REGIONAL SEWERAGE AUTHORITY
REGULAR MEETING
January 24, 2007
MINUTES
The WANAQUE VALLEY REGIONAL SEWERAGE AUTHORITY conducted a
Regular Meeting, which commenced at
SALUTE TO THE FLAG
The meeting was called to order by Chairman Hadley with a Salute to the Flag.
ANNOUNCEMENT
Chairman Hadley read the following announcement:
This is the
Regular Meeting of the Wanaque Valley Regional Sewerage Authority. In accordance with the Open Public Meetings
Law, notices of the meeting were furnished to the respective Municipal Clerks
of Ringwood, Wanaque and West Milford together with a request that an
additional copy of the Notice be placed in each
ROLL CALL
Commissioners Present: Andrew Bolduc, Frank Covelli, Joseph Elcavage, Robert Hadley, Robert Moshman and Patrick Murray
Also Present: Richard Miller, Esq., Williams, Caliri, Miller & Otley
Charles Ferraioli, Jr., CPA, Ferraioli, Weilkotz, Cerullo & Cuva
Lee T. Purcell, Jr., P.E., Lee T. Purcell Associates
James Demitriou, P.E., Lee T. Purcell Associates
Gregory White, Facilities Manager
Margaret Maas, Recording Secretary
CORRESPONDENCE
Correspondence
List for
The Chairman asked if there were any questions on the Correspondence List as presented. When there was no response he stated that the Correspondences would be placed on file.
MINUTES
Regular
Meeting –
The Chairman asked if anyone had any questions or comments
on the Regular Meeting Minutes of
MOTION Moved by Joseph Elcavage, 2nd by Patrick Murray to adopt a resolution accepting the Regular Meeting Minutes of December 13, 2006 as presented.
On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley, Moshman and Murray voted yes. .
MOTION
CARRIED
REPORTS
Chairman Hadley stated that there would be a change in the Agenda. He stated that he would like to move Accounting up as Mr. Ferraioli has another meeting to attend.
Accounting
Investments
Mr. Ferraioli stated that his first order of business is our Certificates of Deposit (CD) that are maturing and we need to decide what the Board would like to do with regards to reinvesting the proceeds.
Certificate
of Deposit – Bond Reserve Funds
Mr.
Ferraioli reported that this CD is in Lakeland Bank, Wanaque in the amount of
$1,400,000.00 and is due to mature on
REPORTS
Accounting
Investments Cont.
Mr. Ferraioli stated that he would like authorization for Mr. Miller and himself to call various institutions seeking the best rate of interest to reinvest these funds. Mr. Miller added that it would be for a one year investment. Mr. Miller stated that as this will all take place before the next meeting, we would not be able to consult with the Commissioners and therefore it would be advisable if we were to be authorized to make the decision on the rates we receive and move forward to invest those funds.
MOTION Moved by Joseph Elcavage, 2nd by Patrick Murray to adopt a resolution to authorize Mr. Ferraioli and Mr. Miller to seek rates from various institutions
for the reinvestment of the principal amount of $1,400,000.00, which will be maturing on February 10, 2007, for one year and then to make the decision of where it will be reinvested for best interest of the Authority.
On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley, Moshman and Murray voted yes.
MOTION CARRIED
Certificate
of Deposit – Short Term Notes
Mr. Ferraioli stated that the next CD, in the amount of $1,150,000.00. This CD represents the balance of $1,500,000.00 that we borrowed to complete the upgrades to the sewer plant. Mr. Ferraioli stated that his goal had been – when that note comes due in October - to pay the whole thing off. He stated that he does not know if we are going to be able to do that. Mr. Ferraioli stated that we may only be able to pay off part of that amount. Mr. Ferraioli stated that we are going to need to draw down on that $1,150,000.00 in order to meet the obligations of the Authority. Mr. Ferraioli stated that we may only be able to repay one-half of the original amount and then roll the balance for another year. There was additional discussion on the financial situation of the Authority.
Audit
Report
Mr. Ferraioli distributed copies of the Audit Report. He stated that he would review the comments and then there is a resolution that must be passed that stated that you have reviewed the report but you may wish to hold the resolution until the next meeting after the Commissioners have had time to review the Report.
Mr. Ferraioli went over comments and recommendations of the Audit:
1) The Authority did not issue I.R.S. forms 1099 to qualifying vendors for CY 2005. Recommendation – The Authority must issue I.R.S. 1099 forms to all qualifying vendors on an annual basis and he reported that they are now in the process of doing so for CY 2006.
2) In some instances selected for testing, cash received was not deposited within 48 hours of receipt as required by statute. Recommendation – That all cash received by the Authority be deposited within 48 hours as required by State Statute.
3) The Authority’s payroll service is not accounting for State Unemployment Insurance deductions correctly. Recommendation – The Authority should contact its payroll service and provide the information so that State Unemployment and Disability deductions can be accounted for correctly.
