REGIONAL SEWERAGE AUTHORITY
REGULAR MEETING
OCTOBER 25, 2006
MINUTES
The WANAQUE VALLEY REGIONAL SEWERAGE AUTHORITY conducted a
Regular Meeting, which commenced at
SALUTE TO THE FLAG
The meeting was called to order by Vice-Chairman Covelli with a Salute to the Flag.
ANNOUNCEMENT
Vice-Chairman Covelli read the following announcement:
This is the
Regular Meeting of the Wanaque Valley Regional Sewerage Authority. In accordance with the Open Public Meetings
Law, notices of the meeting were furnished to the respective Municipal Clerks
of Ringwood, Wanaque and West Milford together with a request that an
additional copy of the Notice be placed in each
ROLL CALL
Commissioners Present: Andrew Bolduc, Frank Covelli, Joseph Elcavage and Robert Moshman
Commissioners Absent: Robert Hadley and Patrick Murray
Also Present: Richard Miller, Esq., Williams, Caliri, Miller & Otley
Charles Ferraioli, Jr., Ferraioli, Wielkotz, Cerullo & Cuva
Lee T. Purcell, Jr., P.E., Lee T. Purcell Associates
Gregory White, Facilities Manager
Margaret Maas, Recording Secretary
CORRESPONDENCE
Correspondence
List for
The Vice-Chairman asked if there were comments or questions on any of the Correspondence.
Commissioner Elcavage stated that with regard to the correspondence from Mr. Miller’s office confirming that the State of NJ has passed legislation amending the criminal trespass statute, P.L. 2005 c. 100 (N.J.S.A. 2C: 18-3) by noting that Trespassing or Unlicensed Entry of structures, to make it a 4th degree crime (punishable by imprisonment for a term of up to 18 months, a fine of up to $10,000.00, or both) to unlawfully enter or remain in a “public sewage facility” structure.
Commissioner Elcavage stated that he would like to suggest that a copy of that statute be kept available, so that if there is any future incidents, where someone does come in, they can be politely handed a copy of the statute as an explanation that they are not supposed to be on these grounds.
The Vice Chairman asked if there were any other questions or comments on the Correspondences.
Mr. White reported that there are several letters from residents of Wanaque Reserve, outlining various concerns. Mr. White stated that all correspondences received from the residents have been copied to all the Commissioners.
The Vice Chairman stated that there is correspondence from
the NJUUA-JIF, regarding the Public Officials Training Seminars, stating that
as in the past there will be a credit received for each official that attends
and that he believed that it also included Mr. White. The Vice Chairman stated that there is a list
of the places where the courses that are being held locally as well as at the
League of Municipalities in
The Vice Chairman stated with regard to the Wanaque Reserve letters – they will be discussed further during the meeting by Mr. White and Mr. Purcell.
CORRESPONDENCE
The Vice Chairman stated that if there were no further questions that the Correspondences would be placed on file.
MINUTES
Regular
Meeting –
The Chairman asked if anyone had any questions or comments
on the Regular Meeting Minutes of
MOTION Moved by Joseph Elcavage, 2nd by Robert Moshman to adopt a resolution accepting the Regular Meeting Minutes of September 27, 2006 as presented.
On Roll Call Commissioners Bolduc, Covelli, Elcavage, and Moshman voted yes. Commissioners Hadley and Murray were absent.
MOTION
CARRIED
REPORTS
Facilities Manager
Mr. White stated that he had a few updates for the Commissioners.
Noise and Odor Control Report.
Mr. White stated that on a monthly basis he will be providing an Odor and Noise Control Report at Comm. Covelli’s recommendation. Mr. Covelli stated that he also feels that it is a good idea to put a report together updating everyone, as to our efforts over the previous month to address concerns of the Wanaque Reserve residents.
Noise
1) Mr. White stated that there is a new large sign placed near the exit of our facility reminding the haulers that it is a “Quiet Area” – a residential area and No Jake Breaks permitted.
Mr. White stated that the sign has been in place for about a month and that he would like to thank Mr. Holt, who is sitting in the audience, for his assistance and for actually obtaining the sign as well.
2) Mr. White
reported that we have received several complaints regarding trucks coming in
during the early AM hours. Those trucks belong
to our sludge hauler, whose contract is ending on
3) Mr. White stated the last item he has under Noise is that we have constructed plywood enclosures to help decrease the noise coming out of the Odor Control Units. Mr. White stated that they have been found to be very effective at reducing noise, however, we now have concerns about the restriction of air coming out of the units, but we will continue to work towards a resolution.
Odor Control
1) Mr.
