WANAQUE VALLEY

REGIONAL SEWERAGE AUTHORITY

 

REGULAR MEETING

 

July 16, 2007

 

MINUTES

 

6:15 PM  - Chairman Covelli stated let the record reflect that we are waiting for a fourth Commissioner to arrive to meet the quorum requirement of four Commissioners present to conduct a meeting.

 

6:30 PM  - Chairman Covelli stated let the record reflect the Authority will not be meeting tonight and that the meeting will be reconvened at a later date, due to lack of a quorum.

 

JULY 16th 2007

 

REGULAR MEETING                                                                                                            MINUTES

RESCHEDULED FROM JUNE 27, 2007

 

The WANAQUE VALLEY REGIONAL SEWERAGE AUTHORITY conducted  a Regular Meeting, which commenced at 6:00 PM, in the Wanaque Valley Regional Sewerage Authority Administration Building, Wanaque, New Jersey with Chairman, Frank Covelli, presiding.

 

ANNOUNCEMENT

Chairman Covelli read the following announcement:

 

                This is the Regular Meeting of the Wanaque Valley Regional Authority.  In accordance with the Open Public Meetings Law, notices of the meeting were furnished to the respective Munciple Clerks of Ringwood, Wanaque and West Milford together with a request that an additional copy of the Notice be placed in each Municipal Building.  Notices were also sent to the following newspapesr:  the Herald News, the Trends and the Record. A copy of the notice will be filed with the minutes of this meeting.

 

SALUTE TO THE FLAG

The chairman led the salute to the flag.

 

ROLL CALL

Commissioneres present:    Andrew Bolduc, Frank Covelli, Joseph Elcavage,  Robert Moshman and  Patrick Murray

Commissioners absent:      Robert Hadley

Also present:                        Richard Miller, Esq., Williams, Caliri, Miller & Otley

                                                Charles Ferraioli, Jr M. P.A.., Ferraioli, Wielkotz, Cerrulo & Cuva

                                                James Kelly, P.E., Boswell Engineering

                                                Frank Rossi, P.E., Boswell Engineering

                                                Gregory White, Facilities Manager

                                                Daniel Mahler, Wanaque Mayor

                                                Margaret Maas, Recording Secretary

 

The chairmen stated for the record this is the rescheduled meeting of June 27, 2007.

The chairmen stated let the  record reflect Commissioner Hadley arrived at 6:04 P.M.

 

CORRESPONDENCE

                Correspondence  List for May 19,  2007- July 13, 2007

                The chairman asked if there were any questions on the correspondence list as presented.  When the there was no response he stated that the correspondence would be placed on file.

MINUTES

                Regular Meeting - May 23rd, 2007

                The chairman asked if anyone had any questions or comments on the Regular Meetings Minutes of May 23, 2007 as presented.  When there was no response the following motion was moved. 

 

MOTION               Moved by Joseph Elcavage, 2nd by the Robert Moshman to adopt a resolution accepting the Regular Meeting Minutes of May 23, 2007 as presented.

                                On Roll Call Commissioners Elcavage, Hadley, Moshman, Murray and Covelli voted yes.  Commissioner Bolduc abstained.

                                                                                                                                                MOTION CARRIED

 

REPORTS

                Facilities  Manager

                Noise and Odor Control Report

Mr. White stated that there was nothing new to report under noise control.  Mr. White referred everyone to the last page of his report under odor control for June and July. 

June27, 2007

1)    He stated that the media sampled from all odor control units –all bays -was sent to Purafil, the manufacturer of the media, for an analysis and determination of life expectancy. 

2)        Mr. White reported  the misters were being utilized when necessary.

                July 16, 2007

1)       Mr. White reported that the  media analysis results were obtained on July 13, 2007. All three sludge holding tank units - the media will be expired within three months - new media was ordered for all three on July 17, 2007.

               

 

REPORTS

                Facilities Manager

                Noise and Odor Control Report

2)       Influent wet well unit – Bay  #3 media requires replacement, this was also ordered on July 17th, 2007.

                Chairman Covelli asked Mr. White if the media was expected to last for one year.?  Mr. White stated that on the average he thought so.   Chairmen Covelli suggested tracking that information and then report the information to our engineer, Mr. Boswell, for analysis.   Mr. White agreed to do  that.