Mr. Ferraioli stated that his report was concluded. He asked the Commissioners to go over the Audit Report and if anyone had any questions to give him a call. He stated that he would leave the Resolution and Affidavit with Mrs. Maas for next month’s meeting. He stated that if there was nothing else he would excuse himself to attend another meeting. When there were no questions, Mr. Ferraioli left.
Update: Noise and Odor Control report
Mr. White stated that in keeping with the past practice he would like to go over the Noise and Odor Control Report for the benefit of our audience and listen to their concerns.
Commissioner Elcavage agreed that Mr. White giving his report first and even the Engineer giving his report may answer some of the questions that are on the minds of our guests.
The Chairman requested that the members of the audience refrain from asking questions until the reports are concluded and at which time we will open the Public Portion of the meeting.
REPORTS
Facilities
Manager
Noise and Odor Control Report.
Mr. White stated that this is an update
of
the report that he started at the
January
24th - Noise Control
1) Mr.
White stated that we have implemented the new Liquid Waste Delivery hours, they
were put into effect
January
24th -Odor Control
1) Influent
Wet Well – Bay #3 - Mr. White stated that as reported at last month’s meeting the media in
the influent wet well odor control unit in Bay #3 was found to be spent. Mr. White reported that new media was
received on
2) Septage Receiving Area – Mr. White stated that the Engineers may report more on this during their report. Mr. White reported that at last month’s meeting he reported that it passed the hydrogen sulfide removal test, however, it did not pass the air flow test. Mr. White stated that the carbon media within that unit was replaced and a Purafil representative was on-site to once again conduct air flow testing and the unit was found to meet the acceptable standards and performance specifications. Mr. White reported that all three pass thru odor control units – have now passed the hydrogen sulfide removal testing procedure and the air flow testing procedure.
Mr. White stated that the report was completed.
The Chairman asked the Engineer to give his report.
Engineering
Mr. Purcell stated that he had two reports each of which is two pages. Mr. Purcell stated that he has asked Mr. Demitriou to come along in order to be better able to answer any questions the Board may have. Mr. Purcell distributed the two reports.
Mr. Purcell stated that we are coming down to the conclusion of our project and when the report is concluded he will go over the line items remaining.
LTPA Agenda
I. Engineering report dated
Mr. Purcell stated that the overall project is 98% complete. Mr. Purcell stated that it is really in advance of 98% complete.
1. Septage Receiving Facility- Complete, pending final inspection.
2. Influent Pumping Station -Complete pending final inspection.
3. Grit Chamber and Grit Chemical/Building – Complete pending final inspection.
4. Aeration Basins Nos. 1, 2 and 3 – Complete pending final inspection
5. Final Clarifiers - Work is complete except for connection to the SCADA system and pending final inspection.
6.
7.
Work is complete except for resolution of the over temperature problem with the spray water pumps, that work is scheduled for the week of January 29, 2007. Remainder of work complete pending final Inspection.
8. Treatment Module – Complete pending final inspection.
9.
Work on the required programming for the desk top computers continues.
Once the entire SCADA system has been installed and programmed, a complete test of the system will be conducted. Electrical final inspection is scheduled for Thursday, February 1, 2007.
10. Haskell Pumping
Connection and testing of the SCADA system hardware is in progress
11. Final Site Work is in Progress
Complete pending final inspection and demobilization.
REPORTS
LTPA Agenda
I. Engineering report dated
Mr. Purcell reported that the Contractor is demobilized for the most part. He stated that we have a punch list that was three pages long in early January, but is now down to two pages. Mr. Purcell stated that the adds and deletes are ongoing every day. Mr. Purcell stated that the Contractor is cooperating – he is anxious to meet his obligation and finish this project.
Mr. Purcell reported that the punch list has two types of items on it – nothing of substance. Mr. Purcell stated that there are certain things that cannot be done now; they must wait until the spring for planting season.
Mr. Purcell stated that he would like Mr. Demitriou to give you a report on the status of approved claims and credits by the Contractor during the project. Mr. Purcell explained that there are certain items that the Contractor has given the Authority - credits and certain items that he has charged the Authority for- things that the Authority has asked for. Mr. Purcell explained that Mr. Demitriou is in the process of completing the final change order for the entire project. He then distributed copies of this report to the Commissioners.
Mr. Demitriou stated that he went over each of the changes – either claims or credits. and then moved them on to Mr. White for his review.
Mr. Demitriou read and explained each of the items on the list: Throughout the list Mr. Demitriou stated that all these items were reviewed and approved by Mr. White.
