REGIONAL SEWERAGE AUTHORITY
REGULAR MEETING
MINUTES
March 28, 2007
The WANAQUE VALLEY REGIONAL SEWERAGE AUTHORITY conducted a
Regular Meeting, which commenced at
ANNOUNCEMENT
Chairman Covelli read the following announcement:
This is the
Regular Meeting of the Wanaque Valley Regional Sewerage Authority. In accordance with the Open Public Meetings
Law, notices of the meeting were furnished to the respective Municipal Clerks
of Ringwood, Wanaque and West Milford together with a request that an
additional copy of the Notice be placed in each
SALUTE TO THE FLAG
The Chairman led the salute to the flag.
ROLL CALL
Commissioners Present: Andrew Bolduc, Frank Covelli, Robert Hadley, Robert Moshman and Patrick Murray
Commissioners Absent: Joseph Elcavage
Also Present: Richard Miller, Esq., Williams, Caliri, Miller & Otley
James Kelly, Boswell Engineering
Edward Stephens, P.E., Boswell Engineering
John Di Meglio, W.B.S.A. Commissioner
Gregory White, Facilities Manager
Margaret Maas, Recording Secretary
CORRESPONDENCE
Correspondence
List for
The Chairman asked if there were any questions on the Correspondence List as presented. When there was no response he stated that the Correspondences would be placed on file.
MINUTES
Reorganization
Meeting –
Regular
Meeting –
The Chairman asked if anyone had any questions or comments
on either the Reorganization or the Regular Meeting Minutes of
MOTION Moved by Andrew Bolduc, 2nd by Robert
Hadley to adopt a resolution accepting the Reorganization Meeting Minutes and
the Regular Meeting Minutes of
On Roll Call Commissioners Bolduc, Covelli, Hadley, Moshman and Murray voted yes. Commissioner Elcavage was absent.
MOTION CARRIED
REPORTS
Facilities Manager
Noise and Odor Control Report
Mr. White distributed copies of his report and then proceeded to give the report. Mr.
White directed everyone to the last page of the report. He stated that under the
1) Media samples were taken from all bays of all
odor control units on
REPORTS
Facilities Manager
Odor and
Noise Control Report
2) Mr. White stated that we received the media analysis results from Purafil on March 22, 2007, - all units, all bays have greater than one year life expectancy for media EXCEPT = Bay #3 for grit chamber unit – the Odormix is exhausted and requires immediate replacement. He reported that the Media was ordered that same day as results were obtained. Mr. White stated that the media is in transit to us and as soon as it is received we will replace it.
3) Mr. White reported that the Authority purchased some powdered lime to spread on the grit/rag dumpster, to help keep any odors down.
Mr. White stated that there was nothing to report on Noise Control. He asked if anyone had any questions on his report. There was no response.
Mr. White reported that approximately three weeks ago there was a meeting held with Pulte – those representatives being Barbara Jacquett, Ed Minall and Ed Isrealo. Mr. White stated that William Kelly of the WBSA and himself also were present. Mr. White stated that he and Mr. Kelly believed it was to be a meeting on how we were going to proceed with the repair, reconstruction, slip lining etc. Mr. White stated that they were rather surprised when Pulte came to us and said that they should not be completely responsible for the cost of repairing, replacing this section of pipe for two reasons. The first reason was that the Tri-party Agreement states that they were only responsible for any repairs to the section of pipe which is underneath the bridge, the section of pipe in question is adjacent to the section underneath the bridge. The second reason is that they felt that the cracks and holes in the pipe are a result of pre-existing conditions. Therefore, they feel that they should not be 100% responsible for the repair, replacement, etc. Mr. White explained that what they want to do is share the cost of doing the work. Mr. White stated that Barbara Jacquett attended the WBSA meeting and made a presentation on this subject. Mr. White stated that he believes that they offered $35,00.00 to $40,000.00 towards the cost of the work. Mr. White stated that they would like the two Sewer Authorities to contribute the remaining $30,000.00 of I & I money towards the project and then they would like the Authorities to bear the remaining costs. Mr. White stated that he believes that there is no question that the section of pipe must be rerouted, it is just a question of where the rerouting is going to start and we know where it will end - at our 1-3 Interceptor Line.
Mr. White stated that we are looking at a cost of approximately $ 100,000 to $110,000 to run a new sewer line. Mr. Kelly and Mr. Stephens, of Boswell Engineering will no doubt have more on this later in their report. Mr. White stated that due to the high cost of the construction they (Pulte) would like to share the cost.
