christmas
Day
Day
after Christmas Day
B. If a holiday falls on a Sunday, the Monday
after shall be considered and recognized as the holiday. If a holiday falls on a Saturday, the
preceding Friday shall be considered and recognized as the holiday.
C. Any employee must work the day before and
work the day after any holiday in order to receive the holiday pay, unless the
employee is sick wherein the employee must submit a doctor’s note to get paid
for said holiday.
4. Section A of
Article XI is amended in its entirely and shall now read as follows:
A. Each employee shall be entitled to four
personal leave days annually deducted from sick days without loss of pay.
5. Article XIV
(Miscellaneous is amended as follows:
Section B
(Longevity Pay) is deleted in its entirety.
9. PROFESSIONAL/COMMITTEE REPORTS:
1. William J. Kelly,
a. Candle
Factory:
Chrm. DiMeglio asked if Mr. Kelly has received any
applications for this project as it came before the Planning Board. The project is going to consist of 77 (2)
bedroom condos, and 19 COAH (1) bedroom condos.
Mr. Kelly replied no.
Chrm. DiMeglio then asked that when this project comes on,
will the lines in the road be large enough?
Mr. Kelly replied yes.
b. Hotel:
Cmsr. Covelli asked if the hotel is current of their sewer
connection fee payments?
Mrs. Schlagel replied yes.
There is no payment due until the CO is issued.
c.
Mr. Kelly stated that the state is reviewing the plans and
specifications. This project will not
commence until next spring. Also, Mr.
Kassover is still working on obtaining the easement from Mr. Russo.
2. Jeffrey M. Kassover,
Esq.
a.
Mr. Kassover stated that he has had Mrs. Schlagel sign an
affidavit to enter a default judgment against Mr. Vaas. At the time of default, the sum due was about
$4,700.00. With interest and legal fees,
the sum is now $5,700.00. It will be
difficult to collect however there is now a lien against the property.
3. Penny Schlagel,
Office Manager
a.
Computer:
Mrs. Schlagel stated that our computer at borough hall has
been down for about 2 months. We are
already to order a new one under the state contract, and Mr. Hurwitz is ready
to set it up when it comes in. However,
the computer has not been ordered as Mr. Carroll has stated that we may be able
to connect to the billing system via the Internet. As of today, we still are not connected. Mr. Carroll is on vacation and will not be
returning until Thursday. When he
returns, we can then find out what we will be doing.
b. WBSA
Minutes:
Mr. Schlagel stated that our meeting minutes have been
posted on the borough website for the last three months. Anyone now wishing to read
them will have the
opportunity to do so.
c. Pulte EDU’s
Mrs. Schlagel stated that as of today we have created
billing for 273 units at Pulte.
10. FINANCIAL REPORT:
JULY
Cmsr. Bolduc moved a resolution to approve the following
bills for payment when the funds of the authority are sufficient to meet them, seconded
by Cmsr. Covelli:
Voucher 92 through 106 $682,473.47
(Auto
Debit-Health Benefits)
Payroll 11,
12 & 13 7,183.43
___________
TOTAL: $689,656.90
RESOLUTION
REQUISITION REQUESTING FROM
THE REVENUE FUND TO THE OPERATING FUND BY THE WANAQUE BOROUGH SEWERAGE
AUTHORITY PURSUANT TO THE SECTION OF THE BOND RESOLUTION ENTITLED “RESOLUTION”
PROVIDES FOR THE ISSUANCE OF BONDS OF THE WANAQUE BOROUGH SEWERAGE AUTHORITY IN
OCTOBER, 1987 AS AMENDED OR SUPPLEMENTED THEREAFTER.
1. Requisition is
hereby made by the authority to the trustee for funds form the revenue fund
established under a resolution to be transferred to the credit of a special
account in the name of the authority to be paid to the persons, firms or
corporations in the amount of $689,656.90 and for the purposes setforth herein
on the attached “Exhibit A”.
a. The
authority has incurred the obligations in the stated amounts and that each item
thereof was properly incurred in the operating, maintaining or repairing the
system and has not been paid.
b. There
has not been filed with or served upon the corporation named in such
requisition, or if any such lien, attachment or claim has been released and
discharged by the authority.
On roll call, all voted yes, and the chairman declared this
Resolution adopted.
AUGUST
Cmsr. Covelli
moved a resolution to approve the following bills for payments when the funds
of the authority are sufficient to meet them, seconded by Cmsr. Garland:
Voucher 107 through 120 $806,775.89
(Auto
Debit-Health Benefits)
Payroll 14 & 15
2,532.00
Auto Debit-Payroll Charges 90.60
___________
TOTAL: $811,810.00
RESOLUTION
REQUISITION REQUESTING FROM
THE REVENUE FUND TO THE OPERATING FUND BY THE WANAQUE BOROUGH SEWERAGE
AUTHORITY PURSUANT TO THE SECTION OF THE BOND RESOLUTION ENTITLED “RESOLUTION”
PROVIDES FOR THE ISSUANCE OF BONDS OF THE WANAQUE BOROUGH SEWERAGE AUTHORITY IN
OCTOBER, 1987 AS AMENDED OR SUPPLEMENTED THEREAFTER.
1. Requisition is
hereby made by the authority to the trustee for funds from the revenue fund
established under a resolution to be transferred to the credit of a special
account in the name of the authority to be paid to the persons, firms or
corporations in the amount of $811,810.00 and for the
purposes setforth herein on
the attached “Exhibit A”.
a. The authority
has incurred the obligations in the stated amounts and that each item thereof
was properly incurred in the operating, maintaining or repairing the system and
has not been paid.
b. There
has not been filed with or served upon the corporation named in such
requisition, or if any such lien, attachment or claim has been released or
discharged by the authority.
On roll call, all voted yes, and the chairman declared this
resolution adopted.
11. ADJOURNMENT:
Cmsr. Covelli
moved for the adjournment of this meeting, seconded by Cmsr. Bolduc.
On roll call, all voted yes, and the chairman declared this
meeting adjourned.
____________________________________
John DiMeglio, Chairman