DATE DESCRIPTION CLAIM/CREDIT
9/23/05 Odor Control Unit Enclosure -$12,950.00
06/20/06 Additional Gate Valves – NPW System +$ 6,397.00
07/12/06 Additional Yard Hydrant – Grit Dumpster Area +$ 7,887.00
07/20/06 Alum Waste from Alum Tanks- $ 330.50
08/03/06 Construction of Sound Proof Enclosures +$ 2,967.00
08/09/06 Add. Alum Solution Lines and Fittings -$ 333.50
08/31/06 Stoppage of Work Claim – August 3, 2006 +$ 5,253.00
10/25/026 Yard Drain – Septage facility +$ 7,496.00
11/28/06 Raising Elevations of Pavement and Curb at Grit Ramp Area +$ 2,147.00
01/24/07 Exhaust Fan Service Day Credit -$ 500.00
01/24/07 Grit Control Panel Service Day Credit -$ 500.00
Summation
through 1/23/07 +$14,044.76
Mr. Demitriou stated that all these items total $14,044.76 which is 0.3% of the cost of the project.
Mr. Purcell stated that this project has been completed at a fraction of 1% above the low bid award.
Mr. Purcell stated that he had a Regular Agenda which he would like to report on at this time.
Mr. Purcell stated that this item has
already addressed in the previous report.
Mr. Purcell stated that the Contactor completion date is
Mr. Purcell asked Mr. White if this situation has been addressed yet and Mr. White stated that he will be reporting on it later in his regular report.
III. LTPA PORPOSAL – WMP
Mr. Purcell asked if there was anything heard on this subject yet. Mr. White stated no.
REPORTS
Engineering
IV. SEPTAGE
HOLDING TANK SYSTEM 50,000 GALLON CAPACITY
Mr. Purcell stated that this proposal has been on the table for at least 10 – 12 months. He stated that we were originally authorized to prepare a Change Order to go to Stone Hill Contractors to give us a price to do a 30,000 gallon and one for a 50,000 gallon tank system. Mr. Purcell stated that over the spring/summer period of time the Authority determined that they would like to publicly bid that and no decision has been made on that.
V. LTPA’S RECOMMENDATION FOR AN EXPERT TO
ASSIST THE AUTHORITY RESPONDING
TO RECENT RESIDENTIAL COMPLAINTS
Mr. Purcell stated that at the Authority’s request, he located an eminently qualified expert to assist the Authority. Mr. Purcell stated that his name is Dr. Dewling, P.E. – his resume is on file. Mr. Purcell stated that he is not sure if he has been contacted as yet.
VI. EXTRAORDINARY COMMNICATIONS AND LTPA’S
RESPONSES
Mr. Purcell reported that a letter was authored by Mr.
White, Facilities Manager on
Mr. Purcell reported that the WVRSA’s Subcommittee requested
a meeting with LTPA to discuss the contents of LTPA’s letter dated
Mr. Purcell reported that the following work has been completed or is in the process of being completed.
1) Two (2) transducers are being supplied to the Authority at no additional cost.
2) We determined that hand wheel extensions of six (6) inches can be installed on the clarifier units; and further; suggested how the operating staff can fashion these extensions. (approximate material cost: $50.00/each).
3) Stone Hill Contracting Inc. has ground and filed all sharp edges on the aluminum checkered plate decking.
4) Stone Hill Contracting, Inc. is in the process of installing kick plates at the ends of the platforms on the three (3) clarifier units. (At no additional cost to the Authority).
5) We are currently investigating the best method of installing additional hatches at the influent end of clarifiers 1 and 2. (The approximate cost for installing these additional hatches is $10,000.00).
6) While we do not agree with your position that the aluminum checkered plate decking is a problem, we agreed to investigate non-skid coatings that can be applied to the aluminum checkered plate. Epoxy coatings with a grit additive are available; however, these coatings have application and substrate temperature limitations that preclude application until the Spring. (The approximate cost for this coating is $2,500.00).
Mr. Purcell
stated that he received a seven (7) page fax from WVRSA at
Mr. White stated that there is a copy of the Report in everyone’s folder this evening.
REPORTS
Engineering
“Loss
Control Report Findings”
Mr. Purcell stated that as he understands the report, it is in the form of a recommendation to advise the Authority of things that you may consider doing to control your risk or limit your risk. He stated that there are five (5) recommendations and proceeded to address each one:
1) Close openings and remove trip hazards. Mr. Purcell stated that he believes that this has been taken care of.
2) Apply a slip resistant coating to the surface. Mr. Purcell stated that there are epoxy’s out there that will do the job but it must wait until spring.
3) Add hydraulic devices to the hatch openings to eliminate the potential for the hatch to drop unexpectedly. Mr. Purcell stated that this was discussed at one of our meetings, Mr. Covelli brought it up. Mr. Purcell stated that that can be done. He stated that he did not know the cost of that and it would be something for the Authority to consider.