Mr. White stated that he doesn’t know if there is anything this Authority can do since the line belongs to the WBSA. However, Mr. Bill Kelly of the WBSA would like this Authority to pass a resolution stating that the pipe requires immediate replacement, that it is an emergency condition and is in an eminent state of disrepair and needs to be acted upon immediately. Mr. White stated that Mr. Kelly has requested that this resolution be passed so he can have it in hand when he approaches DEP regarding this issue. Mr. White stated that should anyone present like to see what the pipe looks like – he has a tape of the inside of that sewer line and it gives you a very clear picture of what it looks like inside the pipe, he would be happy to show it to anyone interested.
Mr. Jim Kelly, of Boswell, stated that he viewed the tape and he reviewed Mr. Bill Kelly’s suggested plans for upgrading that line, so as to mitigate the problem. He stated that the problem is significant and if you have the opportunity to see the video you will see, it is a major source of water flowing under significant pressure. Mr. Jim Kelly stated that it is a significant amount, which it is the order of magnitude of tens of thousands of gallons a day, which is a very large amount of water. He stated that there are some other cracks where the water is just pouring right in. Mr. Jim Kelly discussed the ground water elevation in relation to the ponds alongside the entrance road and in relation to the stream. Mr. Jim Kelly stated that he doesn’t have any comment at this point with regard to the issue of cost but what he has heard and read on the technical basis makes a lot of sense to him. Mr. Jim Kelly stated that he concurs with Mr. White’s recommendation. Mr. Jim Kelly stated that the time schedule is two to three weeks to prepare the proposal and then work scheduled to be completed within thirty days. Mr. Jim Kelly stated that the situation may have worsened in the interim. Mr. Jim Kelly stated that Bill Kelly is in discussion with DEP already and that Boswell will give him a strong recommendation that this should be taken care of immediately as the situation has gotten worse over the past year.
REPORTS
Facilities
Manager
Commissioner Hadley asked how much money is left in the I & I fund. Mr. White stated that there is $30,000.00 and Commissioner Bolduc concurred.
Chairman Covelli asked Mr. Jim Kelly if he would author a letter regarding this state of affairs, for Mr. Bill Kelly to take with him, along with our resolution, when he meets with DEP.
Mr. Jim Kelly stated that he will take care of that the first thing tomorrow morning and will fax it to Mr. White. Discussion ensued on the coming spring weather and the possibility of rains accelerating the situation. Mr. Miller stated that he would like to ask, on behalf of the people that will be voting here, You are the engineer to this Authority - is it your opinion, on behalf of Boswell Engineering, that this is in fact an emergency from this Authority’s stand point? Mr. Jim Kelly responded that it is their strong recommendation that this situation be taken care of as quickly as possible.
Commissioner Hadley again asked about the remaining I & I money. Mr. White stated that there is approximately $30,000.00 left over and no additional invoices were applied against that money. Mr. White stated that we have been asked to utilize that money as well. Mr. White stated that it would be up to the two Authorities to agree to that or not.
Chairman Covelli asked Mr. Miller if there was joint control over that money. Mr. Miller stated that he believed that yes it was joint control. Mr. White added that Pulte controls the account but it was to be utilized by both Authorities for I & I. Commissioner Bolduc concurred.
Chairman Covelli asked Mr. Jim Kelly on behalf of Boswell, as the Engineer to this Authority, would you address a letter to this Authority, subsequent to this meeting that we could attach to a resolution that states in your professional opinion that immediate action needs to be taken. Mr. Jim Kelly stated absolutely that he would fax the letter to Mr. White the first thing in the morning. Commissioner Moshman stated that there must be two separate resolutions; one for the emergency status and then one for the use of the I & I money. It was agreed that there should be two resolutions and then Commissioner Moshman made the following motions.
The Chairman stated that he recognized and entertains your motions.
MOTION Moved by Robert Moshman, 2d by Robert Hadley to adopt a resolution, based
on the opinion
of our engineering firm, Boswell Engineering, supporting the Wanaque Borough
Sewerage Authority in declaring an emergency and in seeking emergency
remediation of the 16 inch sanitary sewer line underneath the
On Roll Call Commissioners Bolduc, Covelli, Hadley, Moshman and Murray
voted yes. Commissioner Elcavage was absent.
