WANAQUE BOROUGH
SEWERAGE AUTHORITY MEETING
MINUTES
Regular Meeting
August 12, 2008
The regular
meeting of the Wanaque Borough Sewerage Authority was held on August 12, 2008
at
Chairman Bolduc presided and read the following Sunshine
Statement:
“Adequate notice of this meeting has been provided by the
Authority by mailing notice of this meeting to the Trends and Herald & News
newspapers on March 5, 2008 stating therein that this meeting would be held at
579 Ringwood Avenue, Wanaque, New Jersey including agenda therefore, and a copy
of this notice was posted in the Wanaque Municipal Building on March 5, 2008
and a copy is on file in the office of the Authority”.
ROLL CALL:
On roll call the
following Commissioners responded:
Andrew R. Bolduc
John DiMeglio
Joseph Garland
Mark Reuter
Cmsr. Frank Covelli arrived at 7:38 P.M.
Professionals
Present:
Jeffrey M. Kassover, Esq.
William J. Kelly,
Penny Schlagel, Office Manager
MINUTES:
The regular
meeting minutes of July 15, 2008 were presented. No corrections or deletions.
Cmsr. Reuter moved for the approval of the above-mentioned
minutes, seconded by Cmsr. DiMeglio
On roll call all voted yes except for Cmsr. Garland who
abstained, and then the Chairman declared this set of minutes adopted.
PUBLIC DISCUSSION:
1. John Dee
Re:
Mr. Dee stated that he needs approval to hook up to the
Authority’s proposed sewer line or an alternative hookup through
Chrm. Bolduc stated that he believes Mr. Dee has granted the
Borough as well as this Authority an easement.
Mr. Dee replied that he granted it to this Authority but
the town said it
had to be under them. His attorney handled this matter and is not
sure of the entire situation other then the Borough said the easement had to be
to the Borough of Wanaque.
Chairman Bolduc replied that it does not make any
difference who the easement is granted too.
Mr. Dee then stated that the Board of Adjustment wants
approval from this board. Mr. Kostro
wanted a second easement, so that has now been done.
*****Cmsr. Covelli arrived.*****
Mr. Kelly stated that Mr. Dee has granted the Authority a
15-foot utility easement so that we could construct a new sewer line and
dismantle the Roger Ave Pump Station.
Mr. Dee is now requesting that if for some reason, the new sewer line is
not constructed; he would like permission to connect to the line on
Cmsr. DiMeglio moved a Resolution authorizing John Dee to
construct a temporary 4-inch sewer lateral connection within the Borough of
Wanaque Utility Easement. If and when
the WBSA constructs a new sanitary sewer line within this easement, Mr. Dee
will then be required to abandon the temporary sewer lateral and connect to the
new 8-inch sewer line, seconded by Cmsr. Garland.
On roll call, all voted yes
except for Cmsr. Bolduc who abstained and then Chairman the declared
this Resolution adopted.
Since no one else from the public entered any discussion,
the Chrm. closed this portion of the meeting.
6. COMMUNICATIONS:
1. Ltr. from State of
Re: Local Finance Board Resolution
Receive &
File
2. Ltr. from State
of
Re: Public Agency Inspection
Chrm. Bolduc
stated that he was happy to report that the Authority passed this inspection.
Cmsr. Covelli stated that when the WVRSA was inspected, Mr.
White had informed him that they did not like the way the WVRSA appointed Tom
Carroll as the Certified Public Purchasing Agent. They wanted him to be called the Qualified
Public Purchasing Agent. Did the
gentlemen question you Mrs. Schlagel on this issue?
Mrs. Schlagel replied no, nothing was ever said by the
inspector.
Cmsr. Covelli stated he went to all the courses and the
ultimate certification from the state is called a “Certified Public Purchasing
Agent”.
Anyway, the WVRSA has to
re-appoint Mr. Carroll as the Qualified Public Purchasing Agent. Didn’t we use the same title at this
Authority?
Mrs. Schlagel replied yes.
Cmsr. Covelli then stated that the minutes should reflect
that the state was inconsistent in their audit.
6. NEW BUSINESS:
None
7. UNFINISHED BUSINESS:
1. Family Leave Act Notice:
Mr. Kassover stated that the state has passed an amendment
to the disability law. This law does
apply to us and this withholding deduction begins on January 1, 2009. It comes to about $50.00 per year. This entitles an employee 6 weeks off
whether it is for a sick relative, new baby, distant cousin. However, the employer has the right to make
the employee use vacation/sick time. There is also no guarantee that the
employer must hire back the employee as the employer would have to hire someone
else in there absence.