                Ringwood Board of Education Contract

                Mr. White briefly explained the contract that the Authority has had with the Ringwood Board of Education (RBOE) for the operation of the their sewage treatment and  water treatment systems.  He stated that this is an annual contract and that we have been working with the RBOE for several years.  Mr. White stated that they have forwarded to him a new agreement for the coming year, July 1, 2007 to June 30, 2008.  Mr. White stated the amount of that contract is $34,167.10.  Mr. White stated that the amount has not changed from last year.  Mr. White suggested the Authoritry approve this contract by resolution this evening.  Mr. White asked if there were any questions from the Commissioners

                Commissioner Moshman asked why there was no increase and  when was the last increase.  Mr. White responded last year they agreed to a 4% increase, therefore as has been past practice – this year the amount remains the same.  Mr. White stated that he has discussed it with the Chairman and that he concurred.  Mr. White asked if there were no further questions, could we have a resolution authorizing the Chairman to execute the agreement with the RBOE for the coming year – July 1, 2007 through June 30, 2008, for a cost of $34,167.10 to be billed monthly.

 

MOTION               Moved by Joseph Elcavage, 2nd by Patrick Murray to adopt a resolution authorizing the Authority to enter into a renewed agreement with the  Ringwood Board of Education. The cost of this Agreement is to be $34,167.10, to be billed in monthly installments for the period of July 1, 2007 through June 30, 2008.

                                On Roll Call Commissioners Bolduc, Elcavage, Hadley, Moshman Murray and Covelli voted yes.

                                                                                                                                                MOTION CARRIED

 

                Pipe Replacement – Warren Hagstrom Blvd.

                Mr. White stated that the Warren Hagstrom Blvd. pipe replacement project has been completed.  Mr. Bill Kelly, WBSA engineer was present, inspecting the construction progress and its completion.  Mr. White stated that everything has been operating well for several weeks.  Mr. White stated that he has been asked several times, if this Authority has noticed a drop in flow.   Mr. White stated that he has noticed a very slight drop but nothing sgnificant.   He stated that due to the weather being so dry he did not expect to see the full effect until we get into a wet weather situation.

                SHC – Maintenance Bond – Retainage Release

                Mr. White reported that Stone Hill Construction (SHC) is asking to have the retainage amount of their contract  (2%) released to  them and they have provided the Authority with a Maintenance Bond.  Mr. White stated that he still has a few items that they have not completed.   Mr. White stated he has the concensus of the Commissioners - to not release that retainage until work has been completed.  Mr. White stated that their payment request  is on the Bill List tonight for approval.  Mr. White stated he would like to have the bill approved, but the check to be held until the work has been completed.   Mr. White stated these are mostly minor items, but he is having difficulty getting the contractor on site to complete the work.

                Mr. Miller stated that these items are probably covered under the maintenance bond, but as a means of getting their attention - to table their request until the work is completed would not be out of order. 

                The Chairman stated that there was a possibility that the Facilities Manager may ask to have the next meeting date changed.  He asked Mr. Miller, should this occur would the Authority be under any legal constraints for the withholding of the SHC check.   Mr. Miller stated that he did not feel it would be a problem.   He suggested the Facilities Manager could be authorized to release the check once the work has been completed.  Mr. White stated that if the bill is approved this evening,  he would see that the check  be held until the work is finished.  The Chairmen stated that he agrees that  the bill should  be approved tonight and  the check held until authorized for release by Mr. White and Mr. Miller.

                Analytical Lab Fee Increase

                Mr. White stated that the Authority has a NJDEP Certified Lab on site, for our own work as well  outside entities.  Mr. White stated that at we have not increased our fees in several years.  Mr. White stated that he would like to increase our analytical lab fees by 15%.  Mr. White referred the  Commissioners  to their file folders for a copy of the fee schedule.  Mr. White went over the list with the Commissioners.  Mr. White stated that upon checking, he found these rates to be very competitive with other labs in the area.  Mr. White asked  if there were  any questions?    Commissioner Bolduc asked how much income does the lab generate?  Mr. White stated approximately $15,000.00 - $20,000.00 annually.  Mr. White asked if anyone had any questions or comments at this time.  Mr. White stated the effective date of the increase will be August 1, 2007.  Commissioner Bolduc asked if this required a resolution.  Mr. White stated yes, he would like a resolution authorizing the fee increase with the effective date of August 1, 2007.