4) Evaluate all kinds of openings/opening configurations to allow operators to work in a better position when completing maintenance and repair activities. Mr. Purcell stated that one option would be to open the hatches completely to the rail and add stairs and platforms so the operators may enter the space safely, provide more room to work and maintain a safer posture to work. Mr. Purcell stated that, when we had our earlier meeting, our office indicated that the method of going down into underneath that deck is not a smart thing to do and we recommended strongly that the Authority not allow that to occur. Mr. Purcell stated that then the question came up about raising the hand wheel, which we have determined that they can be brought up six (6) inches. Mr. Purcell stated that this is something that the Authority should not allow – to have people go down into those holes. Mr. Purcell stated that the report by the Risk Control person indicated that that is a confined space. Whether it is a confined space or not, Mr. Purcell stated that he would not comment on. Mr. Purcell stated the if the men are going to go down there – put steps, hand rails and a place for a person to stand. Mr. Purcell stated that he advised the Authority that they would require Limited Liability for any work done on our part to expand those openings farther than they already are.
5) Add the hatch openings to the Confined Space Listing.
Mr. Purcell reported that much of what this report contains is already being addressed by the Contractor. Mr. Purcell stated that he received this report at a very late time in the day and it is a little bit difficult to understand why.
Mr. White explained that the Report was received by him five minute before he called Mr. Demitriou and then faxed the same to him. Mr. White explained that he had been on vacation and therefore neither he nor anyone else at the Authority received the document no matter what date it was sent.
Discussion followed on the above stated items. The outcome of the discussion was that Mr. Purcell would respond in one week.
The Chairman stated that at this time he would like to open the Public Portion of the meeting and asked anyone wishing to address this Board to step up and identify himself for the records.
PUBLIC PORTION
Ted
Roberto –
Bill Holt
-
PUBLIC PORTION
Bill Holt Cont.
He stated that this was great and seeing the Authority going the extra step of getting chemicals in the sludge to help eliminate odors and for getting drains on the buildings, is a good show of good faith. Mr. Holt stated that we are going to have ongoing objections but hopefully it will have similar positive steps taken to correct them.
John Di Meglio – Chairman WBSA – wants to ask a question about sewer capacity. He asked Mr. White is there still capacity for the continuing connections – is there still room.
Mr. White responded that yes there was and still is sufficient capacity for all the connections from Wanaque Reserve when they come on line.
Mr. Di Meglio asked if there was going to be capacity for the Candle Factory project when it is ready to come on line.
Mr. White stated that yes that they were part of the Wanaque
Housing group, which has reserved capacity.
Mr. White stated that the facility can treat more than 1.25 MGD.
Providing we meet all the NJDEP parameters for our discharge into the
Mr. Di Meglio asked what about the Strip Mall on the corner
of
it would not be considered new connections.
Mr. Di Meglio asked if there will be capacity for Waters
Edge, the anticipated project down on
Mr. White stated that this project has been notified by NJDEP that before they can move forward the WVRSA must receive either a Grant Waiver and/or Mapping Revision. Mr. White stated that the owners have been also notified by this Authority of the NJDEP ruling and they have not contacted us in any way. Mr. White explained that only the WVRSA can apply for a Grant Waiver/Mapping Revision from USEPA.
Mr. Di Meglio stated that the developer has agreed to provide the Borough with the much needed nineteen COAH requirements. Mr. Di Meglio stated that when they came before Planning Board they agreed to that and we are trying to get this project moving.
Commissioner Elcavage asked Mr. Di Meglio why the Planning board is even talking with them before they have sewer and water allocations locked in. Mr. Di Meglio stated that it is imperative that the Borough get those COAH units and they were trying to facilitate that.
Mr. White stated that nothing can go forward until they come to us to get either a Grant Waiver or Mapping Revision
Mr. White commented on our capacity. He stated that during the July to September 2006 quarter we had +100,000 gallons of capacity available and in the September to December 2006 quarter there was a negative 50,000 gallons of capacity available due to increased I & I.
Mr. Di Meglio thanked the Board for allowing him to speak.
When no one else approached the microphone, the Chairman asked for a motion to close the Public Portion of the meeting.
MOTION Moved by Joseph Elcavage, 2nd by Patrick Murray to adopt a resolution authorizing closing the Public Portion of the meeting.
On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley, Moshman and Murray voted yes.
MOTION
CARRIED
The Chairman asked Mr. White if he would now continue with his report.
Facilities Manager
C A P Report
Mr. White
reported that he recently submitted our CAP Report to
As reported earlier the report indicates that, as of the end of December 2006, the Authority has 50,000 gallons of capacity available.
REPORTS
Facilities Manager
Request For Qualifications (RFQ) for Professional Appointments
Mr. White
reported that in accordance with the Fair and Open Process requirements, the
Authority advertised for proposals for the positions of Authority General
Counsel, Authority Engineer, Authority Auditor and Authority Bond Counsel. The date for the receipt and opening of the
RFQ’s was set for
Mr. White reported that we received eight proposals; they were opened and reviewed for content. One of the proposals arrived after the designated time, but it was decided to accept it as
UPS guarantees Overnight delivery by
submittal is required. Some of the proposals came with one copy, some with two some with eight and as all the Commissioners, the current Legal Counsel and the Certified Purchasing Agent should have a copy to review, we were required to call each one of them and request additional copies.
