REGIONAL SEWERAGE AUTHORITY
REGULAR MEETING
FEBRUARY 22, 2006
MINUTES
The WANAQUE VALLEY REGIONAL SEWERAGE AUTHORITY conducted a
Regular Meeting, which commenced at
ANNOUNCEMENT
Chairman Hadley read the following announcement:
This is the
Regular Meeting of the Wanaque Valley Regional Sewerage Authority. In accordance with the Open Public Meeting
Law, notices of the meeting were furnished to the respective Municipal Clerks
of Ringwood, Wanaque and
ROLL CALL
Commissioners Present: Andrew Bolduc, Frank Covelli, Joseph Elcavage, Robert Hadley, Robert Moshman and Patrick Murray
Also Present: Richard Miller, Esq., Williams, Caliri, Miller & Otley
Charles Ferraioli, Jr., Ferraioli, Wielkotz, Cerullo & Cuva
Lee T. Purcell, Jr., P.E., Lee T. Purcell Associates
Gregory White, Facilities Manager
Margaret Maas, Recording Secretary
CORRESPONDENCE
The Chairman stated that if there were no comments or questions on any of the Correspondences, he would declare that they be placed on file.
Commissioner Covelli stated that he would like to comment on the response that the Authority received back from the Department of Community Affairs, regarding the request for a ruling on whether a conflict of interest existed by him being on both Authorities. Commissioner Covelli stated that he has authorized Mr. Miller to complete this inquiry in his name personally. Mr. Miller stated that he has not done that, but he will move forward on it at this time. Commissioner Bolduc asked that his name be added to that request.
Commissioner Elcavage stated that he wanted it put on record that he firmly believes that Frank Covelli and Andrew Bolduc do not have or do not exhibit any form of a conflict of interest, either real or perceived, and they have his confidence and full confidence of his fellow Commissioners. Commissioner Covelli thanked Commissioner Elcavage. Chairman Hadley stated that he did not think that any of the Commissioners questioned them in particular and that they themselves came forward and requested the inquiry.
MINUTES
Regular
Meeting –
The Chairman asked if anyone had any questions or comments
on the Regular Meeting Minutes of
MOTION Moved by Robert Hadley, 2nd by Patrick Murray to adopt a resolution accepting the Regular Meeting Minutes of January 25, 2006 as presented.
On Roll Call Commissioners Bolduc, Covelli, Hadley, Moshman and Murray voted yes. Commissioner Elcavage abstained.
MOTION
CARRIED
REPORTS
The Chairman stated that we would change the order tonight and that he would receive the Accounting Report at this time.
Accounting
Mr. Ferraioli thanked the Chairman for moving him forward on the Agenda.
Certificate
of Deposit (CD) – BNY Bond Reserve Fund
Mr. Ferraioli reported that at the last meeting he and Mr. Miller were authorized to seek rates for the investment of the Bond Reserve Fund. Mr. Ferraioli stated that they were looking for a one-year CD that would earn interest every six months. Mr. Ferraioli stated that the results of the bids were Valley Bank at 4.5%, Washington Mutual at 4.51%; Bank of New York would not submit a bid, because they would only pay interest yearly, Smith Barney came in at 4.7%, the 6-month treasury is at 4.67%, Lakeland Bank is at 5.00% and the Internet National Average was at 4.21%.
Mr. Ferraioli stated that they awarded it to Lakeland Bank at 5.00% and they will produce a check at 6-months, which will be forwarded to Bank of New York.
Facilities Manager
Mr. White
stated that we have our annual request from the
Discussion followed. At the conclusion of the discussion Mr. White requested a motion authorizing this event.
MOTION Moved by Robert Hadley, 2nd by Robert Moshman to adopt a resolution approving the request of Passaic County Recycling and Natural Resource Program to hold their Computer and Electronics collection event on Friday, September 15th and Saturday, September 16th 2006, at the WVRSA site subject to the appropriate documentation being received and approved.
On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley, Moshman and Murray voted yes.
MOTION CARRIED
New
Telephone System
Mr. White stated that he has discussed with the Commissioners the need for a new phone system here at the Authority. Mr. White stated that with the assistance of Mr. Carroll they solicited proposals from the State Contract Vendor, RFP Solutions. Mr. White stated that there is a packet of information in everyone’s file folder.