 

 

REPORTS

                Facilities Manager

              Analytical Lab Fee Increase

 

MOTION               Moved by moved Joseph Elcavage, 2nd by Andrew Bolduc to adopt a resolution authorizing the increasing of the WVRSA Laboratory fees by 15 percent, effective August 1, 2007.

                                On Roll Call Ccommissioners Bolduc, Elcavage, Hadley, Moshman, Murray and Covelli voted yes.

                                                                                                                                                MOTION CARRIED

 

                Waste Disposal Rates

                Mr. White stated that at the May meeting the Authority approved a resolution  increasing the liquid waste disposal rates.  Mr. White stated that we increased the greywater rate by 4/10th of a cent per gallon, septage by 2/10ths of a cent per gallon, sludge by 4 cents per gallon and grease by 6 cents per gallon.  Mr. White stated that when that resolution was approved we asked for it to be effective July 1, 2007.  He would like to have that ammended to read effective August 1, 2007.

                Mr. White explained that the reason he was requesting that amendment was that when he was looking at the sludge hauling agreements - he discovered the agreements needed several amendments.  Mr. White stated that he worked with both Mr. Millar and with Chairman Covelli

to amend the agreement.  Mr. White stated there that there is a copy of the amended agreement in everyone's file folder.  Mr. White stated that he would like a resolution approving the blank form of agreement along with the amended effective date of August 1, 2007.  Mr. White stated that Mr. Miller reviewed the legal requirements and Chairman Corelli the insurance requirements.  Mr. White stated that if there are no further questions on the basic form of agreement he would like a resolution approving it tonight with August 1, 2007 being the effective date of the rate increase.

 

MOTION               Moved by Robert Hadley, 2nd by Joseph Elcavage to adopt a resolution approving the new blank  form of agreement for sludge haulers and including August 1, 2007 as the effective date of the rate increases.

                                On Roll Call  Commissioners Bolduc, Elcavage, Hadley, Moshman, Murray and Covelli voted yes.

                                                                                                                                MOTION CARRIED

 

Capacity Assurance Program (CAP)

Mr. White stated that the Authority is obligated  to submit a quarterly CAP Report to NJDEP.  Mr. White stated that the most recent report was from April 1st to June 30, 2007 and that report reflects that we have a positive 55,000 gal. of capacity available at the plant.

AED Training

Mr. White stated that the medical AED device, that the Authority authorized purchasing has been received and will be stored in the control room.  Mr. White stated that there is a required initial training course for the unit and the training is scheduled for Thursday, July 19, 2007.  Mr. White invited the Commissioners to attend and participate in this training.  The time will be from noon until 3:00 p.m. on the 19th and will be here at the Authority. 

The Chairman had asked if the cost of this training course was included in the purchase price of the AED.  Mr. White stated no the Authority will be paying for this course.

Mr. White stated that the plant is running exceptionally well.  He stated the only problem we have been having has to do with the air-conditioning system.  We had to replace the air compressor and that  is covered under our Honeywell Service Agreement.the warranty.   Mr. White stated that other than one item he had that would be addressed under personnel and his report was concluded.

Accounting

Fiscal Year 2007 Budget Amendment

Mr.Ferraioli stated upon reviewing the Authority budget he found two line items that where over spent.  Those line items are Materials/ Repairs and Safety.  Mr. Ferraioli stated that he spoke with Mr. White and he said they were mostly for capital items.  Mr. Ferraioli stated that he has prepared a budget amendment that increased our operating revenue by $90,000.00 due to the funds received from the sludge hauling increases and appropriations by  $90,000.00.  Mr. White stated that he had the list of what warranteed the reason for the amendment,  Mr. White stated that  we replaced the smoke and fire alarm systems at the cost of $29,000.00, the automatic gate was approximately $25,000.00, new impellers for our influent pumps was approximately $7,500.00, we put the new roof on the grit electrical room, a new drum thickner influent pump was $6,000.00 and we purchased a portable air compressor for $12,000.00.  Mr. White stated that was the list of  the items that were secured which were not anticipated when we developed the budget.  Mr. Ferraoili asked if anyone had any questions on the resolution which they all had a copy of. 

 

 

REPORTS

                Accounting

Fiscal Year 2007 Budget Amendment Cont.

The chairman asked if there were any questions on this resolution, upon hearing none the asked for someone to move the resolution..  The Chairman stated, for the record, this is all spending we have approved through other mechanisims.   Mr. Ferraioli stated that he needed the Secretary, Mr. Murray to sign the actual amendment papers.  A copy of the formal Resolution is attached.

