WANAQUE VALLEY

REGIONAL SEWERAGE AUTHORITY

 

Reorganization Meeting

 

February 28, 2007

Minutes

 

            The WANAQUE VALLEY REGIONAL SEWERAGE AUTHORITY conducted a Reorganization Meeting, which commenced at 6:20 PM, in the WVRSA William M. Gramlich Administration Building, Wanaque, New Jersey, with Robert W. Hadley, Chairman, presiding.

 

FLAG SALUTE

The meeting was called to order by Chairman Hadley with a Salute to the Flag

 

ANNOUNCEMENT

The Chairman read the following announcement.

 

            This is the Reorganization Meeting of the Wanaque Valley Regional Sewerage Authority.  Notice of this meeting was furnished to the Municipal Clerks of Ringwood, Wanaque and West Milford together with a request that an additional copy of the Notice be posted in each Municipal Building.  A copy of the Notice was also sent to the North Jersey Herald & News, the Record and the Trends.

 

ROLL CALL

Commissioners Present: Andrew Bolduc, Frank Covelli, Joseph Elcavage, Robert Hadley and Patrick Murray

Commissioners Absent    Robert Moshman

 

Also Present:                    Richard Miller, Esq., Williams, Caliri, Miller & Otley

                                        Charles Ferraioli, Jr., C.P.A.  Ferraioli, Wielkotz, Cerullo & Cuva

                                        Lee T. Purcell Jr., P.E., Lee T. Purcell Associates                 

                                        Gregory White, Facilities Manager

                                        John Di Meglio, W. B. S. A. Commissioner

                                        Daniel Mahler, Mayor of Wanaque

                                        Bill Holt, Wanaque Reserve

                                        Margaret M. Maas, Recording Secretary

 

NOMINATIONS AND ELECTION OF OFFICERS

            Chairman Hadley stated that he would entertain nominations for Chairman.

 

CHAIRMAN

            The name of Frank Covelli was placed in nomination by Joseph Elcavage. When there were no other nominations; the nominations were closed and confirmed by Joseph Elcavage

 

MOTION         Moved by Joseph Elcavage, 2nd by Andrew Bolduc to nominate and elect Frank Covelli for the position of Chairman for the coming year.

                        On Roll Call Commissioners Bolduc, Covelli and Elcavage voted yes. Commissioners Hadley and Murray voted no.  Commissioner Moshman was absent.

                                                                                                            MOTION CARRIED

 

VICE-CHAIRMAN

            The name of Robert Hadley was placed in nomination by Joseph Elcavage.  When there were no other nominations; the nominations were closed and confirmed by Joseph Elcavage.

 

MOTION         Moved by Joseph Elcavage, 2nd by Frank Covelli to nominate and elect Robert Hadley as Vice-Chairman.

                        On Roll Call Commissioners, Bolduc, Covelli, Elcavage, Hadley and Murray  voted yes.  Commissioner Moshman was absent.  

                                                                                                            MOTION CARRIED

 

TREASURER

            The name of Joseph Elcavage was placed in nomination by Frank Covelli.  When there were no additional nominations; the nominations were closed and confirmed by Frank Covelli

 

NOMINATIONS AND ELECTION OF OFFICERS Cont

TREASURER

 

MOTION         Moved by Frank Covelli, 2nd by Andrew Bolduc to nominate and elect Joseph Elcavage as Treasurer.

                        On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley and Murray voted yes.  Commissioner Moshman was absent. 

                                                                                                            MOTION CARRIED

 

SECRETARY

            The name of Patrick Murray was placed in nomination by Joseph Elcavage. When there were no addition nominations; the nominations were closed and confirmed by Joseph Elcavage.

 

MOTION         Moved by Joseph Elcavage, 2nd by Robert Hadley to nominate and elect Patrick Murray as Secretary.

                        On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley and Murray voted yes.  Commissioner Moshman was absent.

                                                                                                            MOTION CARRIED

 

PROFESSIONAL SERVICES

            WHEREAS, UNDER the New Jersey Public contracts Law, N.J.S.A. 40a:11-5(1), the Authority is authorized to award professional services contracts without public bidding; and

            WHEREAS, the Authority has solicited by publication, proposals to fill the positions of General Counsel, Authority Engineer, Authority Auditor, and Bond Counsel;

            WHEREAS, each appointment will be for a one year period; and

            WHEREAS, the Authority has received proposals for each position and had determined to award such contracts on a Fair and Open basis considering the criteria set forth in the Public Solicitation, together with other factors considered to be in the best interests of the Authority.