Mr. White stated that their proposal will bring the Authority into the 21st century with voicemail and auto attendant capability, menu options and new phones. Mr. White stated that the only thing that would not be new would be the hard wire underneath the ground. Mr. White stated that their proposal is $13,256.00. Mr. White stated that price includes the Wanaque Valley Regional Sewerage Authority (WVRSA) being hooked up to the new system as well as the Wanaque Borough Sewerage Authority (WBSA). Mr. White stated that Tom Carroll has given his blessing to the proposal. Mr. White stated that if all are in favor of it after any discussions, he would need a motion authorizing it. Discussion followed.
Commissioner Elcavage asked what was the cost for each Authority separately and Mr. White responded that it was not delineated per Authority. Commissioner Elcavage then asked who was paying for this. Mr. White stated that the WVRSA will be cutting the check but we will be reimbursed by the WBSA. Commissioner Elcavage asked the representatives of the WBSA if they were ok with this. Commissioner Bolduc stated that neither he nor Commissioner Covelli had seen this document before tonight, but if Tom Carroll has given his blessing to it, how can we not do likewise. Commissioner Elcavage asked if this will satisfy the needs of both Authorities. Mr. White stated absolutely and for a long time in the future. At the conclusion of the discussion the following motion was moved.
REPORTS
Facilities Manager
New Telephone System Cont.
MOTION Moved by Joseph Elcavage, 2nd by Frank Covelli to adopt a resolution authorizing the award of the contract to RFP Solutions to upgrade the Wanaque Valley Regional Sewerage Authority and the Wanaque Borough Sewerage Authority Telephone Systems at a cost of $13,256.00.
On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley, Moshman and
MOTION
CARRIED
Commissioner Covelli stated that he would like to note that Mr. White has kept him informed of the process and he stated that he appreciated that he did that. Commissioner Covelli then stated, taking off his Regional hat and putting on his Local hat, he thinks it is going to be a good thing for the users of the system because now when they call the Local number or they call the Regional number they will receive the same recorded message and can leave a message where it should be. He stated that it is time to come into the new century.
Mr. White stated that during the past few weeks of the construction project it has been discovered that there are a few problems that we were unaware of.
WVRSA Fire Alarm System
Mr. White reported that the current fire alarm – smoke alarm system within the Authority complex needs to be replaced. Mr. White stated that we have no fire/smoke protection in the outlying buildings. He stated that the detectors are either broken or they are not functioning and they cannot be replaced as they are not made any longer. Mr. White stated that we cannot find any replacement heads or detectors. Mr. White stated that the local control panels do not function. Mr. White reported that we are in need of a new fire protection system within the complex.
Mr. White stated that the new data highway which is being installed with Contract I-25
will bring all the contacts and alarms back to our main control panel; however we need local signals to run to the main system to be brought back here. Mr. White stated that we need local smoke/fire detectors and we need local control panels. When asked what he estimated the cost to be, Mr. White stated that he has not even gone out for a proposal yet. He wanted to make everyone aware of the situation and he will seek proposals immediately. Mr. White stated that this was not contemplated – we were not aware of the condition of the system. Mr. White stated that we passed last year’s fire inspection, however, since that time the heads have deteriorated and corroded. Mr. White stated that if the heads do not function they cannot send the signal to the control panel. Discussion followed.
Commissioner Bolduc asked if there was a fire in this building or any other building – that unless you could see it no one would know about it. Mr. White stated that is correct. Commissioner Bolduc stated that he would make a motion that we immediately get portable - battery operated alarms. Commissioner Elcavage agreed with him, and recommended that the Authority purchase at least a dozen of them and that they be placed in every room and building.
MOTION Moved by Andrew Bolduc, 2nd by Joseph Elcavage to adopt a resolution authorizing the immediate purchase of portable – battery operated fire/smoke alarms and that they are placed in every room and building.
On Roll Call Commissioners Bolduc,
Covelli, Elcavage, Hadley, Moshman and
MOTION
CARRIED
REPORTS
Facilities Manager Cont.