The RFQ’s that were received were forwarded to Mr. Carroll, CPA for his review. They were then forwarded to Mr. Miller’s office for their review. The additional copies that were requested will be delivered to all the Commissioners for their review.
Mr. White then asked how do we proceed from here – do we set up interviews with each of the firms that submitted a proposal or do we caucus and discuss all proposals.
Mr. Miller suggested that this should be discussed in Closed Session.
Developers Treatment Plant
Mr. White reported that the 200,000 gallon per day developer’s module, at the back of the facility, has been recently run and tested. Mr. White stated that he is glad to report that it is fully capable of becoming an active part of our system at anytime. Mr. White stated that he plans on running it again in the spring.
Waters Edge Project
Mr. White stated that this developer needs to come before this Authority to request a Grant Waiver and/or Mapping Revision from USEPA. If/when the waiver or revision is received the Sewer Service Area must be extended.
Mr. White stated that we must notify the developer that they must cover the engineering cost as well as the legal costs associated with this application.
WBSA Letter Denying Ability to Pay Vouchers
Commissioner Elcavage asked if there was an explanation of the letter received from the WBSA stating that they cannot reimburse this Authority for the funds to pay the Contractor for the Contract 1-25 Upgrade.
Commissioner Covelli responded that the reason the WBSA cannot reimburse the WVRSA is that there is no money to do so. He stated that Pulte has not submitted any new connection fees to the WBSA, which is where that money is supposed to come from. If the WBSA does not receive it they cannot forward it to the WVRSA. Commissioner Covelli stated that is how it will remain until additional funds come from Pulte.
Commissioner Elcavage requested Mr. Miller to look at the contract we have regarding the payment of the Contractors bills.
Wastewater Management Plan (WMP)
Mr. White reported that there is no update as we have received nothing from the State yet.
Inflow
& Infiltration (I&I) Update
Mr. White reported that he spoke with Ed Minall of Pulte Homes regarding the use of the remaining I & I funds. Mr. White stated that he would like to use some of that money for the cleaning of grit and debris from the splitter box, grit chamber and wet well. Mr. White stated that the cost should be between five and ten thousand dollars. Mr. White stated that he would like to get the approval to use some of the remaining I & I funds.
Mr. White stated that he spoke with Bill Kelly, WBSA Engineer and he said he had no problem with it but that he did not have authorization to approve it. Discussion ensued and then the following motion was moved.
REPORTS
Facilities Manager
Inflow & Infiltration (I&I) Update Cont.
MOTION Moved by Andrew Bolduc, 2nd by Robert Moshman to adopt a resolution authorizing Mr. White to secure Water Main Inc. to come in and remove grit and debris from the grit chamber in the nfluent building at a cost not to exceed $10,000.00.
On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley, Moshman and Murray voted yes.
MOTION CARRIED
Mr. White reported that regarding the pipe under the bridge crossing that he spoke with Mr. Ed Minall, who informed him that the matter has been turned over to another Pulte official, Mr. Isrealow, Esq.. Mr. White stated that nothing has been done and he does not foresee anything being done in the near future. Mr. White stated that it might be appropriate to ask Mr. Miller to write a letter to Mr. Isrealow stating our concerns and requesting that we receive an immediate answer and the time table for when this work will be performed.
Plant
Security
Mr. White stated that is about the new gate at the entrance to the facility. Mr. White stated that Mr. Purcell brought to our attention that there was a need to change the area immediately after passing through the gate. He stated that due to the size of the trucks and the number of trucks entering there is a need for sweeps to be added. These sweeps will allow the trucks to make the swing in and out of the facility. Mr. White stated that the state contractor was called and will incorporate the sweeps into the design of the fence/gate; however, there is an additional cost to that. Mr. White stated that the original cost was $17,390.00 – it is now up to $24,510.00. Mr. White reported that price also includes the tags which will be mounted on the vehicles and when the vehicle approaches the gate, the card reader will read the tag and the gate will open. Mr. White stated that the initial proposal included 50 tags but we have determined that we will need a lot more than 50 with all the truckers that we have coming in and we have asked for a proposal for 100 tags. The final price right now is $24,510.00, which includes the sweeps and the additional tags.
Mr. White stated that the work is scheduled to commence next week. Mr. White reported that he has been promised, by the contractor, that the gate will not emit any noise.
2006
Summary Data
Mr. White stated that he has supplied everyone with a packet of 2006 Yearly Summary of Plant Analytical and Operational data. Mr. White stated that it is there for your information and if you have any questions, feel free to ask.
Mr. White stated that the only thing he has failed to mention is the additional funds that we need. He stated that we have to pay for are the automatic gate – this is an outstanding cost and also the modification and replacement of our smoke and fire alarm systems out in the various buildings, which is an additional $29,000.00 cost – which we will be seeing within the next month. Mr. White stated that those costs still have to be paid by this Authority. Mr. White stated that he is not sure where the money is going to come from, but that is a question for Mr. Ferraioli to answer.