MOTION
CARRIED
There was additional discussion on what remaining I & I repairs
were to be made. Mr. White stated that
all the work was performed with the exception of five point repairs that needed
to be made around town, which were minor leaks, less
than a gallon per minute. He stated that
those were excavation repairs and were going to cost approximately $20,000. Mr. White stated that we just will not do the
five excavation repairs; we will put them on the to do list for the
future, The Chairman asked if these
repairs to be done – were they on local or on regional lines. Mr. White stated that they were on local
lines. Mr. White stated that it was also
recommended that a section of pipe on
RESOLUTION
MOTION Moved by Robert Moshman, 2nd by Robert Hadley to adopt a resolution agreeing
To support the Wanaque Borough
Sewerage Authority’s efforts to find the finances to perform the emergency
On Roll Call Commissioners Bolduc, Covelli, Hadley, Moshman and Murray
voted yes. Commissioner Elcavage was absent.
MOTION
CARRIED
REPORTS
Facilities
Manager
Plant Security Update
Mr. White reported that the automatic gate has been completed. He stated that we are now utilizing the gate with the keypad system. Mr. White reported that the E-Z pass system is not working. Mr. White stated that he has a concern with the tags that were supplied with the system. Mr. White reported that he was told that these tags could be read from a considerable distance away and that has proven not to be the case, they can only be read from 2-3 feet from the sensor. Mr. White stated that he has to go back to the vendor and we have to resolve this issue, therefore for now we are just using the keypad entry system. Mr., White stated that the gate is locked in an open position during business hours to alleviate wear and tear.
Mr. White stated that other than the tag situation they did an excellent job on the installation. Mr. White stated that our telephone vendor is going to supply us with a plant phone – in the event we get any unauthorized people request access to the facility, they would have to call in via phone and we could grant or deny them access from anywhere within the plant via the phone system. Mr. Miller asked if the Fire and Police Department have access? Mr. White stated that he has not disseminated any of the information yet, but they will all be supplied with E-Z pass tags and with the keypad code.
Safety Training
Mr. White
stated that we conducted training last week.
He reported that we did lockout/tagout, fire extinguisher training and
blood borne pathogen training. He stated
that tomorrow we are doing an additional session on jet-vac or jet-rodder
safety and respiratory protection training.
Mr. White stated that next week April 3, we will be performing CPR and
First Aid training and certification.
Mr. White invited any of the Board that might be interested in attending
the training to let him know. Mr. White
stated that it is a full day session,
Final
Change Order Contract 1-25 – Approval
Mr. White stated that Mr. Purcell has supplied everyone with a copy of the Final Change Order. Mr. White stated that Mr. Purcell discussed with the Board – two months ago – that the Final Change Order was $14,044.76 and this is on a total contract price of $3,906,044.76. Mr. White stated that he would like to get approval on this Final Change Order Document tonight. Mr. White stated that all the items were previously discussed with the members of the Board. Mr. White offered to go over the items if the Board wished. They did not and the following motion was moved.
MOTION Moved by Robert Hadley, 2nd by Robert Moshman to adopt a resolution approving the Final Change Order Document, as presented by Lee T. Purcell
Associates, in the amount, not to exceed, $14,044.76 and authorizing Gregory White, Facilities Manager to execute said document on behalf of the Wanaque Valley Regional Sewerage Authority.
The Chairman asked if there was anyone that wished for discussion on this motion. When no one responded he asked for a Roll Call.
On Roll Call Commissioners Bolduc, Covelli, Hadley, Moshman and Murray
voted yes. Commissioner Elcavage was absent.
MOTION
CARRIED
The Chairman asked if there was any further discussion on this topic before we move on.
Mr. Miller stated that everyone should have, in their
folders, a copy of Mr. Purcell’s Final Certification on Contract 1-25. The Chairman stated that he did have a copy
but it is neither signed nor sealed by Mr. Purcell. Mr. Miller stated that he had a signed copy
of the Certification that was delivered, in person, by Mr. Purcell. Mr. Miller explained that at the last
meeting, Mr. Purcell’s final payment under his engineering contract, there was
an invoice for $5,000.00 that was tabled subject to receipt of this document. Mr. Purcell delivered this to me in
escrow. Mr. Miller stated that he is
aware that I am the attorney for the Authority, in case there is any question
about this escrow agreement. Mr. Miller
stated that he agreed to take it from him and in the event payment is approved
tonight I am authorized to release it to the Authority. Commissioner Murray commented that there is
error in one of the letters in the amount stated. After discussion Mr. White stated that he
would contact Mr. Purcell and have the letter corrected. Mr. Miller stated that the Certification does
have the correct amount of the Change Order. Mr. Miller stated that the thing
that leads him to accept this document was his recollection that at last
REPORTS
Facilities
Manager
Final
Change Order Contract 1-25 – Approval
month’s meeting, it was a general understanding that the $5,000 would be paid subject to receipt of this document.