Mr. White
reported that the electricians, working for the contractor, discovered a water
leak in the electric room of the
Mr. White
stated that if the Authority personnel cannot patch that roof adequately to
stop the leak, we may be in need of additional roofing over that area of the
Discussion
ensued. Mr. White added that if we
cannot fix it, possibly we can seek a change order price quote from the roofer
that is scheduled to do the roof of the
Aluminum Sulfate (Alum) Solution Contract
Mr. White
reported that it is time to seek a new contract for the supplying and
furnishing of liquid Aluminum Sulfate Solution (Alum). Mr. White stated that we seek a two-year
contract. He explained that we use the Alum
for phosphorus removal here at the facility and that our current contract
expires
Mr. White
stated that with the assistance of Mr. Carroll we prepared a bid document which
has been advertised to be opened on
Pulte update
Mr. White reported that there was a meeting last Thursday. He stated that members in attendance were Barbara Jaquett, Pulte; Ed Isrealow, Pulte Attorney; Tom Carroll, Wanaque Borough; Bill Kelly, Engineer from WBSA; Jim Kelly from Boswell Engineering; John Di Meglio, WBSA Commissioner; Christopher Erd, Esq., Williams, Caliri, Miller and Otley and himself. Mr. White stated that the outcome of the meeting was that there has been a draft amendment to the Developers Agreement from Pulte’s attorney in everyone’s file folder this evening. Mr. White reported that there are four (4) areas of I & I concern within the Borough of Wanaque that have been identified by William Kelly, WBSA Engineer. He reported that there are two in the north and two in the southern section of town, representing nearly 45,000 linear feet of pipe most of it being WBSA pipe and some of it belonging to WVRSA.
Mr. White reported that Boswell Engineering has sought a proposal from National Water Main to do this work. He stated that National Water Main estimates $200,000.00, for light cleaning, heavy cleaning, and TV inspection of all 45,000 linear feet and sealing of joints. Mr. White reported that Boswell anticipates a budget of $50,000.00 for inspection services while that work is being performed, for a total budget amount of $250,000.00.
Mr. White reported that Pulte has agreed to fund the $250,000.00 for I & I work that National Water Main will perform. Mr. White reported that the only remediation that would be performed would be the sealing of joints within the system. He stated that any major repair work whether it is a manhole or infrastructure repair would be the obligation of either the WBSA or the WVRSA. However, we have discretion on how to spend the $250,000.00. He stated that we can utilize a portion of the $250,000.00 to do any repair work we so desire. Mr. White stated that if there is any money left over at the end of the project; that money would be turned over to the WBSA and/or WVRSA. Mr. White reported that if they spend more than $250,000.00 anything in excess of that amount would be the obligation of the WBSA or WVRSA.
Mr. White reported that in turn Pulte is asking that they be allowed to connect all ten buildings plus the clubhouse to this treatment plant with no date constraint.
Mr. White stated that there is a pre-construction meeting scheduled for March 1st. Mr. White reported that if all parties can agree – the work would commence almost immediately, which would be early to mid March and the expected completion would be in approximately two months.
Mr. White reported that this is the prime time to be in the collection system doing any I & I remediation work as rainfall and high ground water levels makes it prime time of the year to be doing this kind of inspection work.
Mr. White reported that everyone has a letter from Jeffery Kassover, Esq., WBSA attorney. Mr. White stated that Chris Erd of Mr. Miller’s firm has voiced the same concern that Mr. Kassover put in writing.
REPORTS
Facilities Manager
Pulte Update
Mr. Miller stated that Mr. Kassover’s and Mr. Erd’s concern with this agreement is that Pulte’s limitation here is $250,000.00 for Boswell and that is it. Should they run into problems in any one area and it costs more than anticipated, they will do that – if it is what we want – but they will not get to the rest of it. He stated that there is no tying it to a result of any kind and it may not get us very far. Mr. Miller stated that what they have eliminated from the contract is any limitation on time for them to tie in or any relationship between their tying in and the completion of our upgrade project. Mr. Miller stated that basically what it comes down to is Mr. White’s professional judgment as to whether he can handle connecting Pulte as they finish, under these circumstances, regardless whether or not the infiltration has been completed or how much of it is completed. Mr. Miller stated that under this agreement we would be subject to damages if they were ready to tie in and we did not have the capacity and they in turn cannot close on a building. Mr. Miller stated that we would be responsible for making a representation that we could handle them as constructed.