Commissioner Covelli asked Mr. White if he wanted a motion to approve the change in the fence contract. Commissioner Covelli stated that if we authorized $17,390.00 and the bill will be coming in at $24,510.00, we probably should.
MOTION Moved by Frank Covelli, 2nd by Robert Moshman to adopt a resolution authorizing changing the contract for the new fence and gate from $17,390.00 to
$24,510.00. this change is warranted by the change of design to include sweeps and for the amount of identifying tags to be provided.
On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley, Moshman and Murray voted yes.
MOTION
CARRIED
REPORTS
Facilities
Manager
Noise Limitations
Mr. White stated that at last month’s meeting the Board authorized Mr. Miller and Mr. Erd to seek information on noise limitations, regulations and/or ordinances. Mr. White stated that everyone has a package in their folders. Mr. White stated that he received this information via e-mail and all the information you need is in front of you.
Mr. White stated that the only question to be posed at this time is – Does the Authority want to bring in a Noise Consultant to determine the noise level around the facility and also with regard to the noise levels when trucks enter the facility.
Mr. Miller added that this is a complex area, the enforcement of which is to be dealt with by NJDMV or Wanaque Borough Police Dept. Mr. Miller stated that should a truck be found to be above the level, then we can complain to NJDMV about that truck. He stated that the ordinances that are enforced in the area by the County Health Department. Mr. Miller stated that until you know the decibel level around the facility, you cannot formulate a plan to change that. Mr. Miller suggested that the Commissioners look at the report, at their leisure, before the next meeting and then you can decide if anything you might want to do.
Commissioner Covelli stated that he does not believe that the plant is in violation at all, but considers it is a safe statement to make, Mr. White and Mr. Purcell, that we have pretty much changed out all of the noise producing elements of this plant. Commissioner Covelli stated that with all that said – this would be an opportune time to go to all the manufacturers of that equipment and obtain from them the noise levels of their equipment. Mr. White stated that he would look into that. Discussion followed.
Financial Disclosure Statements
Mr. White stated that in compliance with the Local Governments Ethics Law, please complete and/or sign your Financial Disclosure Forms that Mrs. Maas has provided to everyone. Mr. White stated that should there be any corrections necessary please write in the correct information and return them to her.
Plant Status
Mr. White reported that the plant is running extremely well. He stated that new and old equipment is functioning extremely well. Mr. White stated that the effluent is crystal clear and the liquid waste acceptance is slowing down a little due to the cold weather.
Mr. White stated that he had several personnel issues to bring up later but otherwise his report was concluded.
Legal
Mr. Miller stated that most of what he had was already addressed. He stated that we need to go into Closed Session to address how to handle the RFQ’s that were received for the upcoming professional appointments. Mr. Miller stated that he has spoken with Mr. Carroll regarding that. Mr. Miller reported that we are getting the additional copies to send out to the Commissioners to review. Mr. Miller reported that he and Mr. Carroll agreed that we should make it clear in the Legal Notice how many copies that we would like in future notices.
Ringwood
Litigation
Mr. Miller stated that we have encountered a slightly embarrassing situation. He reported that his firm had made a motion to strike Ringwood’s answer for failure to answer the interrogatory that we had sent to them and made a separate motion to engage in discovery, which we had to do in the Civil Claims court, as discovery is not automatically available.
Mr. Miller stated that the Court, while it didn’t rule on our motion for discovery; did grant our motion to dismiss their answer for failure to answer our interrogatory, but was going to give them additional time to answer and also set a date for a trial. Mr. Miller reported that unfortunately on the motion that we won, we failed to serve the other attorney and that was a foul up by the attorney and the secretary in our office. Mr. Miller stated that what he has done is, we have taken a voluntary dismissal with their consent, we are going to re-file; we are also going to re-file in Superior Court so we can do the discovery and he stated that this will all be at their (WCM&O) expense. Mr. Miller stated that the cost of this is a little delay in time in going forward. Mr. Miller stated that there is no prejudice. Mr. Miller stated that we do want discovery as we want to take the deposition of the former business administrator of Ringwood, Walter Davidson, who will be very supportive of our claim.
REPORTS
Legal
Ringwood Litigation Cont.
Mr. Miller stated that the bottom line is that there will be a delay. Mr. Miller stated that the new attorney that has joined our office, replacing our former litigator, will be refiling next week.
Mr. Miller reported that he has once again been approached by Ringwood’s Special Counsel, saying why you don’t take a few bucks to get rid of this case. Mr. Miller stated that they told Ringwood Counsel that the decision of the Authority is that they want to be paid in full.
Dedication
of the Access Road
Mr. Miller stated that we are still waiting to hear from Wanaque Borough on dedication of our access road to the Borough. We are totally finished with Pulte with regard to the land swap and the road.
Mr. Miller stated that he had no further legal items to address.
Vouchers
The Chairman asked for the voucher report.