            NOW, THEREFORE, considering all proposals received on the foregoing basis, it is

Resolved as follows:

 

GENERAL COUNSEL

            The Chairman stated that he would entertain a motion to appoint a firm to be Legal Counsel to the Authority

 

MOTION         Moved by Joseph Elcavage, 2nd by Andrew Bolduc, closed and confirmed by Frank Covelli, to appoint the firm of Williams, Caliri, Miller & Otley as General Counsel to the Authority for a one year period commencing on this date.                  

                        Notice of this appointment shall be published once in the official newspaper.

                        On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley and Murray voted yes.  Commissioner Moshman was absent.                                      

                                                                                                            MOTION CARRIED

Mr. Miller thanked the Authority for the appointment

 

AUDITOR

            The Chairman stated that he would entertain a motion to appoint a firm to be Auditor to the Authority

 

MOTION         Moved by Frank Covelli, 2nd by Robert Hadley, closed and confirmed by Joseph Elcavage to appoint the firm of Ferraioli, Wielkotz, Cerullo & Cuva as Auditor to the Authority for a one year period commencing on this date.  Notice of this appointment shall be published once in the official newspaper.

                        On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley and Murray voted yes.  Commissioner Moshman was absent.

                                                                                                            MOTION CARRIED

 

Mr. Ferraioli thanked the Authority for the appointment.

 

PROFESSIONAL SERVICES Cont.

 

CONSULTING ENGINEER

            The Chairman stated that he would entertain a motion to appoint a firm to be Consultant Engineer to the Authority.

            The firm of Lee T. Purcell Associates was placed in nomination by Patrick Murray, 2nd by Robert Hadley. 

The Chairman asked if there were any other nominations.

            The firm of Boswell Engineering was placed in nomination by Frank Covelli, 2nd by Andrew Bolduc.

The Chairman called for a Roll Call on each of the nomination.   

            On Roll Call for the nomination of Lee T. Purcell Associates for Consulting Engineer; Commissioners Bolduc, Covelli and Elcavage voted no.  Commissioners Hadley and Murray voted yes.  Commissioner Moshman was absent.

            On Roll Call for the nomination of Boswell Engineering for Consulting Engineer, Commissioners Bolduc, Covelli and Elcavage voted yes.  Commissioners Hadley and Murray voted no.  Commissioner Moshman was absent.

           

MOTION         Moved by Frank Covelli, 2nd by Andrew to appoint the firm of Boswell Engineering as Consulting Engineer to the Authority for a one year period commencing on this date.  Notice of this appointment shall be published once in the official newspaper.

                        On Roll Call for the nomination of Boswell Engineering for Consulting Engineer, Commissioners Bolduc, Covelli and Elcavage voted yes.  Commissioners Hadley and Murray voted no.  Commissioner Moshman was absent.

                                                                                                            MOTION CARRIED

 

BOND COUNSEL

            The Chairman stated that he would entertain a motion to appoint a firm as Bond Counsel to the Authority.

            Mr. Miller stated that on the Agenda, Bond Counsel should have been placed in the Professional Services category.  Mr. Miller stated that they did submit a Proposal.

 

MOTION         Moved by Robert Hadley, 2nd by Patrick Murray to appoint the firm of Hawkins,

                        Delafield & Wood as Bond Counsel to the Authority for a one year period,  commencing on this date.  Notice of this appointment shall be published once in the official newspaper.

                        On Roll Call for the nomination of Hawkins, Delafield & Wood as Bond Counsel, Commissioners Bolduc, Covelli, Elcavage, Hadley and Murray voted yes.  Commissioner Moshman was absent.

                                                                                                            MOTION CARRIED

 

APPOINTMENTS

CERTIFYING OFFICER

 

MOTION         Moved by Frank Covelli, 2nd by Robert Hadley to adopt a resolution designating Gregory White as Certifying Officer on all vouchers, and Public Agency Compliance Officer, to the Authority for the coming year.

                        On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley and Murray voted yes.  Commissioner Moshman was absent.                                                                                                                                                               MOTION CARRIED

 

RECORDING SECRETARY

 

MOTION         Moved by Frank Covelli, 2nd by Joseph Elcavage to adopt a resolution to retain Margaret Maas as Recording Secretary to the Authority until her retirement date and/or for further discussion.