White reported that he has spoken with a representative from Two Bridges Sewerage
Authority and with two representatives from Nassau County Facility on
Mr. White then reported that he called Coyne Chemical, which is a long term chemical supplier to us and they sent a representative here, who proceeded to survey the plant. Mr. White stated that they are scheduled to be back here next week to set up a trial chemical feed system – to determine the individual chemicals and the feed rate.
2) Mr. White reported that Commissioner Covelli and Mr. Rich Erickson of PMK the environmental consultant to the JIF were on site – we conducted visual inspections, we did smoke test inspection and then using our noses did sniff testing all around the receiving area, the sludge building and we identified several areas around those buildings where odors seemed to be escaping or the odors were bypassing the odor control units.
REPORTS
Facilities
Manager
Noise and Odor Control Report. Cont.
3) Mr. White reported that the next day he and other personnel did smoke testing on the intake of the grit chamber, odor control chamber and septage receiving area. Mr. White reported that at the grit chamber unit there was very little if any air going into the intake.
Mr. White reported that at the Septage Receiving Area there was a noticeable intake of air into the unit. Mr. White stated that immediately following that he stated his concerns to Mr. Purcell’s office and to the contractor, verbally and in writing.
4) Mr. White reported that he made a very important discovery – the carbon media in the grit chamber unit was found to be defective; the media that was supplied was a defective lot from the manufacturer, when it was put into the unit - it goes in as a palletized form and what was found to have happened was the pellets are breaking down into a loose granular consistency. Mr. White stated that when the media breaks down it prevents the passage of air through the media. Mr. White stated that there has also been failure noted in the media in the other two units as well. Mr. White reported that Purafil was contacted, testing of the media was performed and replacement carbon media will be put in the Grit receiving area odor control units tomorrow at no cost to this Authority. Mr. White stated that replacement carbon will be put into the other two units as well. Mr. White stated that there is a second type of media we have in those units is a mixed media product. Mr. White stated that that media was found to be sound. Mr. White stated that when the media is replaced we can again test the air flow through those units to determine if the air flow meets or exceeds the design criteria. Mr. White stated that will be determined in the very near future. Mr. White stated that we also sampled the mixed media in bay #3; we sent it out to the manufacturer to determine the life expectancy.
Mr. White stated that quite a lot with regard to odor and noise has taken place over the past month and the failure of the carbon media, while it was not good news, we may have found the reason why some odors were escaping and hopefully that will be remediated.
The Vice Chairman commended Mr. White on his report and he welcomes it as a regular report each month. Mr. White stated that it would be attached to the minutes.
Wastewater Management Plan Update
Mr. White
reported that following last months meeting he has continued to try to reach
our contact person in
Inflow
and Infiltration (I&I)
Mr. White stated that the only remaining work to be done is the five excavation repairs by a local contractor. He stated that all remaining repairs, point repairs, grout repairs etc. have been done.
Commissioner Bolduc asked Mr. White how much money was left in that project. Mr. White stated approximately $15,000.00.
Mr. White reported that Pulte has now found a contractor that says they can reline that pipe. Mr. White stated that he has not heard of this contractor/vendor. Mr. White stated that there are discussions going on between Pulte and that contractor. Mr. White stated that there will be a pre-construction meeting set up for the near future. Mr. White stated that he has expressed his concern that the work be performed before the onset of the winter weather.
Access Road
Mr. White
stated that our roadway was paved and they did an excellent job. Mr. White reported that a lot of the ponding
and other concerns are gone. Mr. White
stated that the portion of the old
REPORTS
Facilities
Manager
Dedication of Access Road
Mr. White stated that there was a letter sent to Tom Carroll, Wanaque Borough Administrator directed by our resolution asking whether Wanaque Borough was interested in taking the two roadways. Mr. White stated that we have not received a response.
Capacity Assurance Program (CAP)
Mr. White
reported that he has submitted our quarterly CAP report for the period ending
Long Term Care Insurance (LTC)
Mr. White
reported that we have been notified that the State of
Vice-Chairman Covelli concurred with Mr. White’s presentation and added that he has been involved with this program and that he also feels that it is a very good program. He added that LTC coverage has been around for awhile – but it is not inexpensive and can be considered costly. He stated that the State has met with Prudential Insurance to come up with a LTC policy at a manageable cost. If the Authority chooses to participate – Prudential Insurance will come here to the Authority and explain the program completely to the employees and offer them the opportunity to prepare for their future needs at a cost that is less than if they were to do so privately.
Vice-Chairman Covelli stated that he has one concern that in the wording of the resolution provided by the State it does not emphasize that this participation in this program will be on a personal level and that the Authority is in no way responsible to provide such coverage indefinitely, in the event that the State at some point in time, chooses to discontinue their program. Vice-Chairman Covelli asked Mr. Miller to work on creating a better worded form of resolution for the Authority to sign off on. Discussion followed. At the conclusion of the discussions the following motion was moved.