Mr. White stated that before you approve the vouchers, he recommends as does the Personnel Committee that Voucher # M-10171 not be approved. Mr. White stated that an explanation would be given under the Personnel Report.
RE: Vouchers M-10119 thru M-10124 - FY ‘06
M-10125 thru M-10175 - FY ’07, excluding M-10171
RESOLUTION – Read by Title
"RESOLUTION REQUISITIONING FROM THE REVENUE FUND TO THE REVOLVING FUND BY THE WANAQUE VALLEY REGIONAL SEWERAGE AUTHORITY ("AUTHORITY") PURSUANT TO SECTION 506 OF THE BOND RESOLUTION ENTITLED "RESOLUTION PROVIDING FOR THE ISSUANCE OF BONDS OF THE WANAQUE VALLEY REGIONAL SEWERAGE AUTHORITY AND FOR THE RIGHTS OF THE HOLDERS THEREOF, AND AUTHORIZING $12,500,000.00 PRINCIPAL AMOUNT THEREOF ("RESOLUTION") ADOPTED BY THE AUTHORITY ON AUGUST 26, 1987, AS AMENDED OR SUPPLEMENTED THEREAFTER"
Commissioner Covelli has some questions on some of the vouchers, which Mr. White provided him with explanations. The vouchers that Commissioner Covelli questioned were; Fisher Scientific, he stated that they are using a very old voucher. Mr. White stated that it is an old one that they must have on file. Commissioner Covelli stated that this voucher contained a Xeroxed signature. He stated that he signed it but wrote on it that it must contain an original signature going forward. Commissioners Covelli stated that the New Jersey Business and Industry Association is a wonderful association, but why are we a member. Mr. White informed him that they provide him with pertinent information with regards to laws within the state and also they allow WVRSA employees to apply for coverage in the New Jersey Manufacturers Insurance. Commissioner Covelli asked if we were doing it more for the former or for the later reason. Mr. White stated that he feels that it is of equal benefit. Commissioner Covelli stated that the last voucher that he has a problem with is something that he thinks we should address. He stated that as he made an issue of this at the local level he feels that has to make an issue here. Commissioner Covelli apologized for doing this in front of Chairman Hadley, but we bought Chairman Hadley a Get Well Basket. He stated that he thinks that this is something that the Commissioners should pay for individually and not be paid for by the users. Therefore, Commissioner Covelli stated that he has a problem signing this voucher. Discussion ensued as to the cost per Commissioner and that Commissioner Covelli stated that he certainly felt that Chairman Hadley deserved their well wishes but he does not feel the Authority and eventually the residents of Wanaque should pay for it. Several Commissioners stated that they did not have a problem with this voucher. Commissioner Moshman stated that as we have set a precedent with similar gestures in the past – if we were to change that now and forever – we will become a sorry group to be a part of. The outcome of the discussion was that Commissioner Elcavage stated that he did not have a problem signing it and he did. He then made the following motion.
REPORTS
Vouchers
MOTION Moved by Joseph Elcavage, 2nd by Patrick Murray to adopt a resolution to approve payment of Vouchers M-10119 thru M-10124 for FY '06 and M-10025 thru M-10170 & M-10172 thru M-10175 for FY ‘07, excluding M-10171 with all payments subject to availability of funds.
On Roll Call Commissioners Bolduc, Elcavage, Moshman and Murray voted yes. Commissioner Covelli voted yes on all the vouchers except M-10140, which he would like it to be on record that he would be willing to chip in from his own pocket towards the cost. Commissioner Hadley voted yes on all vouchers except M-10140 on which he abstained.
MOTION CARRIED
OLD BUSINESS
The Chairman asked if there was anything to be discussed under Old Business. When there was no response he asked if there was anything to be discussed under New Business.
NEW BUSINESS
Re-Organization
Meeting Date
Mr. Miller
stated that the By-Laws provide for the 2nd Wednesday in February
unless a different date is selected by the Commissioners. Mr. Miller stated that usually you hold the
Re-Organization Meeting; you adjourn that meeting and go right into the Regular
Meeting the same night. Discussion
followed. It was decided that
MOTION Moved by Joseph Elcavage, 2nd by Patrick Murray to adopt a resolution authorizing the date for the WVRSA Re-Organization Meeting be set for February 28, 2007 at 6:00 pm and to be followed immediately by the Regular February Meeting of the Authority. Further authorize Mrs. Maas to notice
the meetings in the Authority Legal Newspaper.
On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley, Moshman and
MOTION
CARRIED
Personnel Committee Report
Mr. White stated that he had several items that can be discussed in open session. Mr. White stated that there is one item that we need to go into Closed Session for, which we will do later.
Mr. White stated that the first item is that everyone has a copy of Mrs. Maas’ retirement letter that she has submitted. Mr. White stated that he would like to congratulate her and stated that we are going to miss her. Mr. White stated that Mrs. Maas has been presiding over these meetings for nineteen years and over the facility as a whole. Mr. White stated that he would like to recognize her accomplishments and service to the Authority. Everyone congratulated her and then the following motion was moved.