The Chairman asked if it is the pleasure of the Board to accompany the check with a correspondence from our Attorney, referencing that we would expect these items to be completed and that some kind of certification to these minor issues are completed, to close the chapter. The Chairman stated that Mr. Purcell has said that everything is done with the exception of numbers 1-8, which fall under the maintenance bond agreement. Mr. White stated that having worked with Stone Hill Contracting all these months that he is sure that these items will be completed. Mr. Miller stated that we are still have their retainage, subject to final completion and receipt of the maintenance bond.
Commissioner Hadley asked about the replacement of the Float system in the IPS building. Mr. White stated that he discussed that with most of the Commissioners via phone, and what we decided to do is abandon the float system as designed and constructed. He stated that the floats were out of the well and they were hanging over the railing. He stated that the intent was to reinstall the floats in the well and perform a test to see if they would function. Mr. White stated that he thought it would be best if we accept the floats in their present condition, which was out of the well and hanging over the railing, remove the floats and we could use them throughout the facility for other purposes. Mr. White stated that it was decided instead to install an Ultra-sonic Level Detection System in their place. Mr. White stated that it was installed on Monday morning and it just needs to be hooked up tomorrow. Mr. White stated that it is in the best interest of the Authority. He stated that the floats may have worked short term, but there is no way they would work in the long term. Mr. White stated that the maintenance and the condition and the characteristics of the waste in that wet well – there is no way they would work in the long run. Mr. White stated that Stone Hill installed the Ultra-sonic detector at no cost. We incurred an additional $1,800.00 in cost for the Ultra-sonic detector, but it was worth it. Mr. White stated in addition that no one has to endanger themselves in going into that wet well now or in the future. Mr. White stated that he had originally estimated that the Ultra-sonic detector would cost approximately $5,000.00, but we got it for $1,800.00.
RFP Solutions, Inc. Service Contract
Mr. White stated that last month he was authorized to contact Thomas Carroll our Public Purchasing Agent to see about adding our phone system service contract onto the Wanaque Borough’s maintenance contract. Mr. White reported that Mr. Carroll stated that it would not be able to take place, but he did authorize him to proceed with our own maintenance contract. He highly recommended that we enter into an agreement with RFP Solutions, Inc., the manufacturer of the new phone system. Mr. White stated that they have offered us a price of $972.80 a year. Mr. White stated that he would like to get approval to enter into such an agreement. Mr. White stated that this is not on the Bill List this month but as Mrs. Parrinello will have to pay this invoice immediately, there is a voucher included with the other vouchers for approval and signature and it will then be listed on next month’s Bill List. The Chairman asked Mr. White to recap the terms of the agreement. Mr. White stated that it is $972.80 for annual maintenance contract and it includes a 10% discount if we pay the full amount in one lump sum rather than on a monthly payment basis. The Chairman asked if that includes full service, anytime we call and no additional charges. Mr. White stated that it will not include the new phone for the outside gate.
Mr. White stated that the phone system is utilized by the Borough Sewer Authority as well; therefore, they will have the benefit of the maintenance contract also.
MOTION Moved by Robert Hadley, 2nd by Patrick Murray to adopt a resolution approving
entering into a maintenance agreement with RFP Solutions for our phone system for an annual fee of $972.80 and will provide the Authority with full maintenance for a period of one year.
On Roll Call Commissioners Bolduc, Covelli, Hadley, Moshman and Murray voted yes. Commissioner Elcavage was absent.
MOTION
CARRIED
REPORTS
Facilities
Manager
Pick
Up Truck
Mr. White reported that the Authority had a 1987 Dodge Ram Pick-up to dispose of. We contacted Mr. Carroll to include it in a Borough Auction of vehicles that they were going to hold, but the auction never happened. Mr. White reported that Mr. Carroll authorized him to sell the vehicle to anyone that was interested in buying it. Mr. White stated that a local resident agreed to pay us $1,750.00 for the vehicle. Mr. White reported that the Kelly Blue Book value for this truck is $2,000.00. Mr. White stated that he paid us $1.750.00 “as is”, no questions asked. Mr. White stated that he contacted Mr. Carroll and he gave him verbal authorization to proceed with the sale. Mr. White stated that he also contacted Chairman Covelli also, who also gave his approval. Mr. White stated that he would like a resolution ratifying the sale of that vehicle and to have it on public record. The Chairman asked Mr. White – Is this local gentleman in any way affiliated with this Authority. Mr. White stated not to the best of his knowledge.