MOTION Moved by Andrew Bolduc, 2nd by Robert Moshman to adopt a resolution
indicating our desire to participate in the State sponsored Long Term Care program, and authorizing Mr. Miller to prepare a new form of resolution to be sent to the State indicating such; but also creating the proper wording to protect the Authority in the future.
On Roll Call Commissioners Bolduc, Covelli, Elcavage and Moshman voted yes.
Commissioners Hadley and Murray were absent.
MOTION CARRIED
Sludge Hauling Bid
Mr. White
stated that our current Sludge Hauling Contract is scheduled to expire on
REPORTS
Facilities Manager
Plant Security Cost Update
Mr. White reported that he had two items to report. The first being that we have received two prices for the installation of an automated gate at the entranceway, using an E-Z pass system or keypad system. Mr. White stated that we are looking at numbers in the neighborhood of $30,000.00 to put the system in. Mr. White stated that he did not get an estimate from the state contract vendor yet. Mr. White stated that he had two proposals from local contractors. Mr. Carroll wants us to get an estimate from the state contract vendor as well.
Mr. White reported that, at Commissioner Bolduc’s request, he did an inventory on all the doors, door frames and locks around the facility. Mr. White reported that there is a letter in everyone’s folder with a cost magnitude for replacing rusted and corroded door frames, for replacing door knobs, locks etc. Mr. White stated that the cost is approximately $17,000.00. There was discussion on the different types of doors that might be used to replace the corroded and rusted ones that have been in place since the facility was constructed in 1987. Vice-Chairman Covelli stated that he would like Mr. White to look into the cost of the different types of doors available, for reference information. There was discussion on the use of pass keys as opposed to electronic entry. Mr. White reported that he planned on looking into Homeland Security to see if there was any grant monies available.
Roof Repair
on
Mr. White reported that we have another roof section that needs replacement. The roof section on top of our grit and lime building is leaking severely. The problem is that the water is running down the inside of the block wall and is surfacing on the inside of our motor control center in our grit building, which is an electrical sub-station control center. The water is getting into the electronic cabinets and enclosures and it is just a matter of time before we have problems.
Mr. White reported that he solicited two quotes for the replacement of that roof section. One of the quotes is for $18,000.00 and the other is for $12,000.00. The lowest quote of $12,000.00 is from Cannella Roofing, which is the contractor that did the roof on the administration building. Mr. White stated that he highly recommends that that new section be replaced and that he is sure that Mr. Purcell will also be discussing this. Mr. White stated that we are jeopardizing the integrity of our electrical sub-station, by having moisture collecting in that area.
Mr. Ferraioli stated that we are under the bid threshold amount with those dollar amounts plus this could be considered an emergency repair.
Mr. Purcell stated that the repair that is required is in the section of roof that goes back to the original plant, around the lime silo. He stated that it was not remediated or discussed in the repair of the roof that we already did. Mr. Purcell stated that the water is migrating down into the area where the contractor is trying to install the RTU units and is going to be doing that within the next two months. Mr. Purcell reported that Cannella’s work was very satisfactory. Mr. Purcell stated that he said he could get in and do this work with the next three weeks, but he must be authorized to do it. If the roof is not done it will slow down Stone Hill as they will not be able to complete the electrical work in that area until it is fixed. Mr. White added that the Authority has attempted to repair that area but only had limited success.
Mr. White reported that both contractors stated that the roof repair would have a 10-year warranty on the roof. There was discussion on what the actual repair would entail. Mr. White informed the Commissioners that the price to repair the roof did not include the removal of the HVAC unit, but they both stated that if we were to prepare the site by disassembling the unit – that they would use their crane to lift it off at no charge and place it on the ground.
The Vice-Chairman stated that we have two decisions to make at this time. The first being do we agree on fixing the roof under an emergency basis and if the answer is yes are we going to pick one of the two contractors that have given us a proposal.
Commissioner Bolduc stated that he was satisfied with what has been presented and he then made the following motion.
Mr. White was asked to approach Cannella to get the same 20 year warranty as the other roofs completed by that contractor.
REPORTS
Facilities Manager
Roof Repair on
MOTION Moved by Andrew Bolduc, 2nd by Robert Moshman to adopt a resolution authorizing the replacement of the roof on the Grit/Lime Building and that
we award the contract to Cannella Roofing, Inc. of
On Roll Call Commissioners Bolduc, Covelli, Elcavage and Moshman voted yes.
Commissioners Hadley and Murray were absent.