2. Questionnaires on
Gorge Dr. Sewer Project:
Mr. Kelly stated that we received one yes to this project
and the rest were basically no with regard to Phase 2.
Mr. Kassover replied that we did tell these residents that
we would take their comments into consideration when making our decision.
8. PROFESSIONAL/COMMITTEE REPORTS:
1. William J. Kelly,
a. Phase 1
& 2
Gorge
Dr. Sewer Extension
Mr. Kelly stated that he could re-scope the specifications
which would entail raising up the sewer lines as Mr. Dee has taken some test
holes on the depth of rock, and therefore some lines could be raised. Then we could re-bid this project. It will take about 30 days.
Mr. Kassover stated that we could reject all bids. If we decided to proceed with the project,
a new legal notice would have to be published at least 10 days before the date
for opening the bids.
Cmsr. Covelli asked if we could even award tonight since we
don’t have funding in place?
Chrm. Bolduc replied yes, contingent upon receiving funds.
Mr. Kassover stated that the contractor is to be contacted
promptly after the awarding the contract.
I do not recommend awarding this contract since the board does not have
the funds at this time.
Cmsr. Covelli replied that he would like to re-bid Phase 1
since we are not doing Phase 2.
Cmsr.
Covelli moved a Resolution formally rejecting the bids received for the Gorge
Dr. Sewer Extension Phase 1 and 2, as it is not in the best interest of this
Authority, seconded by Cmsr. Reuter.
On roll call all voted yes and the Chairman declared this
Resolution adopted.
Cmsr. Covelli moved a Resolution authorizing Wm. J. Kelly,
On roll call all voted yes and the Chairman declared this
Resolution adopted.
Cmsr. Covelli then stated that he would like to wait until
the Authority receives funding before advertising this project.
Chairman Bolduc replied that the project would not get done
this year if we wait and felt that he didn’t want the pump station existing any
longer then absolutely necessary.
Cmsr. Covelli suggested that Mr. Kassover should draft a
letter, which notifies all the residents that we initially sent letters out to
on Phase 2. The letter to each resident
should state that we thank them for their input as well as inform them that we
will not be proceeding with Phase 2 but will be proceeding with Phase 1 at a
future date.
2. Jeffrey M.
Kassover, Esq.
Nothing further
to report.
FINANCIAL REPORT:
Cmsr. Garland
moved a Resolution to approve the following bills for payment when the funds of
the Authority are sufficient to meet them, seconded by Cmsr. Reuter:
Voucher 112 through 125
Auto Debit (Health) $665,983.62
Payroll & Processing: 4,870.40
__________
TOTAL: $665,983.62
Voucher 114 in the amount of $639,433.11 will be paid in
installments, as funds become available.
On roll call all
voted yes and the Chrm. declared this Resolution adopted.
RESOLUTION
RESOLUTION REQUESTING FROM
THE REVENUE FUND TO THE OPERATING FUND BY THE WANAQUE BOROUGH SEWERAGE
AUTHORITY PURSUANT TO THE BOND RESOLUTION ENTITLED
“RESOLUTION” PROVIDES FOR THE
ISSUANCE OF BONDS OF THE WANAQUE BOROUGH SEWERAGE AUTHORITY IN OCTOBER OF 1987
AS AMENDED OR SUPPLEMENTED THEREAFTER.
1. The Authority
hereby makes requisition to the Trustee for funds from the Revenue Fun
established under a Resolution to be transferred to the credit of a Special
Account in the name of the Authority, to be paid to the persons, firms or
corporations in the amount of $665,983.62 and for the purposes setforth herein
on the attached “Exhibit A”.
a. The Authority has
incurred the obligations in the stated amounts and that each item thereof was
properly incurred in the operating and maintaining the system and has not been
paid.
b. There has not
been filed with or served upon the corporation named in such requisition or if
any such lien, attachment or claim has been released and discharged by the
Authority.
On roll call all voted yes and the Chrm. declared this
Resolution adopted.
ADJOURNMENT:
Cmsr. Covelli
moved for the adjournment of this meeting, seconded by Cmsr. Garland.
On roll call all voted yes and the Chrm. declared this
meeting adjourned.
__________________________________
Andrew R. Bolduc, Chairman