MOTION Moved by Robert Hadley, 2nd by Patrick Murray to adopt a resolution ratifying
the sale of the WVRSA owned 1987 Dodge Pick-up, in “as is” condition, for the sum of $1,750.00.
On Roll Call Commissioners Bolduc, Covelli, Hadley, Moshman and Murray
voted yes. Commissioner Elcavage was absent.
MOTION
CARRIED
Plant Status
Mr. White reported that the plant is functioning very well. He stated that the effluent is crystal clear. With regard to liquid waste acceptance, Mr. White stated that we had a slow February because of the cold weather conditions. He stated that business has picked up dramatically this month. March should be back to normal with regard to volume and revenue. He reported that all the equipment is operating extremely well. Mr. White stated that the report was completed but he did have a couple of items under Personnel for discussion later.
The Chairman asked the Auditor to give his report.
Accounting
Mr. White reported that Mr. Ferraioli had nothing new to report this evening.
Commissioner Hadley asked; what was the status of the vendors that we were having a problem collecting from. Mr. White stated that all of them have been payed up with the exception of one account that we are always chasing for money and he was fully paid up as of last month. Mrs. Maas stated that Mrs. Parrinello has it all under control.
The Chairman asked for the Engineering Report.
Engineering
The Chairman welcomed Mr. Kelly and Mr. Stephens, representatives of Boswell Engineering, our recently appointed Consulting Engineering firm.
Mr. Kelly stated on behalf of Boswell Engineering he would like to extend our sincere appreciation to the Commissioners for the appointment. Mr. Kelly stated that they are excited about their involvement with the Wanaque Valley Regional Sewerage Authority and in living up to your expectations.
Mr. Kelly reported that he Ed Stephens and Frank Rossi attended a meeting with Pulte and Greg White and one of the main topics they discuss was Odor Control. Mr. Kelly stated that they recognize that septage receipt has been an issue and will continue to be an issue. Mr. Kelly stated that he would like to commend the Authority on the work that has already been done with regard to odor control measures and that they hoped to bring some additional ideas to the table to help with this situation.
Mr. Kelly stated that they also had a meeting with the Mayor and a Developer of a project at the southern end of town, called Waters Edge. Mr. Kelly stated that they were asked to sit in as this was an application going before the Planning Board. Mr. Kelly apologized if this is old news here, but they are currently looking for approval of their TWA permit. Mr. Kelly stated that it seems that their property is not within the Wanaque Borough Sewerage Authority (WBSA) or the Wanaque Valley Regional Sewerage Authority (WVRSA) sewer service area. Mr. Kelly stated that there is going to be a need for a Wastewater Management Plan Amendment.
REPORTS
Engineering Cont.
Mr. Kelly stated that they was asked to attend this meeting so there could be some dialogue between the Developer, the Borough, the WBSA and the WVRSA relative to the steps that need to be taken. Mr. Kelly stated that there was nothing definitive that was decided at that point in time other than an awareness of what is being planned. Mr. Kelly stated that he believes that the project will be another several months at the Planning Board level and that Bill Kelly indicated that he is the process of performing work relative to updating the Wastewater Management Plan. Mr. Kelly stated that was the extent of his report for tonight.