Commissioner Elcavage added that $250,000.00 on paper sounds like a lot of money – but it is less than the cost of one condo. Commissioner Elcavage stated that if we give up the ability to phase this program in – then you are giving them carte blanc to hook up wherever and whenever they want – without regard to the I&I – then we will be doing a disservice to the Regional, to the Local and to the residents of Wanaque. He stated that he does not think this is a good thing.
Mr. White stated that we will have the capacity to take the buildings over a period of time, however, that leaves us with very little capacity for anything in the future for Wanaque Borough.
Mr. White stated that he is relying on Barbara Jaquette’s verbal certification to him that there will be another building coming on line in March or April, with an additional building being occupied every two months thereafter. Mr. White commented that seems optimistic to him, but that was her verbal response. Mr. White stated that he believes they anticipate having six buildings hooked up by the end of 2006. Mr. White stated that our upgrade to the treatment plant is scheduled to be completed by February of 2007, but he believes that we will be done ahead of schedule. Discussion followed.
Mr. White stated that we need to get the agreement rewritten to include the anticipated schedule from Pulte as to when they anticipate the buildings coming on line and to get the manhole rehabilitation tied into the work schedule, but outside the $250,000.00. Mr. White stated that the manhole remediation work needs to be performed immediately and prior to the occupation of Building #9. Mr. White added that it was also previously agreed to comply with Mr. Kelly’s request to TV under the new bridge and that also is to be outside the $250,000.00, but should be included in the agreement. Mr. White stated if we can get that; then he can recommend going forward with the agreement. At the conclusion of the discussion the following motion was moved.
MOVED Moved by Frank Covelli, 2nd by Robert Hadley to adopt a resolution authorizing Mr. Miller and Mr. White to work together to incorporate into the Developers Agreement; a written building connection schedule from Pulte; the Highland Avenue manhole rehabilitation work and the TVing under the bridge work – not to be included in the $250,000.00 - and if these items are agreed upon that we further authorize Chairman Hadley to execute the document.
On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley, Moshman and
MOTION
CARRIED
Mr. White stated that it should be added into that Agreement, that Mr. Purcell’s people along with Mr. Kelly will have an opportunity to inspect the work to be sure it meets the proper engineering standards.
REPORTS
Facilities Manager Cont.
Plant Flows
Mr. White reported that during the past month the flows have receded a bit. He stated that we are now averaging about 1 MGD, where a month ago we were in the 1.7 MGD range. Mr. White reported that the monthly average flow for the month of January, 2006 was 1.53 MGD. which is the highest monthly average we have ever recorded here at the Authority since its start up in September of 1987.
Septage
Receipt
Mr. White reported that the receipts are still going well, but we had to close for a week due to the construction activity. He explained that they needed to pour some concrete in the septage receiving structure. All the haulers were notified of the closure and the contractor completed the work in the anticipated time frame. Mr. White reported that we were back to receiving trucks on Saturday. Mr. White reported that he estimates that we lost between ten and fifteen thousand dollars worth of revenue.
Financial Disclosure Forms
Mr. White reported that the Financial Disclosure Forms are once again due and that he believed Mrs. Maas had included them in the individual folders this evening. He then requested the Commissioners to review them and to return them to Mrs. Maas.
Engineering
Mr. Purcell stated that he had an Agenda and a two page Construction Report, which he proceeded to distribute.
Mr. Purcell stated that he would like to note that during the earlier meeting when you were setting up the meeting dates you were talking about consolidating some meetings – two meetings into one – on maybe one or more occasions during the year. Mr. Purcell cautioned the Commissioners that they want to be careful that provision is made to be able to pay the contractor’s progress payments, which are scheduled on a 30-day basis. Mr. Purcell reported that he is going to have very heavy dollar construction vouchers coming up spring, summer and fall, because he is going to be getting some very sophisticated equipment and incorporated in the work and the payments need to be made in a timely manner.
Mr. Purcell then proceeded to the Construction Report. He addressed the items on his agenda in order.
1. Engineering Report Cont. 1-25 Upgrade
to Treatment Plant
Mr. Purcell went over the following report with the Commissioners.
1) Septage Receiving Facility –
They constructed block walls,
Installed, anchored & grouted roof planks,
Started modifications to rock trap and baffles,
Started installation of interior conduit and wire.