                        On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley and Murray voted yes.  Commissioner Moshman was absent.                                                                                                                                                               MOTION CARRIED

 

APPOINTMENTS

PUBLIC AGENCY COMPLIANCE OFFICER

           

MOTION         Moved by Frank Covelli, 2nd by Robert Hadley to adopt a resolution Designating Gregory White as Public Agency Compliance Officer for the coming year.

                        On Roll Call commissioners Bolduc, Covelli, Elcavage, Hadley and Murray voted yes.  Commissioner Moshman was absent.

                                                                                                            MOTION CARRIED

 

OPEN PUBLIC RECORDS ACT – RECORDS CUSTODIAN

 

MOTION         Moved by Joseph Elcavage, 2nd by Robert Hadley to adopt a resolution

                        designating Gregory White as Records Custodian to the Authority

                        for the coming year.

                        On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley and Murray voted yes.  Commissioner Moshman was absent.                                                                                                                                                               MOTION CARRIED

 

CERTIFIED PUBLIC PURCHASING AGENT

MOTION         Moved by Frank Covelli, 2nd by Andrew Bolduc to adopt a resolution designating Thomas Carroll as Certified Public Purchasing Agent to the Authority for the coming year.

                        On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley and Murray  voted yes.  Commissioner Moshman was absent

                                                                                                            MOTION CARRIED

 

COMMITTEES

            Chairman Covelli stated that he would like to recommend, in the absence of Commissioner Moshman, that we hold this over until the next Regular Meeting of the Authority.

Chairman Covelli stated that also if anyone wants to discuss changing to a different committee.  

 

MOTION         Moved by Frank Covelli, 2nd by Robert Hadley to adopt a resolution holding the

                        naming of Committee Personnel until the next Regular Meeting of the Authority.

                        On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley and Murray

                        voted yes.  Commissioner Moshman was absent.

                                                                                                            MOTION CARRIED

 

DEPOSITORIES AND SIGNATORS

            The Chairman stated that he would entertain a motion designating the Depositories and the Signators for the following WVRSA accounts:

 

Commissioner Elcavage stated that he would like discussion on use of a facsimile stamp for monthly voucher checks.  Commissioner Elcavage offered that as we are a six-man Board and as we need four members to hold a meeting - where all bills are reviewed and approved – He does not feel that there should be any reason to use a facsimile stamp.  Commissioner Elcavage added the use of three live signatures would insure that there could be no possibility that representatives of any one town would have signed any one check or anyone in particular’s check; there will always be representatives from another town as a live signature on that check. 

            Mrs. Maas stated that there are times during the month, in between meetings, where it is necessary to create a check to pay a bill, so as to not be charged a late fee.  At those times, we try to get signatures of two Commissioners and then stamp the third one.  If we are required to have only live signatures it will make things a bit more difficult.   Discussion ensued.

 

At the conclusion of the discussions Commissioner Elcavage offered the following resolution, with regard to the use of a facsimile stamp for paying bills.

 

DEPOSITORIES AND SIGNATORS

 

MOTION         Moved by Joseph Elcavage, 2nd by Frank Covelli to adopt a resolution which would require that all regular bill-paying checks of the Authority contain three (3) live signatures and in the event of an emergency where a facsimile stamp needs to be utilized - that the person whose stamp is being utilized be contacted and permission is granted for its use.

                        Additional discussion ensued with regard to which accounts to authorize the use of the facsimile stamp.  The results were that it would not apply to the Payroll Account.

                        On Roll Call Commissioners Covelli, Elcavage and Murray voted yes.  Commissioners Bolduc and Hadley voted no.  Commissioner Moshman was absent.

                                                                                                            MOTION CARRIED

 

REVOLVING ACCOUNT – OPERATION & MAINTENANCE BILLS

            The WANAQUE VALLEY REGIONAL SEWERAGE AUTHORITY designates Valley National Bank as depository for the Revolving Account of the Wanaque Valley Regional Sewerage Authority.  The signatures of three of the following officials/members are required, two (2) of which must be live signatures:  Authority Chairman, Vice-Chairman, Finance Committee Chairman, any Finance Committee Member, Authority Treasurer and Authority Secretary. 

 

MOTION         Moved by Joseph Elcavage, 2nd by Frank Covelli to adopt a resolution designating Valley National Bank as depository for the Revolving Account of the Wanaque Valley Regional Sewerage Authority, and further designate that the authorized signatories for that account are any of the three of the following officials/members of which two must be Live Signatures: - Chairman, Vice-Chairman, Finance Comm. Chairman, any Finance Committee Member, Treasurer of Secretary.