 

MOTION               Moved by Robert Hadley, 2nd by Joseph Elcavage to adopt a resolution amending the Fiscal Year 2007 Budget for the Wanaque Valley Regional Sewerage Authority by increasing the Revenues by $90,000.00 and the increasing the Appropriations by $90,000.00. 

                                On Roll Call Commissioners Bolduc, Elcavage, Hadlely, Moshman, Murray and Covelli voted yes.

                                                                                                                                                MOTION CARRIED

 

                Project Note

                Mr. Ferraioli stated that last year we did a Project  Note in the amount of One Million, Five Hundred Thousand dollars which is coming due October 1, 2007.  Mr. Ferraioli stated that  he is going to begin work on rolling over that  note for another year, but reducing it by $600,000.00.  Mr. Ferraioli stated that he would begin the paper work with Bond Counsel. 

                The Chairmen informed Mr. Ferraioli that he should be aware that when we get to our Consulting Eengineer this evening, he will be going over a draft report of their analyis of the plant and there are some capital improvement recommendations that they are making .  The Chairman stated that he wanted Mr. Ferraioli to be aware that there may be some future items to be financed.

                Mr. Ferraioli stated that he was aware of Engineer’s report and that the two financings are two separate items.  Mr. Ferraioli stated that the financing of the plant will be a longer term financing.  

                Mr. Ferraiioli stated that he would like authorization for himself, Mr. Miller and Mr. Beinfield to start discussing how these projects can go forward.  He stated that some may be financed through the Local Authority,  some by this Authority and he wants to make sure that there is no duplication.  Mr. Ferraioli stated that tomorrow evening he will be asking for a similar resolution authorizing Mr. Kassover to be a member of the group.  Mr. Ferraioli stated that he wanted to avoid a Bond Sale at the local and at the regional.  He feels that it can be worked out to be one and the same.  Mr. Ferraioli asked if he could be excused as he had another meeting to attend.

                Engineering

                Odor Control Report           

                Mr. Kelly stated that their report tonight is specifically directed to the Odor Control task that you asked for several months ago.  Mr. Kelly stated that they have prepared a draft of a comprehensive report,from a structrual standpoint of the proposed new tank to the final standpoint on the noise and odors.

                Mr. Kelly distributed copies of the draft report to the Commissioners for their review then introduced  Mr. Frank Rossi, of their environmental department who gave the following  presentation.

                Mr. Rossi  stated that his report would be based on three specific areas:  the Septage Recieving area, the Grit Roll off area and the Sludge Loading area. Mr. Rossi stated that these three areas potentially can contribute the most odors.  

                The Septage Receiving  area we have come up with two alternatives:  1)  putting some kind of enclosure around it and drawing off that odor through some kind of scrubber and see how that would work.  2) relocate the facility down in the back of the plant.  Mr. Rossi stated tht we have an existing tank back there that in not being used and we can probably modify it to do what you want.   He stated that the current facility still poses a shock to the system as each truck is unloaded.  Moving the facility to the back - the tank can hold 54,000 gallons -  if we pump roughly  200 gallons per minute you could pump  200,000 gallons per day providing the tank is emptied every day.  Mr. Rossi stated that by moving the facility to the back it would also take any odors to the back.  Mr. Rossi reported that they did  a noise study.  He stated that the noise was at the 52-54 decibles level.   Mr. Rossi stated that while the study was going on the highest readings that were reported came from the lawn mowers over at the Wanaque Reserve.  He stated that while the noise does not pose a problem, moving it to the back will only make it less.  Mr. Rossi stated that the approximate cost – which he emphatically stated was very preliminary – was  $300,000.00 to $500,000.00.

                Mr. Rossi stated that the second area that they looked at was the Grit Roll Off area.  Mr. Rossi reported that what they came up with was to put a shed over the area with a scrubber on it.  He stated that this would not only address the odor situation but it would also save the Authority money as it would keep the material dry as you pay by the ton to have it hauled out.  Therefore, if you shelter it from the weather – the material stays dry – you pay less to dispose of it. 

                Mr. Rossi stated tht the third area that they address was the Sludge Loading area.  He  stated that they recommend an enclosure be erected around that area.  The cost of such an enclosure would be approximately $75,000.00 to $100,000.00.

                . 