Mr. Purcell reported that the Septage Receiving Facility is back on line now. He stated that it was out of service for 5 days. Mr. Purcell stated that the Septage Receiving Facility will be completed shortly.
2) Influent Pumping Station –
Installed new conduit for telephone and electric service to septage receiving facility,
Installed conduit for new lighting panel.
3) Grit Chambers and Grit Chemical/Building –
The miscellaneous electrical conduit and wire pulls are ongoing within the Grit/Chemical Building
Constructed Block Walls
Installed, anchored and grouted roof planks
Attached existing aluminum railing to new block walls
4) Aeration Basins No. 1-3 –
Started installation of rail mounted panels for the new DO system.
5) Final Clarifiers –
Removed existing aluminum railing from north wall of FC #1 and south wall of FC #3
REPORTS
Engineering
1. Engineering Report Cont. 1-25 Upgrade to Treatment Plant Cont.
6)
Completed relocation of electrical outlet at new door #202,
Demolished duct work, lighting, fire alarm system, etc., over Microstrainers #1 and #2,
Blocked up opening in existing wall where duct work was removed.
7)
No work this month.
8) Treatment Module
No Work this month.
9) Grit Container Ramp
Miscellaneous finishing work
10) Site Work
Completed alum manholes, PVC carrier pipes and ¾” flexible alum solution lines.
Tapped existing NPW lines and started installation of copper NPW lines to aeration tanks.
Set castings on remaining cleanouts
Constructed Dense Graded Aggregate (DGVA) base course to provide temporary access to grit container ramp.
11) Shop Drawing Review and Processing
Aluminum baffle plates
Final Clarifier Platforms and Railings
Alum PVC Piping, including Flexible Tubing and Ball Valves
Hollow Metal Doors and Aluminum windows
Aerator Motors and Controls
Influent Pump No. 1, Motor and Appurtenances – Re-submittal
Dissolved Oxygen Analyzer System – Re-submittal
Roof Exhaust Fans
Mr. Purcell stated that these are all on schedule and in keeping within the contract completion date. Mr. Purcell believes that the contractor will probably be ahead of schedule by one to two months. Mr. Purcell stated that they are trying to get the Microstrainers up and running by the fall.
Mr. Purcell then stated that the next item on his agenda is the roof replacement.
2. Contract I-30
Mr. Purcell
reported that the preconstruction meeting will be scheduled in March of 2006,
so the next time we meet we will have had that meeting. Mr. Purcell stated that he made a note of the
Grit Chamber Roof repair consideration.
Mr. Purcell suggested that as we have the roofing contractor coming on
board, we can have him look at that and see if there would be an appropriate
change order process – to have that done concurrently with the
3. Repair of the Manholes within Pulte Development
Mr. Purcell stated that he made his manhole report in December. Mr. Purcell stated that there is no reason for those repairs to be laid fallow – they were damaged by the construction of the Pulte development and it should be repaired forthwith. Mr. Purcell stated that we should push to get that accomplished as quickly as possible.
4. WVRSA Wastewater Management Plan (WWMP)
Mr. Purcell reported that he issued a proposal in response to the NJDEP’S letter on the WWMP at the November meeting. There has been, and rightfully so, a period of time that the Authority has been trying to get, from Ringwood Borough, a commitment that they would financially step up to their portion of the work. Therefore, the WWMP process still has not started. Mr. Purcell distributed a letter, regarding the position that the new Acting Commissioner Lisa P. Jackson has taken on Wastewater Management Planning Responsibilities.
RFEPORTS
Engineering Cont.,
WVRSA Wastewater Management Plan (WWMP)
Ms. Jackson stated that “She remains steadfast in her commitment to enforcing the Wastewater Management Plan requirement of the Water Quality Management Planning Rules. Therefore, agencies with Wastewater Management Planning responsibilities are well advised to prepare these Plans and to have them adopted in accordance with those Rules.”
Mr. Purcell reported that the statement sounds like to him like a notification from NJDEP that he can see an Administration Consent Order (ACO) being put into place on anyone who has a Plan responsibility that hasn’t done it. Mr. Purcell stated that by not going forward with that is not helping the Authority. Mr. Purcell stated that he would like to proceed on that and he would like the Authority to give him direction to do that. Mr. Purcell stated that he is aware that there are compelling reasons why it is being held.