Commissioner Hadley asked about his thoughts on using the Developers phosphorus reactor as a Septage Holding Tank. Mr. Kelly stated that what they envisioned is that there is really a need for some work to be done to assess that whole situation. He stated that his initial reaction is that it looks very favorable, it looks like a good tank. Mr. Kelly stated that their firm has a whole structural department that does this kind of work and they are very solid in their abilities. Mr. Kelly stated that he is a civil engineer and he thinks it looks good. Mr. Kelly stated that his initial reaction is favorable and he believes that there is a very real possibility that it can be used. Mr. Kelly started that he would like the opportunity to put their thoughts on paper. We do not want to be performing any work unless we have been properly authorized. We want to make sure that you know where our head is at, in terms of level of work expected and that we are doing only the work that you authorize. Mr. Kelly stated that he would like to come back at the next meeting with a preliminary observation and recommendation. He stated that it would be a recommendation for a Feasibility Study. He stated that he will outline what we have to do to be able to take it to the next step and make some judgments. Mr. Kelly stated that he is not talking about tens of thousands of dollars – probably more like five to seven thousand dollars to do a good Feasibility Study and make some judgments as to what the project might entail and what the cost might be. Chairman Covelli asked Mr. Kelly if he could have this preliminary proposal ready for the next meeting. Mr. Kelly stated yes he would. Chairman Covelli asked if it could be ready in time to be included in our packages that come out a few days before the next meeting. Mr. White stated that the packages go out on the Friday before the meeting. Mrs. Maas stated that the date the packages will go out would be April 20th. Mr. Kelly agreed. Chairman Covelli stated for the benefit of the audience here, that the reason we are looking at this is to try to, in a cost effective prudent manner, move the septage receiving operation further away from our new neighbor and attempt to better handle the influent infiltration into the plant so that Mr. White can meter it more rather than a straight dump in and to better shield that operation. Commissioner Hadley added that it will also help with Odor Control. Mr. Kelly added that they were not sure that they will have the ability to house the trucks in a facility for discharge purposes. He stated that it might be cost prohibitive and environmentally might not make sense, it might become a Confined Space issue- but he stated that there are certainly other steps to be taken to make it better.
Legal
Litigation
Mr. Miller
stated that a lot of what he had to report has been already addressed. He stated that the only legal issue we have
is the ongoing litigation with Ringwood.
Mr. Miller reported that we have filed in Superior Court, as everyone
knows. Ringwood has answered denying any
liability. Mr. Miller reported that
Judge Brogan, the Superior Court Judge to whom this has been assigned has
issued an order for mandatory mediation.
Mr. Miller stated that doesn’t mean it is binding arbitration, but you
have to at least get started and attend one major session of mediation. Mr. Miller stated that a mediator, a lawyer
from
Commissioner Hadley asked if Mr. Miller had deposed Mr. Davidson yet. Mr. Miller stated that he had not as that is a part of the discovery which has been put on hold.
Vouchers
RE: Vouchers M-10228 thru M-10230 - FY ‘06
M-10231 thru M-10271 - FY ’07,
M-10171 All payments subject to availability of funds.
Mrs. Maas asked for a correction to the Voucher List. She stated that on the Agenda it is listed as Vouchers M-10288 thru M-10230 and it should read M-10228 thru M-10230 – it is a typo. Chairman Covelli asked Commissioner if he would revise his motion to reflect the change.
REPORTS
Vouchers Cont.
RESOLUTION – Read by Title
"RESOLUTION REQUISITIONING FROM THE REVENUE FUND TO THE REVOLVING FUND BY THE WANAQUE VALLEY REGIONAL SEWERAGE AUTHORITY ("AUTHORITY") PURSUANT TO SECTION 506 OF THE BOND RESOLUTION ENTITLED "RESOLUTION PROVIDING FOR THE ISSUANCE OF BONDS OF THE WANAQUE VALLEY REGIONAL SEWERAGE AUTHORITY AND FOR THE RIGHTS OF THE HOLDERS THEREOF, AND AUTHORIZING $12,500,000.00 PRINCIPAL AMOUNT THEREOF ("RESOLUTION") ADOPTED BY THE AUTHORITY ON AUGUST 26, 1987, AS AMENDED OR SUPPLEMENTED THEREAFTER"
MOTION Moved by Robert Moshman, 2nd by Robert Hadley to adopt a resolution to approve payment of Vouchers M-10228, thru M-10230 for FY '06 and M-10231 thru M-10271 for FY’-07 and M-10178 -referenced payment to the Engineer for the Final Certification with all payments subject to availability of funds.
On Roll Call Commissioners Bolduc, Covelli, Hadley, Moshman and Murray voted yes. Commissioner Elcavage was absent.
MOTION CARRIED
Mr. Miller stated that it was his pleasure to deliver the Final Certification of Contract I-25 to the Chairman. The Chairman thanked him.
OLD BUSINESS
The Chairman asked if there was anything to be discussed under Old Business. When there was no response he asked if there was anything to be discussed under New Business.
NEW BUSINESS
Mr. White asked the Chairman if he would like to appoint committees at this time. Chairman Covelli explained to Commissioner Moshman that as he was absent at the last meeting he had decided not to make the Committee appointments until he had the time to seek his feelings on his positions on those Committees. Commissioner Moshman stated that the status quo was fine with him and that he would move to maintain the Committees as they were last year. The Chairman stated that the appointment was a Chairmanship thing and therefore he stated that the Committees would be the same in 2007 as they were in 2006.