                        On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley and Murray voted yes.  Commissioner Moshman was absent.

                                                                                                            MOTION CARRIED

 

PAYROLL ACCOUNT AND UNEMPLOYMENT TRUST FUND

                        The WANAQUE VALLEY REGIONAL SEWERAGE AUTHORITY designates Lakeland State Bank as depository for the Payroll Account and the Unemployment Trust Fund of the Wanaque Valley Regional Sewerage Authority.  The signatures of two of the following officials/members are required, one (1) of which must be live signature:  Authority Chairman, Vice-Chairman, Finance Committee Chairman, any Finance Committee Member, Authority Treasurer and Authority Secretary and the Facilities Manager. 

 

MOTION         Moved by Frank Covelli, 2nd by Andrew Bolduc to adopt a resolution designating Lakeland State Bank as depository for the Payroll Account and the Unemployment Trust Fund Account of the Wanaque Valley Regional Sewerage Authority, and further designate that the authorized signatories for those accounts are any of the two of the following officials/members of which one must be a Live Signature: - Chairman, Vice-Chairman, Finance Comm. Chairman, any Finance Committee Member, Treasurer of Secretary AND the Facilities Manager.

                        On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley and Murray voted yes.  Commissioner Moshman was absent.                                                                                                                                                               MOTION CARRIED

 

SUNSHINE LAW RESOLUTION

 

            WHEREAS, the "Open Public Meeting Law", P.L. 1975, c231, has been enacted by the State Legislature effective January 19, 1976, and

            WHEREAS, the Wanaque Valley Regional Sewerage Authority is desirous of continuing to keep the public informed of its activities and to comply with the requirements of the aforesaid Act,

            NOW, THEREFORE, BE IT RESOLVED;

            1.   In accordance with Section 13 of the Act, the Wanaque Valley Regional Sewerage Authority hereby announces that it shall hold regularly scheduled monthly meetings on the 4th Wednesday of each month in accordance with the following

schedule, due consideration being given to legal holidays.

 

            2.   The Regular below listed meetings will be held at the William M. Gramlich Administration Building, 101 Warren Hagstrom Boulevard, Wanaque, New Jersey and will commence at 6:00 P.M. prevailing time.

 

March 28, 2007
April 25, 2007
May 23, 2007
June 27, 2007
July 25, 2007		 August 22, 2007
September 26, 2007
October 24, 2007
December 12, 2007 (November/December Meeting)
January 23, 2008

 

    

            3.   In accordance with Section 3 of the Act, the newspapers to which all notices required by the aforesaid Act are to be sent shall be the Suburban Trends, the Herald News and the Record.  It was also indicated that the Record would be the official newspaper for publishing legal advertisements.

 

            4.   The public places at which all notices shall be posted shall be the bulletin boards situated in the Municipal Buildings of the Borough of Wanaque, the Borough of Ringwood, the Township of West Milford and the Wanaque Valley Regional Sewerage Authority Administration Building.

 

            5.   A copy of this annual notice and any other notices required by the act shall be filed with the respective Clerks of the Borough of Wanaque, the Borough of Ringwood, the Township of West Milford, the Wanaque Borough Sewerage Authority and the West Milford Municipal Utilities Authority. 

 

            6.   The sum of Twenty-five dollars ($25.00) shall be fixed as a fee for the coming year to be paid in advance by those persons or organizations wishing to be notified of any and all meetings other than regularly scheduled meetings as set forth above.

 

            7.   The following schedule of fees is hereby adopted as being fair and reasonable charges for seeking copies of the official documents and records of the Authority and in accordance with the New Jersey State Guidelines are:

                        First to tenth page - _____$0.75__________per page

                        Eleventh to twentieth page - ______$0.50________per page

                        Twenty-first and subsequent pages - ______$0.25______per page

                        Plus Postage

 

MOTION        Moved by Joseph Elcavage, 2nd by Frank Covelli to adopt a resolution

                        confirming the above stated Sunshine Law Resolutions Numbers 1         through 7.

                        On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley and Murray voted yes.  Commissioner Moshman was absent. 