 

REPORTS

                Engineering

                Mr. Kelly stated that one thing that was apparant in our study was that the Authority can handle the septage trucks without disrupting the plant.  Mr. Kelly stated  that they also have a reasonable comfort level that the tank at the back of the plant can be modified and used.  Mr. Kelly stated that when they were looking at this area, they had their structural engineers come out and look at that tank, and they concurred that it could be modified.

                The Chairman asked about using the current Receiving Facility for grey water.  Mr. Kelly stated that was another possibility, as they did not plan to eliminate the current facility because it could also serve as an substitute Receiving Facility during the times when maintenance and/or repars would need to be performed on the area and in a time of emergency.

                Commissioner Moshman asked what type of enclosure are you recommending.  Mr. Rossi stated probably an aluminum enclosure or possibly fiberglass.  Commissioner Moshman asked if it will be possible to make the additions of chemicals necessary to be in compliance with our permit.  Mr. Rossi stated that he could not answer that right now tonight but  he believes that would be easily  handled by Mr. White.  Commissioner Moshman asked what about a plastic pressurized bubble.  Mr. Rossi stated that was not a good idea for this process.

                Mr. Kelly stated that they tried to utilize as much equipment that is present already.    Mr. White asked if construction permits are necessary.   Mr. Kelly stated that mostly likely we will have to approach the DEP and get their reaction.  If we need permits we will get working on them as quickly as possible.  Mr. Rossi stated that it was a possibility that because we are not constructing anything new, we are just using already constructed units in a different manner and we may only need a modification permit. 

                Commissioner Moshman stated that while this is only a preliminary report and you say the devil is in the details, this report is so well done that it actually gives me hope for the first time in a long time that we can actually get a holding tank that works, within our budget, that benefits the plant and avoids these problems.  Commissioner Moshman stated that he would like to discuss the noise chart that is in your report.    Mr. Rossi went over the chart again, explained what the spikes were and stated that the noise level of 52-54 decibels, which was registered at the property edge, falls in between normal speech and a vacuum cleaner running 10 ft away from you.  The Chairman quoting from the report stated that our noise level is just above leaves rustling. 

                The Chariman stated that this draft is very well written and agreed with Commisisoner Moshman’s thoughts that it was very clear and concise and you have given us a lot of food for thought.

                The Chairman suggested that there be a sub-committee to review the report and  begin work with the Engineers of developing a final report.  He suggested the Engineer, Mr. White, himself and two volunteers.  He included Mr. Ferraioli as our finance person.  The volunteers that agreed to serve on this sub-committee are Commissioners Moshman and Bolduc, with Commissionr Hadley as an alternate.

                The Chairman thanked the Engineers and stated that as their report was concluded they were free to leave.  Mr. Kelly asked about the possible change in the upcoming meeting date and asked if he could be notified of any changes.  The Chairman stated that we could handle that at this time.

                Rescheduled Meeting Date

                Mr. White stated that as the next scheduled meeting is for July 25th , one week from tonight, he would like to suggest that that meeting be cancelled and rescheduled as a combined  July/August Meeting sometime in early August.  Discussion followed and the decision was that the next Regular Meeting of the WVRSA would be onWednesday, August 8, 2007 at 6:00 PM prevailing time.

                The Chairman was asked, by a member of lthe audience if the Engineers could be requested to remain until the Public Portion of the meeting, to possibly answer questions on their report.  Mr. Kelly and Mr. Rossi stated that they would be happy to stay.

                Legal

                Draft Resolution – Ending User Surcharge

                Mr. Miller read aloud a proposed resolution dealing with suspending the user surcharge currently being imposed on the residents of Wanaque Reserve.  He then went over the particulars and explained  how both Authorities –working together – would help remove that surcharge.   Mr. Miller stated that the WBSA will be meeting tomorrow night and they would like to have this on their agenda assuming it is adopted by this Authority.

 

MOTION               Moved by Robert Hadley, 2nd by Patrick Murray to adopt a resolution authorizing the adoption of the Resolution Terminating the Wanaque Reserve Surcharge as read by Mr. Miller.

              The Chairman asked if there was anyone that wished discussion on this motion.