MOTION Moved by Frank Covelli, 2nd by Andrew Bolduc to adopt a resolution accepting,
with
regrets, the resignation of Mrs. Maas as Executive Secretary and as Recording
Secretary of the WVRSA, effective
On Roll Call Commissioners Bolduc, Covelli, Hadley, much much regrets, Moshman and Murray all voted yes. Commissioner Elcavage voted no.
MOTION
CARRIED
Rick
Revelant - Mr. White reported that our Night Operator, Rick Revelant, has
had a successful 36 month performance evaluation. Mr. White stated that he would like to
recommend that he receive a corresponding hourly wage increase from $20.58/hr
to $21.30/hr, effective
NEW BUSINESS
Personnel Committee Report Cont.
MOTION Moved by Frank Covelli, 2nd by Joseph Elcavage to adopt a resolution authorizing an increase in hourly wage for Rick Revelant for having successful 36 month performance evaluation. Mr. Revelant’s hourly wage shall increase from $20.58/hr to $21.30/hr, effective January 19, 2007. On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley, Moshman and Murray voted yes.
MOTION
CARRIED
Victor Calabrese – Mr. White stated that he would like to point out that everyone has a copy of Mr. Calabrese’s NJDEP C-4 Collection System Operators License. Mr. White stated that this is a significant accomplishment and that he is to be congratulated. Mr. White stated that he has been congratulated in writing from the Authority but he would like it put on public record what Mr. Calabrese has accomplished. Mr. White stated that with this accomplishment, Mr. Calabrese is entitled to a $.50/hr increase in his salary, as per the Personnel Policy Manual.
CLOSED SESSION
Mr. White stated that his next item need to be discussed in closed session. Mr. Miller asked if the Commissioners intended to discuss the RFQs that were reported on earlier. He stated if so, then you should go into closed session for contract negotiations – to discuss procedure for addressing the submittals and for personnel item.
Commissioner Elcavage stated before we make a motion he had a few questions. The first question was with regards to the RFQs . Commissioner Elcavage stated if we are going to discuss the RFQs shouldn’t anyone that has submitted one be excused from the discussion.
Mr. Miller stated that the discussion is to be about procedure only, but yes those submitting one should be excused. Commissioner Elcavage then asked if there is to be no action taken on items discussed; shouldn’t everyone be apprised of that, in case they wished to leave.
Mr. White stated that there will be action taken, with regard to the personnel item, but not with anything else. Therefore, anyone wishing to do so can leave; as nothing of substance will be taking place upon returning to open session.
MOTION Moved by Joseph Elcavage, 2nd by Patrick Murray to adopt a resolution authorize going into Closed Session to discuss procedures with regard to the handling of the Request For Qualifications for the positions of WVRSA Professionals and for a personnel matter and that the only action to be taken upon returning to Open
Session will be with regards to the personnel matter.
On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley, Moshman and Murray voted yes.
Closed session commenced at
MOTION Moved by Joseph Elcavage, 2nd by Andrew Bolduc to adopt a resolution authorizing returning to Open Session.
On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley, Moshman and
MOTION CARRIED
Personnel
Committee Report
Timothy Johnson – Mr. White stated that it was agreed that Mr. Johnson’s probationary period be extended an additional 90 days and that any further infraction or violation of the Personnel Policy Manual will result in his immediate dismissal. Commissioner Elcavage stated that should Mr. White be required to dismiss Mr. Johnson, he is authorized to immediately seek a replacement.
NEW BUSINESS Cont.
MOTION Moved by Frank Covelli, 2nd by Joseph Elcavage to adopt a resolution authorizing that Mr. White to notify Mr. Johnson that his probationary period is extended an additional 90 days and that any further infraction will result in his immediate dismissal. Mr. White is further authorized, should it be necessary to terminate Mr. Johnson, to seek an immediate replacement. On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley, Moshman and Murray voted yes.
MOTION CARRIED
The Chairman asked for a resolution authorizing the late
acceptance of one of the Request For Qualifications,
under the circumstances the sender was not aware that UPS was only required to
deliver an Overnight Delivery before
MOTION Moved by Joseph Elcavage, 2nd by Robert Moshman to adopt a resolution authorizing the late acceptance of a Request For Qualifications that arrived
after the noticed opening time, due to the circumstances that the sender could not have known that UPS was only required to deliver an Overnight Delivery
by noon. On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley, Moshman and
MOTION
CARRIED
ADJOURN
MOTION Moved by Frank Covelli, 2nd by Patrick Murray to adopt a resolution to adjourn this meeting.
On Roll Call Commissioner Bolduc, Covelli, Elcavage, Hadley, Moshman and
The meeting was
concluded at
Minutes respectively submitted by,
Margaret Maas, Recording Secretary