                                                                                                            MOTION CARRIED

 

RISK MANAGEMENT CONSULTANT APPOINTMENT

 

MOTION         Moved by Frank Covelli, 2nd by Andrew Bolduc  to appoint the firm of Mc Carthy Forde, LLC as Risk Management Consultant  to the  Authority for

                         a one year period commencing on this date.  Notice of this appointment shall be published once in the official newspaper.

                        On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley and Murray voted yes.  Commissioner Moshman was absent.

                                                                                                            MOTION CARRIED

           

TITLE 59 RESOLUTION

            Mr. Miller explained that "Title 59 Resolution" pertains to the Indemnification of Commissioners, Officers and Employees of the WVRSA.  Thereafter, the following motion was moved.

 

MOTION        Moved by Joseph Elcavage, 2nd by Covelli to readopt the resolution entitled "Title 59 Resolution" relating to Commissioner, Officer and Employee Indemnification (copy attached).

                        On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley and Murray voted yes.  Commissioner Moshman was absent. 

                                                                                                            MOTION CARRIED

 

DESIGNATED SIGNATORIES FOR LAKELAND CERTIFICATE OF DEPOSIT

            Mrs. Maas explained that this resolution would be to authorize Frank Covelli, Chairman, Gregory White, Facilities Manager, Mrs. Parrinello, Secretary/Clerk to be the Designated Signatories for the directional correspondences related to the Bond Reserve Fund Certificate of Deposit which was recently opened at Lakeland State Bank. It is necessary at times to create correspondence advising the Bank what to do with certain funds such as interest, when it becomes due and the signatory must be authorized by resolution of the Authority.  Discussion ensued and the result was the following motion was moved.

 

MOTION         Moved by Joseph Elcavage, 2nd by Robert Hadley to adopt a resolution designating Frank Covelli, Chairman, Gregory White, Facilities Manager and/or Elizabeth Parrinello, Secretary/Clerk to be Designated Signatories for directional correspondences related to the Bond Reserve Fund Certificate of Deposit currently held by Lakeland State Bank.

                        On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley and Murray voted yes.  Commissioner Moshman was absent.

                                                                                                            MOTION CARRIED

 

DESIGNATED SIGNATORIES FOR LAKELAND ACCOUNTS

The WANAQUE VALLEY REGIONAL SEWERAGE AUTHORITY designates Lakeland State Bank as depository for the Payroll Account, the Unemployment Trust Fund, and Certificate of Deposit for the Future Liabilities of the Wanaque Valley Regional Sewerage Authority.  The signatures of two of the following officials/members are required, one (1) of which must be live signature:  Authority Chairman, Vice-Chairman, Finance Committee Chairman, any Finance Committee Member, Authority Treasurer and Authority Secretary and the Facilities Manager. 

 

SUNSHINE LAW RESOLUTIONS

DESIGNATED SIGNATORIES FOR LAKELAND ACCOUNTS Cont.

 

MOTION         Moved by Joseph Elcavage, 2nd by Robert Hadley to adopt a resolution designating Lakeland State Bank as depository for the Payroll Account, the Unemployment Trust Fund Account and the Certificate of Deposit for the Future Liabilities  of the Wanaque Valley Regional Sewerage Authority, and further designate that the authorized signatories for those accounts are any of the two of the following officials/members of which one must be a Live Signature: - Chairman, Vice-Chairman, Finance Comm. Chairman, any Finance Committee Member, Treasurer of Secretary AND the Facilities                                                Manager.

                        On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley and Murray voted yes.  Commissioner Moshman was absent. 

                                                                                                            MOTION CARRIED

 

           

PUBLIC PORTION

            The Chairman stated that he would open the meeting to the Public at this time.  When no one wished to speak a motion was made to close the public portion.

           

MOTION         Moved by Joseph Elcavage, 2nd by Robert Hadley to adopt a resolution to close

                        the Public Portion of this meeting.

                        On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley and Murray

                        voted yes.  Commissioner Moshman was absent.

                                                                                                            MOTION CARRIED

 

ADJOURN

            The Chairman stated that he would entertain a motion to adjourn the meeting.

 

MOTION         Moved by Joseph Elcavage, 2nd by Patrick Murray to adopt a resolution to adjourn the meeting.

                        On Roll Call Commissioners Bolduc, Covelli, Elcavage, Hadley, Moshman and Murray all voted yes.

                                                                                                            MOTION CARRIED

 

Meeting was adjourned at 6:50 P.M.

 

Minutes respectfully submitted by

Margaret M. Maas, Recording Secretary