The Chairman asked Mr. White if the other matters that he had – did he want to discuss them in Closed Session. Mr. White responded yes.
PUBLIC PORTION
The Chairman stated that at this time he would like to open the meeting to the public. He stated that anyone that would like to address this Board to step up to the microphone and identify themselves.
Ted Roberto – 8101
Bill Holt 8319 Warren’s Way – Mr. Holt stated that he would like to welcome the new Engineer and he would like to ask the Board, based upon all the discussions that have preceded, did you ask you new Engineer to provide you with an evaluation regarding the odor, the facility noise and the truck noise along with the recommendations that he is going to provide you for the next meeting? Mr. Holt asked if the Board could do that?
The Chairman opened the floor to the Commissioners to respond. Mr. Kelly asked if he could offer a few comments. Mr. Kelly gave Mr. Holt an explanation of his firm’s background and their abilities. Mr. Kelly stated to answer Mr. Holt’s question he would like to think that they are the experts. He would just like to be given the chance to prove that. Mr. Kelly stated that he will make recommendations and if for example we think the septage cannot be properly handled, we will make those recommendations. Mr. Kelly stated that one of the things we are talking about with respect to the reason why that holding tank is so critical is that it affords
PUBLIC PORTION Cont.
Mr. White the opportunity to have the material that is going to be received by the Authority stored and be able to be input into the plant flow in a controlled manner. Mr. Kelly stated that they are not new at it, that they are consultants to other Authorities who deal with receiving this material. Discussion ensued on this topic.
Mr. Roberto asked if he could say something to Mr. Kelly. The Chairman stated that Mr. Holt has the floor at this time. Mr. Holt relinquished the floor. Mr. Roberto stated that he hopes that Mr. Kelly knows our concerns and problems. He stated that he wants Mr. Kelly to know how much we feel about this problem.
Mr. Holt continued
with his questioning on whether Mr. Kelly had been asked to provide the
Commissioners with this report.
Discussion ensued,
Commissioner Bolduc stated that he believes that the Engineer has been asked to do this but was not sure it was fair to require him to do this in the short time frame of having it ready for the next meeting.
Discussion followed. The discussions were brought to a conclusion by Commissioner Moshman who gave a synopsis of what has gone on before the Wanaque Reserve was even completed and then he moved the following motion.
MOTION Moved by Robert Moshman, 2nd by Andrew Bolduc to adopt a resolution authorizing our Engineer on an ongoing basis, to keep us updated on anything to do with odor, starting with the April report on the septage holding tank and continuing with a general evaluation of the plant in due course.
The Chairman asked if there was anyone that wished discussion on this matter. When he received none, he called for a Roll Call.
On Roll Call Commissioners Bolduc, Covelli, Hadley, Moshman and Murray
voted yes. Commissioner Elcavage was absent.
MOTION CARRIED
Mr. Holt continued by stating that he had another question regarding the new fencing
that has been erected – is there going to be any additional fencing put up. Mr. White stated that no he did not believe there would be any additional fence. Mr. White gave the Commissioners an explanation of where the fence was located. Mr. Holt asked about the placement of that fence – was it on the property line.
Mr. Roberto had some additional questions for Mr. Kelly with regard to the report that he is going to provide and if he was going to report on the whether the Authority is going to be able to handle the septage trucks. Mr. Kelly responded yes to his last question and there was some discussion on the other items Mr. Roberto asked about.
John Di Meglio 414 Ringwood Avenue The Chairman welcomed Mr. Di Meglio as the Past Chairman of the WBSA. M. Di Meglio asked about capacity with regards to the Waters Edge project. Mr. White explained that yes he believes there will be capacity given the significant reduction of the I & I, which will be removed when that section of pipe is replaced under the bridge. There was discussion of other projects that will be coming before the Planning Board.
At the conclusion of the discussions the following motion was moved.
MOTION Moved by Robert Hadley, 2nd by Patrick Murray to adopt a resolution to close the Public Portion of the meeting.
The Chairman stated that he would call for a voice vote on this motion.
Commissioners Bolduc, Covelli, Hadley, Moshman and Murray all stated yes.
Commissioner Elcavage was absent.
MOTION
CARRIED
At this time the Chairman declared that there would be a 5 minute recess before going into Closed Session for personnel and legal matters and there will be some action taken on some matters discussed in Closed Session and he dismissed all of the professional’s with the exception of Attorney, Mr. Miller.
Recess began at
CLOSED SESSION
MOTION Moved by Robert Hadley, 2nd by Robert Moshman to adopt a resolution to go into
Closed Session for the purpose of discussing Legal and Personnel matters
with the probability that action will be taken on matters that were discussed.