MOTION
CARRIED
Bronze Tablet – Construction Project
Mr. White reported that he secured a price from a local vendor and we were able to get the 24” by 36” tablet – it will not be a bronze tablet but a high bronze tablet which is a bronze look alike it will be only $150.00 additional instead of $1,000.00 additional that the contractor would have charged, for that size. Mr. White stated that everyone will have their names embossed on the tablet nice and large; it just may look slightly different than the ones already in the vestibule. Mr. White stated that we are in the process of getting that fabricated and we will take the $1,500.00 credit from the contractor.
Plant Operation
Mr. White stated that plant operation is going extremely well. He stated that our flows are approximately one million gallons per day. He stated that the contractor is coming to the end with a lot of work and all is going smoothly. The data highway system is up and running and will provide a tremendous benefit to us. Mr. White stated that we will be able to closely monitor what is going on in all the areas of the facility and at the Haskell pump station. Mr. White stated that his report was completed.
Accounting
Fiscal Year ’07 Budget
Mr. Ferraioli stated that the good news is that we have received approval from the State to adopt our Fiscal Year ’07 Budget. Mr. Ferraioli stated that there are no capital funds in it, such as the roof repair that was just appropriated and the new gate that was discussed.
Mr. Ferraioli stated that his recommendation is that we have the Public Hearing on the
FY’ 07 Budget tonight at the announced time and then we adopt the Budget. He then stated that once we get the final costs on necessities we will then sit down and figure out how we will finance those projects. Mr. Ferraioli stated that we can disburse it through Materials and Repairs for now.
The Vice-Chairman stated that as the Public Hearing has been
noticed for
Engineering
Mr. Purcell stated that he had both an Agenda and an Engineering Report. He asked Mr. White to distribute the Engineering Report to the Commissioners.
Engineering
Report on the Upgrade – Contract 1-25 dated
Mr. Purcell reported that the project is 90% complete at this point. He stated that he expects the contractor off site by the end of November and he will have to come back to do follow up pieces of work.
1. Septage Receiving Facility
No Work this month. The facility is complete, pending final inspection.
2. Influent Pumping Station
Started installation of the new seal water system.
The work in this building is complete except for the new seal water system, some final painting and miscellaneous work.
3. Grit Chamber and Grit Chemical/Building
Work in the new grit chamber is complete except for painting and manufacturer’s start-up of the new equipment.
REPORTS
Engineering
Engineering
Report on the Upgrade – Contract 1-25 dated
3. Once the new grit chamber is on line, the existing chamber will be taken off line to complete the required renovations.
4. Aeration Basins Nos. 1-3
Changed motors on Aerators 1-4.
Manufacturer’s start-up of the new control panels is scheduled later this week.
5. Final Clarifiers
There was no work this month.
6.
The motor on the drive unit for Microstrainer #4 has not been repaired or replaced. The unit remains off line.
Replacement of the roofing system is complete.
7. Treatment Module
Work on the new platforms and stairs has been completed for all tanks.
The motors on the aerators were replaced; manufacturer’s start-up is scheduled later this week.
8.
The new face plate for the MIP was installed and the paperless recorder and touch screen were installed.
The fiber optic lines from the RTU #4 (
9. Haskell Pumping
The antenna was installed.
10. Site Work
The concrete curbing was constructed.
Construction of concrete sidewalks is in progress.
Topsoil and seeding of all disturbed areas that no longer require construction activity has been completed.
11. Shop Drawing Review and Processing
Seal water Systems – Influent Pump
Station and
Mr. Purcell stated that things are pretty well winding down.
Mr. Purcell asked Mr. White to distribute his Agenda with attachments at this time. Mr. Purcell then proceeded to go over the Agenda with the Commissioners.
I. Engineering Report
Mr. Purcell stated that the first item is the Construction Report which we have just completed.
Mr. Purcell stated that Mr. White has already reported on this topic.
III. LTPA Proposal – WMP
Mr. Purcell stated that Mr. White has indicated that it has been difficult talking with the State. Now the Commissioner has to review the letter before it is issued. He has to be able to respond to it being only a Wanaque WMP.
IV.
Septage Holding Tank System 50,000 Gallon Capacity
Mr. Purcell stated that he is awaiting direction from the Authority to proceed with the final design for bidding this project.
Mr. Purcell stated that he feels that it is important for the Authority to do this work based upon public bidding ASAP to take the shock load off the treatment process, which is adversely affected by the shock loads coming in from the septage trucks. If we move the operation to back end of the plant it will also be helpful.