Commissioner Moshman stated that he does not object to the result of it – that the surcharge be terminated -

but he does disagree with the aspect of the particular wording of the resolution in two respects.  He stated that the clause that states that the revenue from a particular source will be used for a particular purpose.  Commissioner Moshman stated he has a problem with that as the revenues of this Authorlity come from multiple sources and those revenues are used for the plant in general and for all the users.  He objects to saying that these specific revenues will be used for a particular type of purpose.  Commissioner Moshman stated that his other objection has to do with reserving the right to resume the surcharge on the Wanaque Reserve residents.  Discussion followed.  The outcome of the discussion was Commissioner Moshman withdrew his objection once his ojections were clarified. 

 

 

REPORTS

                Legal

                Draft Resolution – Ending User Surcharge

MOTION Cont..

RESOLUTION

 

                WHEREAS, the Borough of Wanaque (the “Borough”) and the Wanaque Borough Sewerage Authority (the “Local Authority”) are interested in suspending the user surcharge currently being limposed on the residents of the Wanaque Reserve through a Developers Agreement created with the Developer in 2004; and    

               

                WHEREAS, in order for the Local Authority to do so without increasing sewer rents to other users of the system, it is necessary to reduce the service charge being paid to the Wanaque Valley Regional Sewerage Authority (the “Regional Authority”), particularly with respect to the expense related to odor control; and

 

                WHEREAS, the Borough and the Local Authority have requested the Regional Authority to consider reducing its service charges, and fund such odor control and related expenses through an alternate source of revenue; and

 

                WHEREAS, the Regional Authority anticipates an increase in revenue derived from a revised fee schedule for accepting and treating septic waste.

 

                NOW, THEREFORE, BE IT RESOLVED, by the Commissioners of the Wanaque Valley Regional Sewerage Authority that commencing August 1, 2007, the Regional Authority shall cease including expenses related to odor control in the service charges rendered to the Local Authority ; and

                 

                FURTHER RESOLVED, that such expenses shall be paid from the revenues derived from accepting and treating septic waste from haulers; and

 

                FURTHER RESOLVED, that should the Regional Authority suffer a material redcuction in such revenues, it reserves the right to resume collection of such odor control expenses in the service charges to the  Local Authority.

                               

On Roll Call Commissioners Bolduc, Elcavage, Hadley, Moshman, Murray and Covelli voted yes.

                                                                                                                MOTION CARRIED

 

Commissioner Bolduc stated that on behalf of the Local Authority, contrary of what was stated in the above Resolution; the Wanaque Borough Sewerage Authority  has not adopted a formal position on the odor control User   Surcharge.

 

                Ringwood Litigation

                Mr. Miller reported that the Mediation hearing that was scheduled for last week, was cancelled once again by the Mediator.  He stated that unfortunately when the Court appointed a mediator, they appointed a Litigator and every time she schedules a hearing – she calls a day or two before to cancel because she has to be in court.  Therefore, we must wait for a new date.

                Posting of Approved Minutes

                Mr. Miller reported that once a set of Minutes are approved, they are copied and sent out to each of the Municipalities and Local Authorities.  Mr.  Miller stated that at the same time our Minutes are posted on the Borough of Wanaque’s web site.  Mr. White thought there may be some saving of time and money if we just notify all parties that the minutes are available on the Wanaque Borough website.  Mr. Miller stated that legally we can do it.  Mr. Miller asked if any member of the Board would like to comment on this topic.

                 Mrs. Maas, Rec. Sec. stated that if anyone should desire a hard copy of the Minutes, they could be printed from the Wanaque Borough web site.

                The Chairman stated that the Mayor of  Wanaque, Dan Mahler was in the audience and asked him  if access to the Borough web site was free and  could anyone view it.  Mayor Mahler stated that yes it was free and that anyone can view it and also download a printed copy of anything they choose to.

                Mr. White stated that he would send a letter to  notify everyone that was usually mailed a copy that the Minutes are now listed on the Wanaque Borough web site and will only be available from the website. 

                Mr. Miller stated that notices and all other important information will still be forwarded to everyone, as in the past.

                The Chairman asked Mr. Miller and Mr. White to create such a letter to the towns and authorities notifying them of our impending action and if we do not hear any objections, we will take action at the next meeting. 

                The Chairman stated that at this time he would like a motion to amend the Agenda by  moving  out of order to the Public Portion and to add a Closed Session .