Septage
Holding Tank
Mr. Purcell stated that at the last meeting he issued a discussion and letter on a septage holding tank concept. Mr. Purcell stated that it was agreed by the Authority, once Pulte’s meeting was held, Mr. White would let us know if we could go forward to talk with Stone Hill about the cost of a change order, to make an appropriate sludge holding tank available or to convert the plant at the back of the treatment facility into a holding tank.
Mr. Purcell stated that he was unable to do that because he was asked not to discus the matter yet. Mr. Purcell reported that the work being done by Stone Hill is on schedule and he is working his project thru. Mr. Purcell stated that if there was an agreement on a change order it would take a month to get that into the works, consideration by the Authority would take another month. He stated that would bring us into July. Mr. Purcell stated that the window is closing on the opportunity to pursue the change order with the contractor to perform that work.
Commissioner Covelli stated that he would like to address Mr. Purcell’s last point. Commissioner Covelli asked Mr. Purcell – Do we have an opportunity to move this tank if it was converted? The second question is if we were to build a new tank, as you believe would be cost effective, would that tank be further away from the Pulte complex? Mr. Purcell stated that is what would need to be discussed with Mr. White and the people from his firm; as to what would be a proper site for a new tank.
Commissioner Covelli asked doesn’t that discussion need to take place before we can approach Stone Hill on a proposed change order at this point. Commissioner Covelli stated that there were reasons that it was not brought up at this meeting. Commissioner Covelli stated that he respected the Borough’s request that we not bring it up because they, the Borough, had other issues they brought up with Pulte.
Commissioner Covelli stated with that said, he would like to authorize you tonight to move forward with approaching Stone Hill, but he would like to put the proviso on it, that this thing has to be located further away or it doesn’t matter, because when we go back to Pulte they are going to say that there is no benefit for them and they will say as it is of no benefit to us – go do whatever you want. Commissioner Covelli stated then we will pay for the whole thing ourselves. Mr. Purcell stated that if you authorize us under the $5,000.00 authorization; the first piece of which would be for John Black or Jimmy Demitriou and Mr. White to meet, without any snow cover, to see if we can’t find anymore accommodating location for that tank, rather than right where the septage receiving area is. Mr. Purcell stated that if we can come to the position that yes this makes sense, then we can go to Stone Hill.
Commissioner Covelli stated that he thinks the $5,000.00 is a minor cost as compared to what the benefit is and that he suggested that the Board should authorize Mr. Purcell to proceed.
MOTION Moved by Frank Covelli, 2nd by Andrew Bolduc to adopt a resolution authorizing Mr. Purcell to proceed with Mr. White to find a potential location for a new septage holding tank and to approach Stone Hill Contracting as to the cost of a change order to their current contract, at a cost not to exceed $5,000.00.
On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley, Moshman and Murray voted yes.
MOTION
CARRIED
REPORTS
Engineering
Mr. Purcell stated that he would try to have all the information ready by the next meeting so the Authority can discuss it and proceed as desired. Mr. Purcell stated that his report was completed.
Legal
Mr. Miller stated that a lot of his report was covered earlier but he did want to report that he has worked with Pulte, he is still trying to get the County Planning Board’s approval on the road swap and the easements. Mr. Miller stated that he worked with Mr. Carroll on the Fair and Open proposals and the advertising of the same. He stated that they also worked on the infiltration issues. Mr. Miller reported that he did not do anything, during the course of the month, on the Ringwood Wastewater Management Plan issue after discussion with the Chairman and Commissioner Murray, who are pursuing it directly with Ringwood.