There was discussion on the introduction of chemicals to the inflow as stated earlier and whether these two proposals were counterproductive or complimentary. Mr. Purcell stated that it will have a positive effect on our odor control activities. Mr. White added that having the ability to feed it into the plant at a controlled rate over a 24 hr period rather than as the load is offloaded would be beneficial. Mr. Ferraioli asked; what effect would the Holding Tank have on the cost of the chemicals needed as additives - would there be less of a need for them by having the Holding Tank.
REPORTS
Engineering
Agenda Item IV Cont.
Mr. White explained that the chemicals to be used as additives are designed to reduce or oxidize the odors in the waste load that is being put into the receiving area but have no other benefit to the process. Mr. Purcell explained that what is happening is that Hydrogen Sulfide is being released and the chemicals that are being contemplated will tend to nullify/neutralize that odor.
Mr. Purcell reported that the work has been completed and they did a very good job. Mr. White concurred with Mr. Purcell on a job well done.
Mr. Purcell stated that in relation to the Access Road and the proposed gate for that area – he feels that the gate when placed should be placed further back on the Access Road in order to facilitate the incoming trucks to maneuver a right hand turn that is now not possible. Mr. Purcell stated that it may also prevent the stacking of trucks coming in and having to wait until another is finished dumping.
VI. Annual Engineer’s Certificate
Mr. Purcell stated that earlier this evening he delivered to Mrs. Maas his Engineering Certificate for the Authority for Fiscal Year ’07. Mr. Purcell stated that this is required as part of the Bond Resolution and must be forwarded to the Trustee at Bank of New York and placed on file.
VII. NJ Clean
Water Council Public Hearing Held on
Mr. Purcell reported that there was a public hearing held by the NJ Clean Water Council on NJDEP regulations regarding improving water quality management planning and wastewater management planning. Mr. Purcell stated that he attended this meeting and there were a number of people there that had ideas on what should be done and everything was going to increase the requirements of the Wastewater Management Planning and to give punitive damages to anyone that doesn’t have an approved plan. Mr. Purcell reported that he commented at the meeting – not for the WVRSA, as he was not authorized to do that – but for other Authorities they represent, during the comment period. Mr. Purcell stated that they urged NJDEP to review the federal regulations and to remember what Wastewater Management Planning was supposed to be and if they do that then they should be able to streamline their requirements rather than layering them on top. Mr. Purcell stated some of the types of regulations they have are Storm Water Management Planning Regulations in the Wastewater Management Planning, they have Water Supply Responsibility, which does not belong in Wastewater Management Planning. Wastewater Management Planning should say here is the plant, here is the land mass, this is the area that can develop and this is how we are going to proceed in the next twenty years to satisfy the wastewater requirements for these areas with this plan.
Mr. Purcell reported that they suggested that they consider that and we also said that the Department should be pro-active rather than reactive to wastewater management planning.
Mr. Purcell stated that the last thing
they put in the record was that there is a big issue of phosphorus in the State
of
Mr. Purcell stated we have prepared two letters for the Vice-Chairman’s signature to be copied onto WVRSA letter head and forwarded to the appropriate people, if the Authority feels that this is something they would like to do. Discussion followed. During the discussions it was noted that there should be some wording changes made
to help clarify the feelings of the Authority. At the conclusion of the discussions the following motion was moved.
REPORTS
Engineering
VII. NJ Clean
Water Council Public Hearing – Held on
MOTION Moved
by Joseph Elcavage, 2nd by Andrew Bolduc to adopt a resolution authorizing
sending a letter to representatives at NJDEP, expressing our thoughts on ways to correct the phosphorus loading situation
in the surface waters of
On Roll Call Commissioners Bolduc, Covelli, Elcavage, and Moshman voted yes.
Commissioners Hadley and Murray were absent.
MOTION CARRIED
VIII. NJDEP
informational Meeting – Held on
Mr. Purcell reported that on September
11, 2006 he attended an informal meeting of the Passaic River Basin TMDL
Implementation process. Mr. Purcell
stated that this meeting also related to the imposition
of more stringent phosphorus limitation in the
in requesting the Governor and the State Legislature create laws and restrictions on
the sale of phosphorus laden fertilizers and detergents in our state.
Mr. Purcell reported that he also asked them to take into consideration the fact that a mores stringent phosphorus limitation on our plant’s discharge will place an enormous financial burden on our Authority.
Mr. Purcell stated that to that end he has another letter for the Vice-Chairman’s signature this evening addressing these issues. Discussion followed and at the conclusion of the discussions the following motion was moved.
MOTION Moved by Andrew Bolduc, 2nd by Robert Moshman to adopt a resolution authorizing the sending a letter to the NJDEP requesting their assistance in
encouraging the State to create legislation restricting the
sale of phosphorus laden fertilizers and detergents in the State of
The Vice-Chairman stated that all those in favor signify so by saying AYE. All Commissioners responded AYE. He then asked for NO’s and Abstentions. When there were none he declared the Motion as carried.