 

WANAQUE VALLEY REGIONAL SEWERAGE AUTHORITY

RESCHEDULED REGULAR MEETING

JULY 16, 2007

Page 7

 

MOTION               Moved by Andrew Bolduc, 2nd by Robert Moshman to adopt a resolution authorizing

                                amending the Meeting Agenda by holding the Public Portion out of order and to add

                                to the Agenda a Closed Session to deal with Personnel.

                                On Roll Call Commissioners Bolduc, Elcavage, Hadley, Moshman, Murray and Covelli

                                voted yes.

                                                                                                                                                MOTION CARRIED

 

PUB LIC PORTION

                The Chairman asked if there was anyone in the audience that wished to address this Board, to please step up to the microphone and identify themselves for the record.

                Bill  Holt 8319 Warrens Way.  Mr. Holt asked if he could have a copy of the Engineers Report.  The Chairman stated that yes – once it has been finalized – not in the draft form.  Mr. Holt asked the Engineers, when the noise evaluation was done?  Mr. Rossi responded that it was done from 7:00 am to 6:00 pm.  He asked if it was done on one day only.  Mr. Rossi responded yes – one day.  Mr. Holt asked Mr. White if he concurred with the findings.  Mr. White stated yes it was a typical day here at the facility with the normal number of trucks coming and going.   Mr. Holt stated that he did not hear anything about that truck that sits out there with his motor noisly running nor did he hear anything about the sludge truck.  Mr. Rossi stated that the monitoring was done throughout the day along the property line and the monitors were at the 4 ft level, which is the recommended height. 

                Mr. Holt thanked Mr. White for the new waste pipe colors.  .

                Mr. Holt stated with regards to  the new sewer pipe project on Warren Hagstrom Blvd., what will be done about the landscaping.   Mr. Rossi stated that it was a Wetland Invasion and that there are plants being put in there now – they are putting matting in there  and they will be putting in native plants there to replace what was removed.  He stated that what had been grass will not be grass but will be replaced with brush and trees as mandated by NJDEP.

                Mr. Holt suggested that possibly you might want to email anyone that  wants a copy of the minutes, as that has no cost attached.

                Mr. Holt stated tht he would like to comment on the Resolution that was adopted.  He stated when he heard the reading of the Resolution and then the objections, he also shared those objections.  Mr. Holt then stated that after hearing the discussions and if the Resolution is the way it was described – he would like to thank the Commissioners very much.

                Ted Roberto 8101 Warrens Way.  Mr. Roberto stated that the report he heard tonight sounded pretty good, unfortunately it should have been done 1 ½ years ago.  Mr. Roberto asked has the Authority ever had a cost effective study of what the trucks are doing here, is it cost effective?  Mr. Roberto asked what happens when that revenue goes down –you are now increasing what it costs to come here – which really should have been done from the beginning .  He stated that he wanted to know if there was ever a study done.  Mr. White stated yes that he did one at the request of the Board and Mr. Carrol. Mr. White stated that the trucks bring in between $800,000.00 and $900,000.00 revenue and the cost to treat that is approximately $190,000.00 and $200,000.00.

                Daniel Mahler – Mayor of Wanaque.  Mayor Mahlerstated that he woud like to thank the Commisisoners for the Resolution relating to the elimination of the surcharge to the residents of Wanaque reserve.

                John Di Meglio 414 Ringwood Avenue.  Mr. Di Meglio asked if there was going to be a special account opened for the additional money from the trucks.  The Chairman stated no and gave an explaination.  Mr. Di Meglio commented on the cost of the odor control efforts.  Mr. Di Meglio asked, with regard to the new capital costs you mentioned, how does the Authority plan to pay for them.  Mr. White stated that we have just started to discuss this project and will be making such decisions in the near future.

Mr. Di Meglio commented that most of those items mentioned are administrative and wanted to know if Ringwood and West Milford were going to be asked to pay their share.

                The Chairman acknowledged Mr. Holt again and asked him to be brief as this meeting must move on as it is getting late.

                Bill Holt – Mr. Holt asked if there had been any decision on the planting of the trees and shrubs on and around the Authority property.  The Chairman stated that it is still being considered, that the attorney was looking into the legal aspects and that possibly by the next meeting we may have an answer.

 

The Chairman asked for a motion to close the Public Portion and bid good evening to the Engineers.

 

MOTION               Moved by Patrick Murray, 2nd by Joseph Elcavage to adopt a resolution authorizing the

                                closing of the Public Portion of this meeting.