Vouchers
RE: Vouchers M-9621 thru M-9660 - FY ‘06
RESOLUTION – Read by Title
"RESOLUTION REQUISITIONING FROM THE REVENUE FUND TO THE REVOLVING FUND BY THE WANAQUE VALLEY REGIONAL SEWERAGE AUTHORITY ("AUTHORITY") PURSUANT TO SECTION 506 OF THE BOND RESOLUTION ENTITLED "RESOLUTION PROVIDING FOR THE ISSUANCE OF BONDS OF THE WANAQUE VALLEY REGIONAL SEWERAGE AUTHORITY AND FOR THE RIGHTS OF THE HOLDERS THEREOF, AND AUTHORIZING $12,500,000.00 PRINCIPAL AMOUNT THEREOF ("RESOLUTION") ADOPTED BY THE AUTHORITY ON AUGUST 26, 1987, AS AMENDED OR SUPPLEMENTED THEREAFTER"
MOTION Moved by Joseph Covelli, 2nd by Robert Moshman to adopt a resolution to approve payment of Vouchers M-9621 thru M-9660 for FY '06, all payments to be subject to availability of funds
Commissioner Covelli asked for discussion on the Bill List. He stated that he had a question on three items on this bill list. The first item he questioned was BJ’s Wholesale Membership. Mr. White explained that we are a member of BJ’s, that we purchase items for the Authority and also we offer membership to any employee that wishes to join and those employees reimburse the Authority for the cost of their memberships. The next item was Action Data Services which it is noted is “the old payroll company”. Mrs. Maas explained that was the final billing from them and it covered the W-2’s and all the other end of the year fees that they performed for us before we changed over to the new payroll company. Mrs. Maas stated that the new payroll company is Paychex. Commissioner Covelli stated that is the company that Lakeland Bank by and large pays for. Mr. White stated that Lakeland Bank does not pay for our payroll company. He stated that our affiliation with Lakeland Bank got us a 23% discount with Paychex but we pay the cost of our payroll. Mrs. Maas stated that Lakeland Bank pays the payroll costs of the WBSA, but WVRSA pays its own payroll cost. The last bill Commissioner Covelli questioned was the PSE&G bill. He asked if it was a multiple billing. Mr. White checked the bill and stated that no it was for one month. Commissioner Covelli stated that he had no further questions.
On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley, Moshman and Murray voted yes.
MOTION CARRIED
OLD BUSINESS
The Chairman asked if there was anything to discuss under Old Business.
Ringwood Wastewater Management Plan
Commissioner Bolduc stated regarding the Ringwood Wastewater Management Plan expense, Mr. Miller indicated that Chairman Hadley and Commissioner Murray had been speaking with Ringwood Borough regarding that issue. Chairman Hadley reported that he, Commissioner Murray and Lee T. Purcell met with them last night. He stated that it was an executive session. Chairman Hadley stated that they discussed giving up the seats on the Authority and he stated that they discussed their past bill and what they were going to do as far as the new bills.
Chairman Hadley stated that there is one Councilman that is very hard-headed and thinks that the current users of the Authority should pay. Chairman Hadley stated that he informed him that the users do pay for the Wanaque share of the costs, but this Wastewater Management Plan is for the benefit of Ringwood also and that it is not fair that Wanaque should have to pay Ringwood’s share also. The Councilman then stated that the WVRSA was never authorized to do that work. Chairman Hadley stated that they are now researching the paper work, as to who authorized us to do work on their behalf and bill them for it. Chairman Hadley reported that he went over the meeting in 1999 with NJDEP that was held here where Cathy Cenicola and Ed Haack were there representing Ringwood.
Discussion ensued. The Chairman stated that he told them that we were considering sending a letter to NJDEP stating that we were receiving no cooperation from Ringwood, they will not pay for their plan and we would like to submit the plan and leave Ringwood to do their own.
MOTION Moved by Andrew Bolduc, 2nd by Robert Moshman to adopt a resolution authorizing Mr. Miller to send Ringwood Borough one final letter stating that we are giving them 30 days to respond on the current billing and secondly are they going to be in the future Wastewater Management Plan and are they going to pay their way; as we are going forward with or without them and we will seek legal recourse for the past payment.
On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley, Moshman and Murray.
MOTION CARRIED
NEW BUSINESS
The Chairman asked if there was anything to report under New Business. When he received no response he moved on to Public Portion.
PUBLIC PORTION
The Chairman opened the floor to anyone that wished to address the Board. When no one approached the microphone, he stated there would be no Public Portion
ADJOURN
MOTION Moved by Patrick Murray, 2nd by Robert Moshman to adopt a resolution to adjourn this meeting.
On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley, Moshman and Murray voted yes.
MOTION
CARRIED
The meeting was concluded at 9:15 P.M.
Minutes respectively submitted by,
Margaret M. Maas, Recording Secretary