MOTION
CARRIED
IX. LTPA Recommendation for an Expert to Assist the Authority in Responding to Recent Residential Complaints.
Mr. Purcell stated that at the last meeting the Authority asked if we knew of an expert that might avail themselves to the Authority regarding the odor complaints they were receiving. Mr. Purcell stated that he had placed in each folder the resume of Dr. Richard T. Dewling, P.E.. Mr. Purcell stated that he is eminently qualified Sanitary Engineer, who has worked his whole life in the field of Sanitary Engineering. Mr. Purcell stated that he would be his recommendation to the Authority as an expert who would be able to advise you as to the matter of your Odor Control problems. Discussion followed. Mr. Purcell stated that he believes that he would be glad to come and meet with the Authority and give you his views on what might or might not be important for the Authority to do.
X. NJDEP
Notice Dated
Mr. Purcell stated that recently
NJDEP came out with a letter of revocation of certain designated sewer service
areas in the Highlands Preservation area.
Mr. Purcell stated that Wanaque,
REPORTS
Engineering Cont.
Odor
Control System
Mr. Purcell stated that there have been many conversations back and forth with Mr. White and himself regarding the failure of the carbon media in the Odor Control System. Mr. Purcell stated that he has issued a letter to Mr. White and we have been in contact with Purafil in this regard. Mr. Purcell stated that Purafil will immediately replace and ship out new media for the Grit Chamber building. Stone Hill sent the media from the other two units to Purafil for testing.
Purafil will evaluate that media and will let us know their position on that media in those other two units.
Mr. White stated that he will notify Stone Hill that we want all the carbon media replaced in all the units. He stated that all units must be proven to be working properly before we can accept the unit.
Mr. Purcell stated that before Stone Hill is finished, before we certify the completion of the project, they will come in and they will test all of the units. They will perform the air tests, the media tests – they will test it for absorption of hydrogen-sulfide and provide an exit report on the project.
Mr. Purcell stated that his report was completed.
Commissioner Bolduc asked Mr. Purcell if he knew what Dr. Dewling will charge to come and speak with us. Mr. Purcell stated that he will probably not charge for coming to talk, but there would certainly be a cost connected to any contract.
Vice-Chairman Covelli asked Mr. White and Mr. Purcell if they thought it might be wise
to contact Dr. Dewling at this point in time, with the activities still going on, with our addressing some things that we feel may help with the problem of Odor Control, with the project not yet completed, and having had the environmental engineer here from NJUA-JIF who also gave some suggestions. Do you think it is prudent to bring him here at this point or should we wait a month or so before we ask him to come here?
Mr. Purcell stated that he was not thinking in terms of “right now”, but more in line with getting the resource to the Authority, for when they are ready for seek outside help. Mr. Purcell stated that he believes that it would be prudent to wait until things are more settled and we can see if any of the things we are working on at this time will accomplish anything. Mr. White agreed with Mr. Purcell.
Legal
Bond Closing
Mr. Miller reported that the Bond Closing went as scheduled, very smoothly. He stated that he worked Mr. Ferraioli and with Bond Counsel and the Authority got the money.
Ringwood Litigation
Mr. Miller reported that the Ringwood Litigation is proceeding. Mr. Miller stated that they have hired Special Counsel to defend them in this litigation. He stated that they filed an answer denying that we did anything for them that they should pay for. Unfortunately the answer was in an improper form so they have to file an amended answer to that. Mr. Miller stated that there is now a motion pending that is for depositions and sooner or later we will see if they are going to pay the $13,000.00 or not.
Mr. Miller stated hopefully the tenor of DEP letter, in response to whether or not we must include them might help move this thing to a conclusion. Mr. Miller stated that one of the things that has come up, and Chairman Hadley confirmed this, is the former Business Administrator of the Borough of Ringwood, Walter Davidson, who was the Business Administrator at the time we were going through this Wastewater Management Planning – who was involved in conferences with DEP and so forth – is prepared to say that at the meeting with DEP, they (Ringwood) said they will prepare the Plan and submit it to the Regional to be included with their plan; that was what their engineer said. Mr. Davidson then said it would be far less expensive for Ringwood to let the Regional do it for us and include it as part of their plan. Mr. Davidson said it would be far less expensive so let’s cede it to them and let them do it. Mr. Miller stated that Mr. Davidson is prepared to testify that that was his decision and recommendation and that is what happened and that is how it came about for the Regional to do their plan. Mr. Miller stated that one of our witnesses is the former Ringwood Business Manager and we would like to take his deposition.