On Roll Call Commissioners Bolduc, Covelli, Hadley, Moshman and Murray
voted yes. Commissioner Elcavage was absent.
MOTION
CARRIED
Closed Session commenced at
MOTION Moved by Patrick Murray, 2nd by Robert Hadley to adopt a resolution to return to
Open Session.
On Roll Call Commissioners Bolduc, Covelli, Hadley, Moshman and Murray
voted yes. Commissioner Elcavage was absent.
MOTION
CARRIED
Chairman Covelli stated that we are out of Closed Session and asked if there was any business to be brought before the Board at this time.
MOTION Moved by Commissioner Hadley, 2nd by Patrick Murray to adopt a resolution authorizing a pay increase for Mrs. Elizabeth Parrinello to $19.56 due to her assumption of the additions duties of executive Secretary due to Mrs. Maas’ retirement.
The Chairman asked if there was anyone that wished for discussion on the motion. Commissioner Bolduc stated yes the same discussion as last time, that she is an employee at will and that at such time there is a dissolution of the Regional obviously that issue can be readdressed, not to say that it will be changed – but he wanted it on the record.
Mr. Miller added that if the employer is dissolved there is no longer an employer and then question is if they – all employees - will be rehired by another entity or not. The Chairman
stated that he would like to see a memo to the file as how
we did this – that there was a rationale as to how the $19.56 was determined a
we did this and asked Mr. White to take care of that. He asked that Mr. White’s figures show the
savings as to the consolidation of these positions
On Roll Call Commissioners Bolduc, Covelli, Hadley, Moshman and Murray voted yes. Commissioner Elcavage was absent.
MOTION CARRIED
The Chairman asked is there was any other business to come before the Board.
Mr. White stated that he would like a resolution to approve an Agreement between the Authority and Mrs. Maas with regard to continued Recording Secretary professional services.
MOTION Moved by Robert Hadley, 2nd by Patrick Murray to adopt a resolution approving
the Agreement between the Authority and Mrs. Maas with regard to Recording Secretary professional services effective with the April Meeting – to attend the April meeting and having to produce the minutes of the March meeting.
The Chairman asked if there was anyone wishing discussion on the motion. Upon hearing none
he called for a Roll Call.
On Roll Call Commissioners Bolduc, Covelli, Hadley, Moshman and Murray
voted yes. Commissioner Elcavage was absent.
MOTION CARRIED
Mrs. Mass thanked the Board for the approval of the Agreement
Commissioner Hadley asked if there was anyone here that objected to going back to the way the check signing was handled before, where there were two signatures required with the use of a facsimile stamp for the third signature. When there was no objection the following motion was moved.
MOTION Moved by Robert Hadley, 2nd by Andrew Bolduc to adopt a resolution authorizing
that check signatures require only two be live and that a facsimile stamp is to be used for the third signature.
The Chairman asked if there was anyone wishing discussion on this motion.
Commissioner Moshman asked does this mean that we will be going back to the way it used to be and that it will not be necessary to call for permission to use a Commissioners stamp. Commissioner Hadley responded yes.
On Roll Call Commissioners Bolduc, Covelli, Hadley, Moshman and Murray
voted yes. Commissioner Elcavage was absent.
MOTION
CARRIED
Mr.
White stated that he had one last issue.
He stated that the Authority would like hold a Retirement Celebration
for Mrs. Maas at a convenient date. Mr.
White stated that Mrs. Maas has determined that the first date that would be
conducive to her and her family would be next Thursday evening, which is April
5th, at
MOTION Moved by Robert Hadley, 2nd by Patrick Murray to adopt a resolution authorizing
At
The Chairman called for a voice vote. Commissioners Bolduc, Covelli, Hadley, Moshman and Murray all stated aye. Commissioner Elcavage was absent.
MOTION
CARRIED
The Chairman asked if there was any further business to come before the Authority. Upon hearing none he stated that he would entertain a motion to adjourn the meeting.
ADJOURN
MOTION Moved by Andrew Bolduc, 2nd by Robert Hadley to adopt a resolution authorizing adjourning this meeting.
The Chairman called for a voice vote. Commissioners Bolduc, Covelli, Hadley,
Moshman and Murray all stated aye. Commissioner Elcavage was absent.
MOTION
CARRIED
The meeting was adjourned at
Minutes respectively submitted by,
Margaret M. Maas, Recording Secretary