The Chairman asked  that all those in favor signify by saying Aye.  Commissioners Bolduc, Elcavage, Hadley, Moshman, Murray and Covelli stated Aye.  The Chairman asked for any Nays or Abstentions.  There were none.

                                                                                                                MOTION CARRIED

                Vouchers

Re:          Vouchers M-10370 (FY 06)-Subject to the approval of the Facilities Manager and the Counsel

                                 M-10371 thru M-10439 (FY 07)

                                  All payments subject to availability of funds

 

 

REPORTS

                Vouchers – Cont.

 

RESOLUTION – Read by Title

 

“RESOLUTION REQUISITIONING FROM THE REVENUE FUND TO THE REVOLVING FUND BY THE WANAQUE VALLEY REGIONAL SEWERAGE AUTHORITY (“AUTHORITY”) PURSUANT TO SECTION 506 OF THE BOND RESOLUTION ENTITLED “RESOLUTION PROVIDING FOR THE ISSUANCE OF BONDS OF THE WANAQUE VALLEY REGIONAL SEWERAGE AUTHORITY AND FOR THE RIGHTS OF THE HOLDERS THEREOF, AND AUTHORIZING $12,500,000.00 PRINCIPAL AMOUNT THEREOF (“RESOLUTION”) ADOPTED BY THE AUTHORITY ON AUGUST 26, 1987, AS AMENDED OR SUPLEMENTED THEREAFTER”

 

MOTION               Moved by Patrick Murray, 2nd by Joseph Elcavage to adopt a resolution approving  the

payment of  Vouchers M-10371 – thru M10439 for FY 2007 subject to availability of funds and  Voucher M-10370 for FY 2006 subject to the approval of the Facilities Manager and Counsel.

On Roll Call Commissioners Bolduc, Elcavage,  Hadley, Moshman, Muray and Covelli

voted yes.            

                                                                                                                MOTION CARRIED

 

OLD BUSINESS

                The Chairman asked if there was anything to be discussed under  Old Business.  Upon hearing no response, he stated that he would move onto New Business.

 

NEW BUSINESS

                The Chairman asked if there was anything to be discussed under New Business.

                Personnel Report

                Frank Lembo - Mr. White stated that he did a 9 month evaluation for Mr. Lembo, Maintenance Mechanic.  Mr. White stated that he had a very successful 9 month evaluation.  Mr. White stated that he recommends that Mr. Lembo receive an increase inhourly wage from $20.48 per hour to $21.30 per hour, effective June 18, 2007.  The Chairman stated that that is accordance with our salary guide.

 

MOTION               Moved by Robert Hadley, 2nd by Joseph Elcavage to adopt a resolution authorizing an

increase in the hourly salary of Frank Lembo, Maintenance Mechanic from $20.48 per hour to $21.30 per hour, due to a successful 9 month evaluation, effective back to June

18, 2007.

On Roll Call Commissioners B oduc, Elcavage, Hadley, Moshman, Murray and Covelli

voted yes.

                                                                                                                MOTION CARRIED

 

The Chairman stated that he would entertain a motion to go into Closed Session for the purpose of discussing Personnel.  The Chairman stated that he did not anticipate there would be any formal action upon returning to Open Session..

 

MOTION               Moved by Patrick Murray, 2nd by Robert Hadley to adopt a resolution authorizing going

                                into Closed Session for discussion of Personnel and that the Authority does not anticipate

                                there will be any formal action taken upon returning to Open Session.

                                On Roll Call Commissioners Bolduc, Elcavage Hadley, Moshman, Murray and Covelli

                                voted yes.

                                                                                                                                                MOTION CARRIED

 

Closed Session commenced at 7:35 pm and was concluded at 7:55 pm with the following motion.,

 

MOTION               Moved by Patrick Murray, 2nd b y Andrew Bolduc to adopt a resolution to return to Open

                                Session.

                                On Roll Call Commissioners Bolduc, Elcavage, Hadley, Moshman, Murray and Covelli

                                voted yes.

                                                                                                                                                MOTION CARRIED

 

ADJOURN            Moved by Andrew Bolduc, 2nd by Joseph Elcavage to adopt a resolution to adjourn this

                                meeting.

                                On Roll Call Commissioners Bolduc, Elcavage, Hadley, Moshman, Murray and Covelli

                                voted yes.

                                                                                                                                                MOTION CARRIED

 

The meeting was adjourned at 8:00 pm.

 

Minutes respectfully submitted by,