REPORTS
Legal
Road Dedication
Mr. Miller stated that his firm worked with Mr. White on the road dedication and is awaiting a response from the Borough of Wanaque, as to whether they will accept the dedication of the road to the Borough.
The Vice-Chairman stated that if it was the Board’s pleasure to take things a little out of order and perhaps allow public comments and then take a small recess. It was brought to his attention that he might like to move on to approval of Vouchers first, which will not take long. The Vice-Chairman agreed and asked for the Voucher report.
Vouchers
RE: Vouchers M-9982 thru M-10013 - FY ‘06
M-10014 thru M-10042- FY ‘07
RESOLUTION – Read by Title
"RESOLUTION REQUISITIONING FROM THE REVENUE FUND TO THE REVOLVING FUND BY THE WANAQUE VALLEY REGIONAL SEWERAGE AUTHORITY ("AUTHORITY") PURSUANT TO SECTION 506 OF THE BOND RESOLUTION ENTITLED "RESOLUTION PROVIDING FOR THE ISSUANCE OF BONDS OF THE WANAQUE VALLEY REGIONAL SEWERAGE AUTHORITY AND FOR THE RIGHTS OF THE HOLDERS THEREOF, AND AUTHORIZING $12,500,000.00 PRINCIPAL AMOUNT THEREOF ("RESOLUTION") ADOPTED BY THE AUTHORITY ON AUGUST 26, 1987, AS AMENDED OR SUPPLEMENTED THEREAFTER"
MOTION Moved by Joseph Elcavage, 2nd by Andrew Bolduc to adopt a resolution to approve payment of Vouchers M-9982 thru M-10013 for FY '06 and M-10014 thru M-10042 for FY ‘07, all payments to be subject to availability of funds.
Commissioner Bolduc stated that he had a question for Mr. White on one of the Vouchers. He stated that with regard to our copy machine are you continuing review our copier allowance. Mr. White responded that he anticipated being asked that question and that he had gotten the answer from the office staff today. Mr. White stated that the reason we went over this month is that we made multiple copies of the Sludge Hauling Bid Document which are about 75 pages each, we made multiple copies of our Personnel Policy Manual for distribution to our employees and that document is approximately 50 pages. There was further discussion. The conclusion of the discussion was the Vice-Chairman asked Mr. White to look into a more attractive contract where we will not always be exceeding the limit.
On Roll Call Commissioners Bolduc, Covelli, Elcavage and Moshman voted yes. Commissioners Hadley and Murray were absent.
MOTION CARRIED
NEW BUSINESS
Wanaque
Borough Meeting –
Mr. White
reported that next Monday night at
Covelli and Bolduc will be there also.
Vice-Chairman
Covelli stated that he was informed that there will no more than three
Commissioners from this Authority permitted as four would constitute a
quorum. Mrs. Maas stated that that is
correct. Mrs. Maas stated that the same
holds true for the WBSA but their number is three to constitute a quorum. Commissioner Moshman was asked to represent
NEW BUSINESS Cont.
The Vice-Chairman stated that Personnel Committee Report is also listed under New Business. He stated that he feels that report should be held in Closed Session as it relates to salaries.
PUBLIC PORTION
The Vice-Chairman opened the floor to anyone from the public that wished to address the Board and invited them to approach the microphone and identify themselves.
Bill
Holt –
Mr. Holt stated that he feels that it is a good show of faith, on the Authority’s part, to try to deal with the noise and that he personally appreciates it.
Mr. Holt stated that he was quite amazed at the report that Mr. White gave here tonight, on the actions that are taking place. He stated that it was excellent and that it should go a long way with other residents that have concerns; to see that you are actively addressing these issues.
Mr. Holt
asked if our access road was named yet.
He was told yes that it was
Commissioner Bolduc responded that he believed that the consensus here was that we are already in the process of implementing some of the changes suggested. Commissioner Bolduc stated that we believe that it is better if we go through that process, see how that goes and if there is still a problem bring him in and show him what we have already done and then ask his opinion.
Vice-Chairman reiterated what Commissioner Bolduc had to say and added that we have a lot to do immediately and that when that is completed, if needed, we will bring in professionals.
The Vice-Chairman stated that he would entertain a motion to close the Public Portion of the meeting.
MOTION Moved by Joseph Elcavage, 2nd by Andrew Bolduc to adopt a resolution authorizing closing the Public Portion of this meeting.
On Roll Call Commissioners Bolduc, Covelli, Elcavage and Moshman voted yes.
Commissioners Hadley and Murray were absent.
MOTION CARRIED
The Vice-Chairman stated that he would entertain a motion for a 5-minute recess.
MOTION Moved by Joseph Elcavage, 2nd by Andrew Bolduc to adopt a resolution to
take a 5-minute recess.
On Roll Call Commissioners Bolduc, Covelli, Elcavage and Moshman voted yes.
Commissioners Hadley and Murray were absent.
MOTION CARRIED
Recess began at 8:00 PM was concluded at
The Vice-Chairman stated that the record should reflect that
everyone that was present prior to the recess is now present. He stated that it is
PUBLIC HEARING – WVRSA FY ’07 BUDGET
Mr. Ferraioli stated that this is the Public Hearing on the WVRSA FY ’07 Budget. Mr. Ferraioli stated that the Budget this year has an increase of $147,702 over last year, which is an increase of 4.5%. Mr. Ferraioli stated that the majority of that increase, $30,000.00 is for the Odor Control Media replacement. Mr. Ferraioli stated that there also is the $71,000.00 for the interest on our Bonds that we issued last month.
PUBLIC HEARING – WVRSA FY ’07 BUDGET
Mr. Ferraioli stated that the good news is that our Service Agreement is only increasing by approximately $15,000.00. Mr. Ferraioli stated that he would now open the floor to any questions.
Vice-Chairman Covelli asked how the pension increase affected us this year. Mr. Ferraioli responded that he believed it went up from $10,000 last year to $18,000 this year. Discussion followed on the subject of Pension funding.
The
Vice-Chairman stated that in recapping the budget as he understands it – the largest
maintenance item increase is the cost of the Odor Control Media for the Odor
Control Units we now have, followed by the Debt Service followed by our Pension
contribution, mandated by the State of
Mr. Ferraioli added that our only Capital Reserve is for the future Cleaning of the Oxidation Ditches. Mr. Ferraioli stated that on the Revenue side he anticipates a Revenue of $800,000.00, which he believes we will take in from the haulers.
Mr. Ferraioli stated that the total amount of the budget is $3,477,140.00.
Commissioner Elcavage commented that almost 25% of our budget is satisfied by the sludge haulers.
Vice-Chairman Covelli asked if there were any further questions or comments from the Commissioners and if not then he would open the Public Portion of the Budget Hearing.’
When there were no questions from the Public the following motion was moved.
MOTION Moved by Joseph Elcavage, 2nd by Andrew Bolduc to adopt a resolution authorizing the closing of the Public Portion of the Public Hearing on the WVRSA Fiscal Year ’07 Budget.
On Roll Call Commissioners Bolduc, Covelli, Elcavage and Moshman voted yes.
Commissioners Hadley and Murray were absent.
MOTION
CARRIED
The Vice-Chairman stated that he would entertain a motion to accept the Budget for the 2007 Fiscal Year.
MOTION Moved by Joseph Elcavage, 2nd by Robert Moshman to adopt a resolution accepting the Budget for Fiscal Year 2007 for the Wanaque Valley Regional
Sewerage Authority as presented by Charles Ferraioli, Ferraioli, Weilkotz, Cerullo and Cuva, the WVRSA Auditor.
On Roll Call Commissioners Bolduc, Covelli, Elcavage and Moshman voted yes.
Commissioners Hadley and Murray were absent.
MOTION
CARRIED
OLD BUSINESS
The Vice-Chairman asked if there was any Old Business to be discussed. When he received no answer he moved on to New Business.
NEW BUSINESS
The Vice-Chairman asked if there was any additional New Business to be discussed. When there was no answer he stated that at this time he would dismiss our professionals and ask for a motion to go into Closed Session to discuss Personnel matters.
CLOSED SESSION
MOTION Moved by Andrew Bolduc, 2nd by Joseph Elcavage to adopt a resolution authorizing going into Closed Session to discuss personnel issues and that there
will be no action taken as a result of these discussions this evening.
On Roll Call Commissioners Bolduc, Covelli, Elcavage and Moshman voted yes.
Commissioners Hadley and Murray were absent.
MOTION
CARRIED
Closed Session commenced at
MOTION Moved by Andrew Bolduc, 2nd by Joseph Elcavage to adopt a resolution to
authorize returning to Open Session.
On Roll Call Commissioners Bolduc, Covelli, Elcavage and Moshman voted yes.
Commissioners Hadley and Murray were absent.
MOTION CARRIED
ADJOURN
MOTION Moved by Andrew Bolduc, 2nd by Joseph Elcavage to adopt a resolution to adjourn this meeting.
On Roll Call Commissioners Bolduc, Covelli, Elcavage and Moshman voted yes. Commissioners Hadley and Murray were absent.
The meeting was concluded at
Minutes respectively submitted by,
Margaret M. Maas, Rec. Secretary